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August 2, 2011
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City of Litchfield
City Council
Minutes of Regular Meeting
August 2, 2011


Mayor Thomas F. Jones called the Regular Meeting to order on August 2, 2011 at 7:00 p.m. The Pledge of Allegiance was recited. Present on roll call vote were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street

The Mayor advised items number 2 and 3 are to be removed from New Business.

Alderman Law made a motion seconded by Alderman Cailey to accept the following items on the consent agenda:
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills
A motion to amend Resolution 3-11, Resolution Regarding Salaries for Non-Bargaining Employees of the City of Litchfield to revise the salary of Marshall Wright to $53,621.18 and give retroactive pay from May 1, 2011 and also to amend the salary of the Part Time Economic Development Administrative Assistant to $11.14 per hour.
A motion to amend Ordinance #3139, Ordinance to Increase Spending Limits, section (J) All expenditures in excess of $600 must have a purchase order to: Purchase Orders to be used only when requested by Vendor.
A motion to purchase a Life-Stat Non-Invasive Cardiac Support Pump from Life-Stat for an amount not to exceed $10,251.60 and for the City Clerk to issue a check upon its delivery.
A motion to amend Ordinance #2831 for allowance of residential use on upper
floors in a Commercial District (C-2), by Special Use Permit, except for areas located in the downtown area. (1st Reading)
A motion to approve an Ordinance annexing properties on Sassafras Lane owned by Mr. Curtis, Mr. Kellenberger and Mr. Saathoff. Properties are inside and surrounded by the City of Litchfield corporate limits. (1st Reading)
A motion to authorize an Ordinance Declaring a 1998 Ford Taurus as surplus and to authorize its disposal through electronic auction and the proceeds of this disposal to go toward supplementing the Police Department Budget for equipment and training. (1st Reading)
A motion to approve the purchase of 3 new Police Package Squad cars via the Illinois Joint Purchasing Bid Contract (State Bid), and to begin the solicitation for financing these vehicles for a three-year period from local lending institutions, to include the installation of new and used equipment to make them ready for service, for an annual financed loan payment not to exceed $30,000 per year for a total of $90,000 for a three year period.
A motion to approve a contract with R&K Outdoor, Inc., in the amount of $7,555 for billboard advertising.
A motion to approve a 40 year extension to Henderson Water Districts Water Contract.
A motion to approve the replacement of a fiber optic modular switch from Black Box Network Services for $2,561.81 (less shipping and handling) at the Wastewater Treatment Facility.
A motion to approve an Ordinance declaring (1) 1973 Chrysler Newport and (2) 2004 Intrepid vehicles as surplus, and to authorize their disposal through trade-in or electronic and associated equipment. (2nd Reading)


Old Business:

Alderman Cailey made a motion seconded by Alderman Gerl to allow a 2nd Reading of Amendment to Ordinance to issue a special use permit to allow living quarters on the upper floor at 904 West Union Avenue, contingent upon approval by the Zoning Board of Appeals to be held August 11, 2011.
The Mayor directed a roll call vote:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Alderman Cailey made a motion seconded by Alderman Gerl to amend Ordinance #2831 for allowance of residential use on upper floors in a Commercial District (C-2), by Special Use Permit, except for areas located in the downtown area. (2nd Reading)
City Attorney Hantla advised the original Ordinance 3092 had a improper legal description and had listed lots instead of blocks. This amendment makes that revision.
The Mayor directed a roll call vote:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Alderman Cailey made a motion seconded by Alderman Hancock to approve pay request #4, in an amount to be determined, to Curry Construction for work completed on the membrane filtration system. Ted LaBelle from CMT spoke concerning the project and advised Council that Curry has met all the requirements of the contract and have material set aside. He handed out a spreadsheet regarding their pay request. Mr. LaBelle recommends we pay Curry the $201,104.78 requested. Attorney Hantla asked if the City is named as additional insured on the Certificate of Insurance and was advised by LaBelle that we were not. Attorney Hantla recommends that City by named as additional insured for the replacement value of material. Alderman Law made a motion seconded by Alderman Hancock to amend the original motion and add upon receipt of the Certificate of insurance and the City of Litchfield is named as additional insured and also we receive a partial wavier of $71,440.46 to Curry Construction then pay the $201,104.78. Alderman Hancock questioned why we are paying the sub contractor and LaBelle advised it is in the contract to pay for stored materials.
The Mayor directed a roll call vote to amend the original motion to read
approve pay request #4, in an amount to be determined, to Curry Construction for work completed on the membrane filtration system upon receipt of the Certificate of insurance and the City of Litchfield is named as additional insured and also we receive a partial wavier of $71,440.46 to Curry Construction then pay the $201,104.78.
The Mayor directed a roll call vote on amending the original motion.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Law, Cailey and Street
Nay: Alderman Hancock
Motion Carried

The Mayor directed a roll call vote on the original motion as amended
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Law, Cailey and Street
Nay: Alderman Hancock
Motion Carried

Alderman Cailey made a motion seconded by Alderman Ellinger to approve bids for the Litchfield Lake Slope Protection. Information to be provided at August 2nd meeting. CMT engineer LaBelle checked out the Kamadulski, the winning bidder, and they had good references. He recommends we award the project to them. The total amount of contract is $125,973.22 + 2,844.00= total award of $128,817.22.
The Mayor directed a roll call vote on awarding the contract to Kamadulski for $128,817.22.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Law, Cailey, Hancock and Street
Nay: None
Motion Carried.

Alderman Cailey made a motion seconded by Alderman Hancock to approve the construction phase engineering for Litchfield Lake Dam with Crawford, Murphy & Tilly on a time and expense basis not to exceed $49,000.
The Mayor directed a voice vote, Motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve pay request #1 for the City of Litchfield-Jackson Street project to Moniger Excavating in the amount of $103,545.39 for work completed to date and authorize the City Clerk to prepare the check.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Law, Cailey, Hancock and Street
Nay: None
Motion Carried








New Business:

Alderman Ellinger made a revised motion seconded by Alderman Gerl to approve the purchase of a twenty-four foot tilt trailer from Midway Trailers for $6,080.
The Mayor directed a voice vote, motion carried.

Alderman Ellinger made a motion seconded by Alderman Hancock to allow a 2nd reading
of Amendment to Ordinance to issue a special use permit to allow living quarters on the upper floor at 904 West Union Avenue, contingent upon approval by the Zoning Board of Appeals to be held August 11, 2011.
The Mayor directed a roll call vote:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Alderman Ellinger made a motion seconded by Alderman Gerl to adopt an Ordinance issuing a special use permit to allow living quarters on the upper floor at 904 West Union Avenue, contingent upon approval by the Zoning Board of Appeals to be held August 11, 2011. (1st Reading)
The Mayor directed a roll call vote:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Alderman Ellinger made a motion seconded by Alderman Gerl to adopt an Ordinance issuing a special use permit to allow living quarters on the upper floor at 904 West Union Avenue, contingent upon approval by the Zoning Board of Appeals to be held August 11, 2011. (2nd Reading)
The Mayor directed a roll call vote:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

The Mayor asked for a motion to enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:
1. 120/2(c)(11) Pending Contract Action
Alderman Cailey made a motion seconded by Alderman Law to enter into Executive Session.
The Mayor directed a roll call vote to enter in Executive Session:
Ayes: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried. Entered into Executive Session at 7:45.

With no further business to discuss after Executive session, Alderman Ellinger seconded by Alderman Cailey made a motion to adjourn the Regular Meeting. The Mayor directed a voice vote, motion carried

The Regular meeting adjourned at 8:30 p.m.


Attest: Approved:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor

 

 



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