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May 3, 2011
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City of Litchfield

City Council

Minutes of Regular Meeting

May 3, 2011





Mayor Thomas F. Jones called the Regular Meeting to order on May 3, 2011 at 7:00 p.m. The pledge of allegiance was recited. Present on roll call vote were Gary Wise, Marilyn Sisson, Pat Timmons, Harold Ellinger, Gary Law, Bob Ostendorf, Bill Dees and Gene Cailey.



Alderman Timmons seconded by Alderman Law made a motion to accept the following items on the consent agenda:

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



A motion to authorize the Mayor to sign a grant agreement with the Illinois Department of Commerce and Economic Opportunity for $350,000 to construct an in-lake silt basin on the north edge of Lake Lou Yaeger.

A motion to approve a contract with Steve Paden of Pinnacle Collection Agency for collection services for unpaid fire calls at a retrieval rate of return of 70% for the City.

A motion to adopt an Ordinance Amending Ordinance #94.54 Recovery of City Abatement Costs; Lien extending the time frame to file a lien from 60 days to 365 days and the cost of filing lien to be at the sole expense of the property owner. (1st Reading)

A motion to approve the purchase of tractor tires from Taylor Tire for a cost not to exceed $2,000 for the Lake Department.

A motion to approve the purchase of an AED (Heart Resuscitator) for Milnot Beach from Macs Fire and Safety at a cost of $1,360.

A motion to purchase a mig (wire feed) welder from Rural King for a price of $1,450 for the Street Department.

A motion to approve an Ordinance for the placement of Stop Signs on Fisher Street, in both east and westbound directions, at Harrison Street. (2nd Reading)

A motion to approve an Ordinance declaring certain vehicles (1997 Jeep Cherokee and 1997 Ford Explorer) as surplus, to authorize their disposal as such via electronic public auction and to authorize their disposal as approved by the City Administrator with proceeds to be used by the Police Department to replace expired body armour.

(2nd Reading)

The Mayor directed a roll call vote on the consent agenda items

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: none

Motion Carried



Old Business

Alderman Timmons made a motion seconded by Alderman Dees to approve an Ordinance Amending Section 32.02 of the Code of Ordinances of the City of Litchfield, Montgomery County, Illinois defining domicile and matrimonial domicile with respect to domicile requirements for City of Litchfield employment and to allow city of Litchfield employees to be domiciled within the 62056 zip code. (1st Reading)

The Mayor directed a roll call vote:

Aye: Alderman Wise, Sisson Timmons, Ellinger, Law, Dees and Cailey

Nay: Ostendorf

Motion Carried



Alderman Timmons made a motion seconded by Alderman Dees to approve an Ordinance Amending Section 32.02 of the Code of Ordinances of the City of Litchfield, Montgomery County, Illinois defining domicile and matrimonial domicile with respect to domicile requirements for City of Litchfield employment and to allow city of Litchfield employees to be domiciled within the 62056 zip code. (2nd Reading)

The Mayor directed a roll call vote:

Alderman Wise, Sisson Timmons, Ellinger, Law, Dees and Cailey

Nay: Ostendorf

Motion Carried



Alderman Timmons made a motion seconded by Alderman Ellinger to approve the

Downtown Facade Grant application submitted by Cindi Keeton, for property located at

108 West Edwards Street for an amount not to exceed $7,500 contingent upon completed

application and the Building Department granting final approval of materials used and

work completed.

The Mayor directed a voice vote. Motion carried.



Alderman Timmons made a motion, seconded by Alderman Cailey to approve pay request #2 to Curry Construction for $53,193.06 for the Membrane filtration construction Project.

The Mayor directed a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: none

Motion Carried



Alderman Timmons made a motion seconded by Alderman Dees to adopt an Ordinance amending Ordinance Number 2831, Section 150.170, Paragraph (A)(1), to read: By Certificate of Mailing to the applicant, to the last known owner of the property adjoining the premises in question, and all property owners within the zoning district affected by the amendment. A copy of the Certificate of Mailing indicating the name and address of property owners to which the notices were sent, certified by the Postmaster, shall be provided to the Building and Zoning Department no later than 20 days prior to the date of the Public Hearing. (1st Reading)

City Attorney Hantla referred to his letter presented to Council at the Committee meeting. City Attorney Hantla recommended the following changes be made to the motion on the floor:

adopt an Ordinance amending Ordinance Number 2831, Section 150.170, Paragraph (A)(1), to read: for special use and variance by return and registered mail to property owners within the 250 for the requested special use or variance property and for amendments to zoning ordinance by Certificate of Mailing to the applicant, to the last known owner of the property adjoining the premises in question, and all property owners within the zoning district affected by the amendment. A copy of the Certificate of Mailing indicating the name and address of property owners to which the notices were sent, certified by the Postmaster, shall be provided to the Building and Zoning Department no later than 20 days prior to the date of the Public Hearing. (1st Reading)

Alderman Timmons , seconded by Alderman Cailey agreed to accept the amended motion in place of their original motion.

The Mayor directed a roll call vote on the amended motion.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf Dees and Cailey

Nay: None

Motion Carried



New Business:



Alderman Timmons made a motion seconded by Alderman Dees to approve pay request #8 to S&S Excavating for an amount to be provided at meeting for work performed at the Water Treatment Plant. Ted Labelle from CMT advised most of the punch list is complete and they will retain 3% on the contract. He will make sure lien waivers are received before payment is made to S & S. Alderman Timmons, seconded by Alderman Dees made a amendment to their original motion as follows:

to approve pay request #8 in the amount of $17,205.13 to S&S Excavating subject to receipt of lien waivers for work performed at the Water Treatment Plant.

The Mayor directed a voice vote. Motion carried.



Alderman Timmons made a motion seconded by Alderman Cailey to approve an Ordinance providing for the issuance of taxable tax increment revenue bonds (TIF #1), SERIES 2011 and related matters. (1st Reading)

Alderman Ellinger asked for an explanation and Economic Development Director Tonya Flannery provided the background on the TIF agreement. There is no obligation to the City and zero expenses to the City.

The Mayor directed a roll call vote.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried.



Alderman Timmons made a motion seconded by Alderman Cailey to approve an Ordinance providing for the issuance of taxable tax increment revenue bonds (TIF #1), SERIES 2011 and related matters. (2nd Reading)

The Mayor directed a roll call vote.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey

Nay: None

Abstain: Alderman Ostendorf

Motion Carried.



Alderman Timmons, seconded by Alderman Cailey made a motion to approve an Ordinance Authorizing the Establishment of Tax Increment Financing Interested Parties Registries and Adopting Registration Rules for Such Registries. (1st Reading)

The Mayor directed a roll call vote.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey

Nay: None

Abstain: Alderman Ostendorf

Motion Carried.



Alderman Timmons seconded by Alderman Cailey made a motion to approve an Ordinance Authorizing the Establishment of Tax Increment Financing Interested Parties Registries and Adopting Registration Rules for Such Registries. (2nd Reading)

Alderman Ellinger was advised the reason for the second reading in the same meeting was the bank needed closure on this issue by May 23, 2011.

The Mayor directed a roll call vote.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey

Nay: None

Abstain: Alderman Ostendorf

Motion Carried.





Alderman Timmons made a motion seconded by Alderman Dees to approve a Collective Bargaining Agreement between the City of Litchfield and the Laborers International Union of North America - Local 773.

The Mayor directed a roll call vote on the motion.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Ostendorf, Dees and Cailey

Nay: None

Abstain: Alderman Law

Motion Carried



Alderman Timmons seconded by Alderman Cailey made a motion to approve a Collective Bargaining Agreement between the City of Litchfield and the Illinois Fraternal Order of Police Labor Council.

The Mayor directed a roll call vote on the motion.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Ostendorf Dees and Cailey

Nay: None

Abstain: Alderman Law

Motion Carried



Alderman Timmons made a motion, seconded by Alderman Cailey to approve a Resolution Regarding Salaries for Non-Bargaining Employees for the City of Litchfield

The Mayor directed a roll call vote on the motion.

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Ostendorf Dees and Cailey

Nay: None

Abstain: Alderman Law

Motion Carried



Alderman Ostendorf seconded by Alderman Law made a motion to Adjourn Sine Die

The Mayor directed a voice vote. Motion carried.



The Newly elected Aldermen were sworn in by the City Clerk

Ward 1 Dwayne Gerl

Ward 2 Dave Hollo

Ward 3 Tim Hancock

Ward 4 Woodrow Street



The Mayor then called the Regular meeting back to order and asked for a motion to approve the following appointments:



Appointment of City Attorney - Brad Hantla



Appointment of City Treasurer Denise Lueker



Mayors Standing Committee Assignments:



Gene Cailey Mayor Pro-Tem and Police

Harold Ellinger Streets, Drainage and Sewer

Marilyn Sisson Administration

Gary Law Tourism and Lake

Woodrow Street Fire, Ambulance and Finance

Dave Hollo Economic Development and Water

Tim Hancock Building and Grounds

Dwayne Gerl Building Inspector, Planning

Commission and Zoning

Appointments of Boards and Committees



Airport Authority 5 year appointment

James Wright May 2016

Economic Development Commission 4 year appointment

Mike Treece May 2015

Bob Reid May 2015

Ken Elmore May 2015

Bill Cornman May 2015

Henry Eilers Shoal Creek Conservation Area 3 year appointment

Henry Eilers - 2014

Police and Fire Commission 3 year appointment

Jim Ostermann May 2014

Planning Commission 3 year appointment

Richard Weiss, May 2014

Carol Stuttle May 2014



Tourism Advisory Committee 3 year appointment

Donna Hemken May 2014

Nancy Hyam May 2014

Jenna McGraw May 2014

Alderman Law, seconded by Alderman Cailey made a motion to approve the appointments.

The Mayor directed a voice vote on the appointments, motion carried.



There being no further business, Alderman Ellinger made a motion seconded by Alderman Law to adjourn the Regular meeting.

The Mayor directed a voice vote, motion carried.

The Regular meeting adjourned at 7:40 pm



Attest: Approved:









Denise M. Lueker Thomas F. Jones

City Clerk Mayor

 

 



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