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March 6, 2012
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Litchfield City Council
Minutes of Regular Meeting
March 6, 2012

Mayor Thomas F. Jones called the Regular Meeting to order on March 6, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law and Woodrow Street. Absent was Alderman Gene Cailey.

Alderman Ellinger made a motion seconded by Alderman Law to approve the following items on the consent agenda:

Consent Agenda:
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:
A motion to approve a modification to Agreement granting a five-year extension to the Water Purchase Agreement (WPA) between Adena Resources, LLC and the City of Litchfield beginning at the expiration of the present contract on May 14, 2012. This WPA amendment will include a payment of eighty thousand dollars ($80,000) to extend the contract five years, add the minimum monthly payment to Seller of five thousand dollars ($5,000) to an annual increase of 2.5% annually beginning May 1, 2013, and decrease the semiannual status reports to annual status reports with all other terms and conditions remaining the same. Included in this motion is authority of the Mayor to sign the contract extension upon successful review by the City Attorney.
A motion to approve an Ordinance creating an additional Class E Liquor License to be used in the City of Litchfield, Illinois. (1st Reading)
A motion to approve the use of $4,000 of Ward Improvement Funds for the current fiscal year to assist with the trash dumpster fees for the Annual Spring Clean-Up campaign and to authorize the City Clerk to issue a check for such services.
A motion to approve a Resolution and Economic Incentive Concept Agreement with
Sloan Implement.
A motion to approve the Downtown Facade Grant Applications submitted by Marty
Kimbro for the properties located at 215 and 217 North State Street for an amount not to
exceed $4,694.27 contingent upon the Building Department granting final approval of
materials used and work completed and to authorize the City Clerk to issue the check.
A motion to renew membership with the Montgomery County Economic Development
Corporation (MCEDC) for $6,939 for a one year period and to authorize the City Clerk to
issue a check.
A motion to approve an the purchase of 704 East Columbia Street from the Montgomery
County Trustee for $810 and approve the demolition of the structure after purchase.
A motion to approve the purchase of Christmas decorations for the second phase of the Downtown Streetscape from Wayne Manufacturing in an amount not to exceed $8,182.50 and to authorize the City Clerk to cut a check for 50% of the deposit.
A motion to approve the purchase of additional Christmas decorations from Christmas Night, Inc., to enhance the new Downtown Streetscape in an amount not to exceed $3,888.50 and to authorize the City Clerk to cut a check for $2,000 as a deposit.
A motion to approve the expenditures associated with the 2nd Annual Do the Lou in an amount not to exceed $10,000.
A motion to approve the expenditures of hosting the Litchfield High School All Year Class Reunion in an amount not to exceed $20,000 and authorization for the City Administrator/Mayor to sign such contracts associated with the event.
A motion to approve an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season. (1st Reading)
A motion to approve payment application #9 from Curry Construction in the amount of $495,727.55 for work completed on the Water Treatment Plant Membrane Filtration Project.
A motion to approve a 2 month extension of contract with Curry Construction for the Water Treatment Plant Membrane Filtration Project. The following dates would be: Substantial Completion: March 19, 2012 to May 19, 2012 and Final Completion:
June 18, 2012 to August 18, 2012.
A motion to approve a construction/engineering agreement with Crawford, Murphy & Tilly, Inc for $45,000 of which project will be completed in the 2012-2013 fiscal year. This construction engineering agreement would be conditional upon approval of upcoming 2012-2013 Budget of which the Tyler Street Water Main project is proposed at a cost of $255,000.
A motion to approve the purchase and installation of a Multi-Trode Level Control
System for the Lincoln Land Lift Station from Vandevanter Engineering for a cost not to
exceed $4,600.
A motion to approve the purchase of parts from Siemens Industry, Inc., to refurbish the belt filter press for $65,283 at the Wastewater Treatment Plant Facility. Parts will be installed next fiscal year.
A motion to approve a construction/engineering services agreement with Crawford, Murphy & Tilly, Inc. for $30,000 of which the project will be completed in the 2012-2013 fiscal year. This construction agreement would be conditional upon approval of upcoming 2012-2013 Budget of which the Douglas Street Pumping Station Improvements is proposed at a cost of $140,000.

Old Business:

Alderman Ellinger advised the motions under Old Business are the not ones set forth in the Committee meeting. Attorney Hantla advised there are more options under Old Business. Attorney Hantla advised the 5 year plan increase is a policy decision and should be reviewed on a annual basis. The following motions were removed from Old Business by the Council.
A motion to adopt an Ordinance establishing a five year rate increase cycle for water and sewer rates at 4% per year. The City Council may visit the rate increase each year in March for the following fiscal year. (1st Reading)

A motion to do a second reading of an Ordinance establishing a five year rate
increase cycle for water and sewer rates at 4% per year. The City Council may visit the
rate increase each year in March for the following fiscal year.

A motion to adopt an Ordinance establishing a five year rate increase cycle for water and sewer rates at 4% per year. The City Council may visit the rate increase each year in March for the following fiscal year. (2nd Reading)

Old Business 15 was added by Council which would be a policy issue regarding the 5 year plan as outlined in prior deleted motions.

Alderman Street made a motion seconded by Alderman Law to adopt an Ordinance
to increase sewer rates to cover maintenance and operational costs. (1st Reading)
The Mayor directed a roll call vote:
Aye: Alderman Gerl, Hollo, Law and Street
Nay: Alderman Sisson, Ellinger, Hancock
Absent:Alderman Cailey
Motion Carried.

Alderman Street made a motion seconded by Alderman Law to adopt an Ordinance
implementing an increase in water rates 4% to cover maintenance and operational costs.
(1st Reading)
The Mayor directed a roll call vote:
Aye: Alderman Ellinger, Hollo, Law and Street
Nay: Alderman Sisson, Gerl and Hancock
Absent: Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Law to do a second reading of an
Ordinance to increase sewer rates to cover maintenance and operational costs.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Hollo, Hancock, Law, and Street
Nay: Alderman Ellinger
Absent: Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Law to adopt an Ordinance to
increase sewer rates 4% to cover maintenance and operational costs. (2nd Reading)
The Mayor directed a roll call vote:
Aye: Alderman Hollo, Law and Street
Nay: Alderman Sisson, Gerl, Ellinger and Hancock
Absent: Alderman Cailey
Motion failed to pass.

Alderman Street made a motion seconded by Alderman Law to do a second reading of an
Ordinance implementing an increase in water rates to cover maintenance and operational
costs.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Street
Nay: None
Absent:Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Law to adopt an Ordinance
implementing an increase in water rates 4% to cover maintenance and operational costs.
(2nd Reading)
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo Law and Street
Nay: Alderman Hancock
Absent: Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Gerl to do a second reading of an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law and Street
Nay: none
Absent: Alderman Cailey
Motion carried.


Alderman Street made a motion seconded by Alderman Law to approve an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season. (2nd Reading)
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law and Street
Nay: None
Absent: Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Law to allow a second reading on item Old Business number 12 A motion to approve an Ordinance creating an additional Class E Liquor License to be used in the City of Litchfield.
The Mayor directed a roll call vote to allow the 2 readings:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law and Street
Nay: None
Absent: Alderman Cailey
Motion carried.

Alderman Street made a motion seconded by Alderman Law to approve an Ordinance creating an additional Class E Liquor License to be used in the City of Litchfield, Illinois. (2nd Reading)
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law and Street
Nay: None
Absent: Alderman Cailey
Motion carried.

Alderman Street seconded by Alderman Law made a motion to approve a Curry Construction change order of $1,700 for containment wall modification/2 heaters to be placed on tanks at Water Treatment Plant.
Ted LaBelle from CMT advised the correct amount is $1637, not $1700. Alderman Street voted to amend to motion to read $1637.00, seconded by Alderman Ellinger.
The Mayor directed a voice vote on amending the motion.
Motion carried.
The Mayor then directed a voice vote on the amended motion.
Motion carried.

Alderman Street made a motion seconded by Alderman Gerl to approve an Ordinance to
put up for sale 314 S. Brown, 336 & 338 S. Douglas and 119 S. Lincoln by placing a
minimum bid on 3 of the properties and a no reserve bid for 314 S. Brown. (2nd Reading)
City Attorney Hantla advised minimum bids will apply on some properties but that
amount will not be advertised. The bids will be opened on the Council floor.
The Mayor directed a voice vote, motion carried.

Alderman Street then made a motion seconded by Alderman Law to authorize the City
Budget officer to use a 4% increase on water sewer rates on a 5 year fiscal basis.
City Council will reserve the right to raise or lower the water and sewer rates on a annual
basis for budgeting purposes.
The Mayor then called for a voice vote, motion carried.

Alderman Street made a motion seconded by Alderman Ellinger to enter
into Executive Session, as allowed under the Illinois Open Meetings Act, as found in
Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and
restricted items:

Litigation (5ILCS 120/2(c)(11))

After exiting Executive Session and with no further business, Alderman Ellinger made a motion seconded by Alderman Gerl to adjourn the regular meeting.
The Mayor directed a voice vote, motion carried.

The Regular meeting adjourned at 6:45 p.m.

Attest: Approved:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor
 

 



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