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1. The subdivider shall cause to be prepared a preliminary plan, together with supplementary material as specified in this chapter.

2. The subdivider shall submit the following items to the City Administrator for conditional approval of the preliminary plan.

A. Three copies of the application for preliminary plan approval.

B.   Eight paper copies of the preliminary plan, also, provide an electronic copy, if requested by the city.

C.  Four copies of the letter of zoning compliance from the Building Inspector.

D. Four copies of the outline of protective covenants.

E. Any other data deemed necessary by the Planning Commission.

3. At the time of filing for conditional approval of the preliminary plan, the application shall be accompanied by a certified check or money order, payable to the city, to cover the cost of checking and verifying the preliminary plan, in the amount of $150, plus $25 per lot.

4. Upon the acceptance of the application by the City Administrator, the City Clerk shall deposit the check or money order in the General Fund.

5. Upon receipt of the above documents and payment, the documents shall be marked with the official filing date.

6. The City Clerk and the City Administrator each shall retain one copy of the preliminary plan and other documents submitted by subdivider.

7. The remaining copies shall be forwarded to the City Planning Commission.

8. The Planning Commission shall transmit copies of the preliminary plan to the City Engineer, Superintendent of Streets, utility companies, county engineer (if in unincorporated area of jurisdiction), School Board, and others as deemed necessary.

9. The Planning Commission shall transmit one copy of outline of protective covenants to City Engineer. The officials and agencies shall make their review and recommendations to the Planning Commission within 30 days from the date of transmission.

10. The Planning Commission may request additional copies of the preliminary plan, or additional information deemed necessary.

11. In the event that the preliminary plan involves special problems, or is in conflict with the Comprehensive Plan, the Planning Commission shall inform the owner or subdivider of the problems or conflicts, and shall advise him or her of the time and place for a hearing before the Planning Commission.

12. Following review of the preliminary plan and supporting material for conformity to these regulations, and following negotiations with the subdivider on changes deemed advisable, and the kind and extent of improvements to be made by him or her, the Planning Commission shall, within 60 days of the date the preliminary plan was marked officially tiled, express its approval as a conditional approval and shall state the condition of such approval, if any, or shall express its disapproval and its reasons therefor.

13.  Preliminary plan, approval. If the Planning Commission shall find that such proposed plan satisfies the requirements of this chapter, the Planning Commission shall endorse approval thereon in substantially the following language:

“The proposed plan of subdivision herein is approved and the Planning Commission now is ready to receive the final plat of said Subdivision for consideration. This is not an approval of the final plat (Date)  City of Litchfield Planning Commission By (Name)”

14. Preliminary plan, disapproval. If the Planning Commission shall find that such proposed plan does not satisfy the requirements and intentions of this chapter, it shall specify its objections by written findings and order, and the Planning Commission may thereupon disapprove such preliminary plan or may recommend approval thereof conditioned upon specific changes in the proposed plan to remove its objections.

15. A subdivider may submit to the Planning Commission an amended preliminary plan for the purpose of complying with any order of the Planning Commission. In such event, prints thereof shall be so filed.

16. The action of the Planning Commission shall be noted on four copies of the preliminary plan, referenced and attached to any conditions determined. One copy shall be returned to the subdivider; one copy shall be forwarded with a report, to the City Council; one copy shall be forwarded with a report to the City Engineer and the other copy retained by the Planning Commission.

17. Conditional approval of a preliminary plan shall not constitute approval of the final plat. Rather, it shall be deemed an expression of approval to the layout submitted on the preliminary plan as a guide to the preparation of the final plat which will be submitted for approval of the Planning Commission, and for recording upon fulfillment of the requirements of these regulations and the conditions of the conditional approval, if any.

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Major Subdivision Application Preliminary Plan Step 1

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Preliminary Plan Procedure

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