Minutes of the Regular Meeting
March 6, 2007

Mayor Thomas F. Jones called the Regular Meeting to order March 6, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr., William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.

A motion was made by Beiermann seconded by Rovey to approve the appointment of Andrew Ritchie as the City Administrator/Engineer. Motion carried.

A motion was made by Beiermann seconded by Cornman to approve the following items on the consent agenda: Minutes of the February 6, 2007 Regular Meeting, the Police Dept February Report showing fines collected of $13,737.30, 204 citations issued to 135 individuals, $0.00 dog fines collected and $0.00 parking fines collected, 200 racial profiling entries, 1 new code case heard, 69 Ordinance Notices issued with 65 complying and 66.75 hours worked by the Auxiliary, the Street and Drainage Report for February, the Lake Yaeger update, the Water Plant February Report showing 21,696,000 gallons treated with a daily average of 968,000 gallons, the County Ambulance Report showing Accounts Receivable at the end of January 2007 of $693,250.79, the City Ambulance Report for February 2007 showing Receipts of $38,882.12, Disbursements of $28,021.95 and operating income of $10,860.17, the City Clerk's Report for February 2007 showing Gross Cash Receipts of $1,432,564.78, Net Cash Receipts (excluding fund transfers) of $990,350.65, Net Cash Disbursements (excluding fund transfers & including payrolls) $681,277.78, February Payrolls $266,706.38 and Water Revenue for February $102,135.70, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,123,491.91, a motion to approve pay request #4 in the amount of $75,443.40 to Leander Construction Inc for work on the new water treatment plant, a motion to authorize CMT to begin advertising for bids for sludge removal from the Water Treatment Plant, a motion to approve the purchase and installation of radios in the EOC in the lower level of City Hall, to facilitate emergency radio operations in the event of a civil or catastrophic emergency, for a total price of $1,015.00 from Mac's Fire and Safety, a motion to approve the purchase of the current Firehouse software upgrade, to supplement the software in use since 2000, for a purchase price of $1,250.00, a motion to approve the purchase of 2 (two) AIM pilot gas monitors and a single calibration kit from Mac's Fire and Safety for a purchase price of $1,453.00, a motion to authorize the Fire Chief and the City Administrator to pursue changes to the existing contract with Montgomery County for EMS billing to allow the City to then pursue an alternate billing and collection services to improve the revenue stream in this area, a motion to authorize the Mayor or his designee to sign financing documents for the purchase of the City's new KME Ladder Tower Truck, a motion to approve the purchase of the second in-car digital camera system from Digital Ally for a price of $4,025.00 with a $2,250.00 donation from MADD and the City's share of $1,775.00, a motion to accept the bid and authorize the purchase of 4 benches and 2 litter receptacles from Howard White & Associates for the sum of $5,188.00 for the Library Park Renovation Project, a motion to approve the renewal of a three-year contract between the Park District, the School District and the City for the maintenance of Madison Park for an annual renewal fee of $1,200.00 from the City to begin May 1, 2007 and conclude on April 30, 2010, EMC February report, Crawford Murphy & Tilly February Report, a motion to accept the bid and authorize the work to begin on the removal of 23 trees located on City property by Page and Son Tree Service for a price of $7,750.00 for complete take down and clean up, a motion to authorize the Lake and Tourism Department Staff to distribute complimentary one-day boat launch passes at the Springfield Boat Show on March 9-11, 2007, a motion to approve the expenditures associated with the aerial photography of Lake Yaeger to determine preliminary (phase 1) water volume capacities for the lake for a price not to exceed $4,650.00, a motion to approve the payment of $1,025.00 to Nail Land Surveying for work performed on the Groves and City properties as early proactive steps in the City’s encroachment and annexation strategies, a motion to approve Resolution No 3-07 the Municipal Estimate of Maintenance Costs and the engineering agreement as provided by CMT for the MFT Program, and a motion to authorize the advertisement for bids for water treatment chemicals for the upcoming fiscal year. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.

Old Business Public Works Committee:

A motion was made by Dees seconded by Timmons to authorize CMT and Sanborn to do subsequent work to determine water volume capacities for the lake at a price not to exceed $24,350.00. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Dees, Cailey and Beiermann. Naye: Rovey. Motion carried.

The City received the preliminary report from CMT regarding the Grade Separation Structure Feasibility Study.

New Business Public Service Committee:

A motion was made by Beiermann seconded by Cornman to approve the first reading of an Ordinance drafted to change the Zoning from (A-1) Agricultural to (I) Industrial for properties listed in Exhibit 1 of the ordinance, pursuant to a request for changes submitted to and accepted by the Zoning Board for Vera Sun Energy Corporation contingent upon the purchase of the property. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann & Jarman. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Cornman to approve the second reading of Ordinance No 3176 changing the zoning from (A-1) Agricultural to (I) Industrial for properties listed in Exhibit 1 of the ordinance, pursuant to a request for changes submitted to and accepted by the Zoning Board for Vera Sun Energy Corporation contingent upon the purchase of the property. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Ellinger to approve the first reading of an ordinance drafted to change the zoning from (S-1) Single Family Residential to (C-2) General Commercial for properties listed in Exhibit 1 of the ordinance pursuant to a request for change submitted to and accepted by the Zoning board for Philsams Properties Inc. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Ellinger to approve the second reading of Ordinance No 3177 to change the zoning from (S-1) Single Family Residential to (C-2) General Commercial for properties listed in Exhibit 1 of the ordinance pursuant to a request for change submitted to and accepted by the Zoning Board for Philsams Properties Inc. On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Timmons to approve the first reading of an ordinance to grant a Special Use permit for the properties described in the ordinance pursuant to a request submitted to and approved by the Zoning board for the Latter Rain Ministries. On roll call voting aye were Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman and Rovey. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Timmons to approve the second reading of Ordinance No. 3178 granting a Special Use Permit for the properties described in the ordinance pursuant to a request submitted to and approved by the Zoning Board for the Latter Rain Ministries. On roll call voting aye were Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey and Dees. Naye: None. Motion carried.

A motion was made by Dees seconded by Jarman to go into Executive Session at 7:21 P.M. to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body, the selection of a person to fill a public office, the purchase or lease of real property for the use of the public body including meetings held for the purpose of discussing whether a particular parcel should be acquired and litigation when an action against, affecting or on behalf of a particular public body is pending. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Jarman to go back into Regular Session at 8:50 P.M. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, and Beiermann. Naye: None. Motion carried

A motion was made by Cornman seconded by Ellinger to adjourn at 8:51 P.M. until March 21, 2007 at 5:30 P.M. Motion carried.


Approved,
Thomas F. Jones
Attest: Mayor
Marilyn S Hartke
City Clerk