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May 8, 2012 Special
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LITCHFIELD CITY COUNCIL
MINUTES OF THE SPECIAL MEETING
MAY 8, 2012


Mayor Thomas F. Jones called the Special Meeting to order on
May 8, 2012 at 6:00 p.m. The pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger Jr., Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Alderman Cailey made a motion seconded by Alderman Law to approve the following appointments:

Appointment: Brian Hollo to serve a 2 year term on the Police Pension Board
Mike Yenchko to serve a 3 year term on the Police & Fire Commission
Pam Voyles to serve a 3 year term on the Planning Commission
Judy Dalhaus to serve a 3 year term on the Planning Commission
Ken Nimmons to serve 4 year term on the Economic Development Commission
Paul Osborne to serve a 4 year term on the Economic Development Commission
Tim Burenga to serve a 4 year term on the Economic Development Commission
Leighanne Reedy to serve a 4 year term on the Economic Development Commission.
Mick Worley to serve a 3 year term on the Tourism Advisory Board
Jim Wreath to serve a 3 year term on the Tourism Advisory Board
Jennifer Baker to serve a 3 year term on the Tourism Advisory Board
The Mayor directed a voice vote, motion carried.

Public Participation Applicant Comments: John Leonard from the Park District addressed the Council concerning the progress of the Walton Park Playground and Archery range.

Alderman Sisson read a statement concerning the article placed in the Litchfield News Herald regarding the last Council Meeting. She did not feel the facts were reported.

Consent Agenda:
Alderman Law made a motion seconded by Alderman Hancock to approve the following items on the consent agenda
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills
A motion to approve the Downtown Facade Grant application submitted by the Litchfield Chamber of Commerce, for the property located at 311 North Madison Street for an amount not to exceed $666.87 contingent upon the Building Department granting final approval of materials used and work completed and to
authorize the City Clerk to cut a check for the purchase.
A motion to authorize staff to purchase Trex Decking Material to be placed on the boat ramp docks at both Marinas 1 and 2 from RP Lumber at a cost not to exceed $4,000 and to authorize the City Clerk to cut a check for the purchase.
A motion to accept the bid of $16,950 from Nail Power Equipment for the purchase of a mower for the Lake Department and to authorize the City Clerk to cut a check for the purchase.
A motion to authorize staff to purchase security cameras at a cost not to exceed $6,000 and to authorize the City Clerk to cut a check for the purchase.
A motion to approve the purchase of a trailer from Midway Trailer Sales at a cost of $5,167 and to authorize the City Clerk to cut a check for the purchase amount.
A motion to authorize the purchase of a sixty two inch mower deck from Sloan Equipment for a price not to exceed $3,500.
The Mayor directed a voice vote, motion carried.

Old Business:

Alderman Gerl made a motion seconded by Alderman law to open the bids and approve the bids received from the selling of parcels of real estate by public auction. Bids of property to be awarded are: 314 South Brown Street, 336 South Douglas Street, 338 South Douglas Street and 119 South Lincoln Street.
The Mayor directed a voice vote, motion carried.

City Clerk Denise Lueker opened the one bid for the property located at 119 South Lincoln for $800.00
The Mayor directed a roll call vote to accept $800 for the 119 South Lincoln property.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: none
Motion Carried.

City Clerk Lueker opened the one bid for the property located at 314 South Brown for $400.
The Mayor directed a roll call vote to accept $400 for 314 South Brown property.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Street
Nay: Alderman Hancock, Law, and Cailey
Motion Failed. 2/3 majority required.

City Clerk Lueker opened the one bid for the property located at 336 South Douglas for $500.
The Mayor directed a roll call vote to accept $500 for 336 South Douglas property.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Street
Nay: Alderman Hancock, Law, and Cailey
Motion Failed. 2/3 majority required.
City Clerk Lueker opened the one bid for the property located at 338 South Douglas for $500.
The Mayor directed a roll call vote to accept $500 for 338 South Douglas property.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Street
Nay: Alderman Hancock, Law, and Cailey
Motion Failed. 2/3 majority required.

Alderman Cailey made a motion seconded by Alderman Gerl to reduce retainage amount from 10% to 7.5% in pay application #11 to Curry Construction and approve pay application #11 from Curry Construction not to exceed $146,125.98 for work completed on the Membrane Filtration System at the Water Treatment Plant.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve Curry Construction request for proposal #8 not to exceed $3,730 for modifying supports for piping.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve Curry Construction request for proposal #11 not to exceed $3,379.00 to re-route flange piping.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman law to approve Curry Construction request for proposal #12 not to exceed $15,065.00 to add chlorine feed piping for filtrate. CMT Engineer LaBelle advised Council of the reason for the additional amount.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to adopt an ordinance increasing sewer rates 3.5%. (1st Reading). Alderman Gerl made a motion to table this until the June 5 meeting, seconded by Alderman Ellinger.
The Mayor called for a roll call vote on the table of the increase of sewer rates.
Aye: Alderman Sisson, Gerl, Ellinger, Hancock
Nay: Alderman Hollo, Law, Cailey, Street
The Mayor broke the tie and voted Aye to table the motion until the June 5, 2012 Regular Council meeting.


New Business

Alderman Hollo made a motion seconded by Alderman Cailey to approve the TIF #1, revenue bond series 2011 payment of $177,173.33 to Illini Bank and authorize the City Clerk to issue a check.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: None
Motion carried.

Alderman Hollo made a motion seconded by Alderman Gerl to approve the submission of the IDOT Transportation Enhancement Program grant application and to authorize the Mayor to sign the application documents.
The Mayor directed a voice vote, motion carried.

Alderman Hollo made a motion seconded by Alderman Law to approve the Resolution Committing Local Funds for the IDOT Transportation Enhancement Program grant application.
The Mayor directed a voice vote, motion carried.

Alderman Hollo made a motion seconded by Alderman Hancock to approve the Resolution of Support for the IDOT Transportation Enhancement Program grant application.
The Mayor directed a voice vote, motion carried.

Alderman Gerl asked why the under construction Litchfield Museum has not been issued a building permit and the Museum has not come to the zoning board to request a variance. The Mayor asked Tonya Flannery to look into this matter.

Alderman Hancock made a motion seconded by Alderman Law to enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

1. Litigation(5ILCS 120/2(11))
2. The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body
(5ILCS 120/2(2)(c)(1).
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: None
Motion carried.
Council entered into Executive session at 6:25 p.m.

Council entered back into the Regular meeting at 7:30.

New Business

Alderman Gerl made a motion seconded by Alderman Hancock to adopt a Resolution changing the City Attorney from G. Bradley Hantla to the Law firm of Hantla and Hantla.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, and Street
Nay: None
Motion carried.

Alderman Hollo made a motion seconded by Alderman Gerl to compensate Economic Director Tonya Flannery $50 per day as she is acting City Administrator Pro-Tem in Andy Ritchies absence.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, and Street
Nay: None
Motion carried.

Alderman Gerl made a motion seconded by Alderman Ellinger to approve a compromise settlement of $15,000 with S & S Excavating and obtain a mutual release and settlement.
The Mayor directed a roll call vote,
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, and Street
Nay: None
Motion carried

With no further business, Aldermn Ellinger made a motion seconded by Alderman Gerl to adjourn the Special Meeting.
The Mayor directed a voice vote, motion carried.

The Special meeting of the Litchfield City Council adjourned at 7:35 p.m.

Attest: Approve:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor

 

 



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