Litchfield City Council

Minutes of Regular Meeting

April 5, 2011



Mayor Thomas F. Jones called the Regular Meeting to order April 5, 2011 at 7:00 pm. The pledge of allegiance was recited. Present on roll call were Gary Wise, Marilyn Sisson, Harold Ellinger Jr., Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey.



Consent Agenda

Alderman Timmons made a motion seconded by Alderman Law made a motion to accept the following items on the Consent agenda.

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



A motion to approve a Resolution of the By-Laws of the Montgomery County Enterprise

Zone.

A motion to authorize the Mayor to sign a Department of the Army Right-of-Entry

forSite Inspection of Non Federal Public Lands in regard to the military munitions

response program.

A motion to approve an Ordinance, “Year Ending April 30, 2011 Budget Amendments”

for the City of Litchfield. (1st Reading)

A motion to approve an Ordinance adopting the annual budget for the City of Litchfield

for the fiscal year May 1, 2011 to April 30, 2012. (1st Reading)

A motion to approve the use of $3,000 of Ward Improvement Funds for the current fiscal

year to assist with trash dumpster fees for the Annual Spring Clean-up campaign and to

authorize the City Clerk to cut a check for services.

A motion to authorize the Mayor to sign a contract of Craig Martin Simon Design for

marketing services and design and production of a marketing piece in an amount not to

exceed $4,000 and to authorize the City Clerk to cut a check of $2,500 for a deposit.

A motion to renew membership with the Montgomery County Economic Development

Corporation (MCEDC) for a one year period and to authorize the City Clerk to cut a

check for $6,815.

A motion to approve an Ordinance for the placement of Stop Signs on Fisher Street, in

both east and westbound directions, at Harrison Street. (1st Reading)

A motion to approve an Ordinance declaring certain vehicles (1997 Jeep Cherokee and

1997 Ford Explorer) as surplus, to authorize their disposal as such via electronic public

auction and to authorize the their disposal as approved by the City Administrator with

proceeds to be used by the Police Department to replace expired body armor. (1st

Reading)



A motion to approve the expenditures associated with the 1st Ever “Do the Lou” Festival

in an amount not to exceed $10,000 to be held September 16-17, 2011.

A motion to approve an expenditure in the amount of $350 for sanctioning

through the Kansas City BBQ Society for the “Q the Lou” barbecue competition to be

held in conjunction with the “Do the Lou” festival and to authorize the Mayor to sign

such contract.

A motion to approve an expenditure in the amount of $900 for contracted services with

Pearle Handle Band for entertainment on Friday, September 16th at the “Do the Lou”

Festival and authorization for the Mayor to sign such contract.

A motion to approve an expenditure in the amount of $1,925 for contracted services with

Nonstop Classic Rock for entertainment on Saturday, September 17th at the “Do the Lou” Festival and authorization for the Mayor to sign such contract.

A motion to approve a contract with Craig Martin Simon Design for marketing services

and design and production of a brochure in an amount not to exceed $17,500 and to

authorize the City Clerk to cut a check for $5,000 for a deposit.

A motion to approve award of grant monies to the Litchfield Summer Gifted Academy in

an amount not to exceed $388 for the Academy to be held June 19-24, 2011.

A motion to approve the award of grant monies to the Litchfield Airport Authority in an

amount not to exceed $748 for the Route 66 Jets Rally to be held September 8-11, 2011.

A motion to approve the award of grant monies to the Illinois State Trapshooters

Association in an amount not to exceed $1,500 for the 135th Illinois State Trapshoot to be

held June 13-19, 2011.

A motion to award bids of water treatment chemicals based on the information from the

March 18th bid opening. Bid tabulation sheet and bid recommendation sheet provided in

Council letter.

A motion to approve an ordinance annexing a parcel on Yaeger Lake Trail with a legal

description being part of the northwest quarter of Section 35 in township 9 north, range 5

west of the third principal meridian in Montgomery County, Illinois. (2nd Reading)

A motion to approve an Ordinance amendment to the City Code changing Section 111.39

to change Class E (Restaurant) License Outdoor Selling Requirements. (2nd Reading)



Old Business



Alderman Timmons made a motion seconded by Alderman Cailey to approve an

Ordinance, “Year Ending April 30, 2011 Budget Amendments” for the City of Litchfield.

(2nd Reading).

The Mayor directed a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey,

Nay: None

Abstain: Alderman Ostendorf

Motion Carried



Alderman Timmons made a motion seconded by Alderman Cailey to approve an

Ordinance adopting the annual budget for the City of Litchfield for the fiscal year May 1,

2011 to April 30, 2012. (2nd Reading)

The Mayor directed a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey,

Nay: None

Abstain: Alderman Ostendorf

Motion Carried



Alderman Timmons made a motion seconded by Alderman Dees to approve bid to be

opened at the council meeting for sale of real estate being address commonly known as

503 West Sargent Street. The Bid was for $1000.

The Mayor directed a vote voice, motion carried



Alderman Timmons made a motion seconded by Alderman Dees to approve bid to be

opened at the council meeting for sale of real estate being address commonly known as

314 South Brown Street. The bid was for $200.00

The Mayor directed a voice vote, motion defeated.



Alderman Timmons made a motion seconded by Alderman Dees to approve bid to be

opened at the council meeting for sale of real estate being address commonly known as

338 South Douglas Street. There were 2 bids submitted, each was for $250.00

The Mayor directed voice vote, motion defeated



Alderman Timmons made a motion seconded by Alderman Ellinger to approve the

purchase of one complete set of bunker gear from Mac’s Fire and Safety in the amount

of $1,750. City Administrator Ritchie spoke of the procedure used to obtain these bids.

One fireman went on internet, one went to Mac’s Fire and Safely and one fireman went

to another company. There were no specs put out. City Administrator stated the choice

of the purchase was with Council but he does not think they obtained competitive bids.

Alderman Ellinger re-read the original motion which outlines the City Administrator

support. The City Administrator believes the bids were misrepresented to him.

Alderman Timmons stated if the Firemen are the ones wearing them, they should have

the choice. Alderman Dees asked if he could modify the motion to accept the lowest bid.

City Attorney Hantla advised we can not amend this motion, we can turn it down.

City Administrator Ritchie advised the Mac’s Fire and Safety is a sole source bid and the

one on the internet was a year old bid.

Mayor Jones called for the question and directed a voice vote,

Motion carried.



Alderman Timmons made a motion seconded by Alderman Law to approve an ordinance granting approval authority to the City Administrator or the Mayor with consultation by the City Attorney for awarding contracts not to exceed $1,000.

The Mayor directed a roll call vote:

Aye: Alderman Wise, Law, Dees

Nay: Alderman Sisson, Timmons, Ellinger, Ostendorf and Cailey

Motion defeated



New Business



Alderman Timmons made a motion seconded by Alderman Ostendorf to approve an Ordinance Amending Ordinance Number 3306, and annexing certain real estate into the City of Litchfield, Montgomery County, Illinois (Hidden Acres Plat) (1st Reading)

The Mayor directed a roll call vote

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried



Alderman Timmons made a motion seconded by Alderman Dees to approve an Ordinance Amending Ordinance Number 3306, and annexing certain real estate into the City of Litchfield, Montgomery County, Illinois (Hidden Acres Plat) (2nd Reading)

The Mayor directed a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey

Nay: None

Abstain: Alderman Ostendorf

Motion carried.



Alderman Cailey made a motion seconded by Alderman Ellinger to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:



a. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” (5ILCS 120/2(c)(1)).

b. “Collective negotiating matters between the public body and its employees concerning salary schedules for one or more classes of employees.”

(5ILCS 120/2(c)(2)).



The Mayor directed a roll call vote to enter into executive session

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried.



After exiting executive session, Alderman Timmons made a motion seconded by

Alderman Cailey to adjourn the meeting to April 13, 2011 at 6:00.

The Mayor directed a voice vote, motion carried.

The meeting dismissed at 8:20.



Attest: Approve:







Denise M. Lueker Thomas F. Jones.