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July 10, 2012
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City of Litchfield
Regular Meeting Minutes
July 10, 2012


Mayor Thomas F. Jones called the Regular Meeting to order on July 10, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Dwayne Gerl, Marilyn Sisson, , Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

The Mayor upon request moved the following items from the consent agenda:
Item1 consent to become Old Business 4
Item 2 consent to become Old Business 5
Item 13 consent to become New Business 4
Appointment:
Alderman Hancock made a motion seconded by Alderman Ellinger to appoint Bill Bergen to serve 5 year term on Zoning Board of Appeals
The Mayor directed a voice vote, motion carried.

Public Participation Applicant Comments:
Scott Millick spoke to the Council regarding Ham radio frequency and interference with sirens. Mr. Millick was upset with what he believed to be untrue statements on record at the last council meeting. Mr. Millick requested and received an apology from Mayor Jones and Fire Chief Quint.

Consent Agenda:
Alderman Cailey made a motion seconded by Alderman Street to accept the following items on the consent agenda.
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

A motion to authorize the City Clerk to release the Executive Session Minutes from the following Executive Sessions: February 2, 2012 and March 6, 2012.
A motion to formally approve the settlement agreement against Syngenta Crop Protection, Inc., concerning atrazine.
A motion to approve the Technical Support Agreement between the City of Litchfield and Physio Control for $3,580 for the inspection, maintenance, repairs and upgrading of software for the fire departments four LIFE PAK Cardiac Monitors which are used to monitor, or shock a patients heart in the event of a cardiac event.
A motion to approve the bid from Macs Fire and Safety for $15,960 for the purchase of forty (40) Motorola Minitor V narrow band pagers which are used to alert the members of the fire department to an alarm and will allow the fire department to be in compliance with the FCC narrow banding mandate.
A motion to adopt an Ordinance amending Ordinance Number 3243 to grant a Special Use Permit to allow the construction of a non-commercial club and a cook building to the Knights of Columbus Litchfield, Home Funding Association with the condition that the Special Use Permit is non-transferable and that building permits be obtained before any construction begins. The address to which the Special Use Permit will apply is 208 East Martin Street, Litchfield, Illinois with a legal description of Lot (3) Three, Lot (4) Four, Block (54), Fifty-four, P.C. Huggins Addition to the City of Litchfield, Montgomery County, Illinois. (1st Reading)
A motion to adopt an Ordinance amending Ordinance #3242 to stipulate that the Occupancy Permit for a cook building and meeting hall be issued within 8 years of the original passage of the zoning change. (1st Reading)
A motion to approve the award of grant monies to the Litchfield Summer Gifted Academy in an amount not to exceed $480 for the Academy that was held June 10-15, 2012.
A motion to approve the Illinois Department of Transportation Resolution for the Street Closure of Old Route 66 on October 6th for the purpose of facilitating parking for the All Year Class Reunion.
A motion for the Tourism Fund to obtain a special event liquor license from the City of Litchfield for Nelsons Catering to serve alcohol at the All Year Class Reunion on October 6, 2012 at the Litchfield Airport.
A motion to request proposals for a beer tent vendor for Do the Lou and for the Tourism Fund to obtain a special event liquor license from the City of Litchfield for the selected vendor.
A motion to approve the purchase of a John Deere 1026R Tractor with Attachments from Sloan Implement for a total cost not to exceed $13,852.26 and to authorize the City Clerk to issue the check when the equipment and invoice are delivered.
A motion to approve change order #8 in the amount of $1,422 to Curry Construction for work completed on water plant.
A motion to approve pay application #13 in the amount of $65,521.53 with a 5% retainage to Curry Construction for work completed on the water plant.
A motion to approve the installation of repair parts, by Siemens Industry, Incorporated on the belt filter press at the Wastewater Treatment Facility for a cost not to exceed $15,980.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: None
Motion carried.
Old Business:

Alderman Cailey made a motion seconded by Alderman Law to approve a bid for the purchase of the slide gates in the amount of $15,996.00.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve change order number 10 extending Curry Construction substantial completion date by 73 days and extend final completion date by 13 days to August 31, 2012.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve the financing for the purchase of a 2012 Dump Truck from Bank and Trust Company for $24,155.30 annually over four years beginning with the first payment due not later than March, 2013 and to authorize the Mayor/City Clerk to sign such loan. The initial cost of this vehicle is $91,553. This vehicle will be purchased from Prairie State International of Springfield via State Bid.
Alderman Ellinger seconded by Alderman Gerl made a motion to amend the orginal motion and pay the purchase of the dump truck outright from the equipment replacement fund. This would save $5000 in interest.
The Mayor directed a voice vote on the amended motion, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to adopt an ordinance increasing sewer rates 3.5%. (2nd Reading)
The Mayor directed a roll call vote:
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Gerl, Ellinger and Hancock
Mayor Jones was called upon to break the tie. Mayor voted aye, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (1st Reading)
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

New Business

Alderman Ellinger made a motion seconded by Alderman Law to contract with CMT for engineering services for the removal of sludge from the water treatment plant at a cost not to exceed $20,000.
Ray Weller, water superintendent explained the process and specified this was for engineering services only. Alderman Gerl requested from CMT all information on agenda items should be given to the Council well in advance rather than the night of the meeting.
The Mayor directed a voice vote, motion carried.



Aldeman Ellinger made a motion seconded by Alderman Law to amend the engineering services contract with CMT for water plant demolition for an amount not to exceed $15,111. City Administrator Ritchie explained the project and this will finish the contract with S&S excavation. This is for engineering costs only.
The Mayor directed a voice vote, motion carried.

Alderman Ellinger made a motion seconded by Alderman Law to amend the engineering services contract with CMT for the water plant membrane filtration contract for an amount not to exceed $65,000.
Per Administrator Ritchie, $65,000 is of the costs incurred by CMT.
The Mayor directed a roll call vote
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Alderman Ellinger made a motion seconded by Alderman Cailey to grant funds to the Litchfield Museum and Route 66 Welcome Center in an amount not to exceed $20,000 to be used for equipment and displays and to direct the City Attorney to draw up such agreement.
The Mayor directed a roll call vote:
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Gerl, Ellinger and Hancock
The Mayor needed to cast a vote to break the tie, Mayor voted Nay, motion failed.

Alderman Ellinger made a motion seconded by Alderman Hancock to enter into Executive session for the following:

as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body
(5ILCS 120/2(2)(c)(1).

The Mayor directed a roll call vote to enter into Executive Session:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried.
The Council entered into Executive session at 6:30 p.m.

With no further business after the completion of Executive Session, Alderman Hancock made a motion seconded by Alderman Law to the regular meeting.
The Mayor directed a roll call vote, motion carried. The Regular meeting of the Council adjourned at 6:41.

Attest: Approved:


Denise M. Lueker Thomas F. Jones
City Clerk Mayor
 

 



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