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February 1, 2011
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City of Litchfield
City Council
Minutes of Regular Meeting
February 1, 2011


Mayor Thomas F. Jones called the Regular Meeting to order on February 1, 2011 at 7:00 p.m. The pledge of allegiance was recited. Present on roll call vote were Gary Wise, Pat, Timmons, Harold Ellinger, Gary Law, Bob Ostendorf, Bill Dees and Gene Cailey. Marilyn Sisson was absent.

Mayor Jones advised the following items were moved from the consent agenda
Consent #5 will become Old Business #7
Consent #8 will become New Business #3

Alderman Ostendorf seconded by Alderman Timmons made a motion to accept the following items on the Consent agenda.
Consent Agenda
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

A motion to approve an ordinance declaring a 1992 GMC Van and a 1998 Lincoln Continental (seized by Police) as surplus and to authorize their disposal via electronic auction with the proceeds to be used by the Police Department to augment equipment replacement needs not supported by budgetary allocations. (2nd Reading)
A motion to approve an ordinance declaring the mobile home the City received from FEMA several years ago as surplus and to authorize its sale via sealed bid and for the proceeds of that sale to be returned to the General Fund. (2nd Reading)
A motion to amend Ordinance 2944 and amend Article 4 Locations section (k). This is the Ordinance regulating the display of outdoor political campaign signs on residential property. (2nd Reading)
A motion to adopt an Ordinance declaring 503 West Sargent Street, 314 South Brown Street and 338 South Douglas Street, city owned properties, as surplus and to authorize their disposal via auction or sealed bid. Also to go with Option 1 of City Attorney Letter for disposing of property. (2nd Reading)
A motion to delete/rescind items 3 and 4 from the existing contract with the Henderson Public Water District restricting sales to businesses and farms.
A motion to approve contracting for Downtown Streetscape Phase II Engineering from Cowdrey and German Designed Architecture for an amount not to exceed $135,000.
A motion to approve an ordinance declaring certain dive equipment as surplus and allow that surplus equipment to be traded in for newer equipment.
A motion to purchase additional Christmas decorations from Wayne Manufacturing to enhance the new downtown streetscape in an amount not to exceed $11,000 and authorize the City Clerk to cut a check for 50% deposit.
A motion to purchase additional Christmas decorations from Christmas Night, Inc., to enhance the new downtown streetscape in an amount not to exceed $8,000 and authorize the City Clerk to cut a check for 50% deposit.
A motion to approve a bid from Five Alarm Fireworks for $10,000 to put on the annual fireworks display at Lake Lou Yaeger.
The Mayor directed the City Clerk to call a roll call vote:
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey
Nay: None
Absent: Alderman Sisson
Motion Carried.

Old Business

Alderman Timmons made a motion seconded by Alderman Dees to approve an Ordinance Supplementing and Amending the Enterprise Zone Intergovernmental Agreement by and among the County of Montgomery, Illinois, the Cities of Hillsboro, Litchfield, Coffeen, Nokomis and Witt and the Villages of Schram City, Taylor Springs, Coalton, Irving and Raymond, Illinois which is the Montgomery County Enterprise Zone. (2nd Reading). Mayor Jones asked to table this motion to the next meeting as they are awaiting additional information from the County. Alderman Dees, seconded by Alderman Cailey made a motion to table this until the next Council meeting.
The Mayor directed a roll call vote on the table:
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey
Nay: None
Absent: Alderman Sisson
Motion Carried

Alderman Timmons made a motion seconded by Alderman Wise to approve an Annexation Agreement between Michael and Marijane Zimmerman and the City of Litchfield and to grant an easement for ingress and egress over city property, conditional upon the propertys purchase being finalized.
The Mayor directed a roll call vote:
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf and Cailey
Nay: None
Abstain: Alderman Dees
Absent: Alderman Sisson
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Cailey to approve Hidden Acres, a City Minor Subdivision owned by Michael and Marijane Zimmerman. This is contingent upon purchase of the property.
The Mayor directed a roll call vote:
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf and Cailey
Nay: None
Abstain: Alderman Dees
Absent: Alderman Sisson
Motion Carried

Alderman Timmons made a motion seconded by Alderman Ellinger to accept bid of $7,250 from Cloyd Excavating for demolition of properties located at 316 W. Beach and 704 N. Monroe and authorize City Clerk to cut check, upon final approval of Building Inspector. City Administrator Ritchie advised the City had been offered a trade for this property for some property by D& M Electric. He does not believe the trade is in the best interest of the City and wants the motion to continue was listed.
The Mayor directed a voice vote, motion carried.

Alderman Timmons made a motion seconded by Alderman Dees to accept the tax deed from Mr. Lane for property located at 914 South Walnut, pay the filing fee to transfer ownership, declare the property as surplus and sell it to the highest bidder via auction.
Alderman Ellinger asked the cost and Attorney Hanta advised we will forfeit the lien on the property. We do have someone interested in the property but have to sell via the auction.
The Mayor directed a voice vote, motion carried.

Alderman Timmons made a motion seconded by Alderman Cailey to grant an easement for utility placement to Michael and Marijane Zimmerman for property described in attached Easement Document.
The Mayor directed a roll call vote:
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf, and Cailey
Nay: None
Abstain: Alderman Dees
Absent: Alderman Sisson
Motion Carried

Alderman Timmons made a motion seconded by Alderman Wise to approve an Ordinance for Lake Annexation to include only uninhabited property. This was approved as Phase 1 during the July 6, 2010 City Council meeting. (2nd Reading). The Mayor advised this is for the process to proceed as annexation has already been approved. City Attorney Hantla clarified by saying this motion will annex the campsites on the east side and property to the west and northern part of the lake which is all uninhabited City owned property. The council already approved annexing the lake property in 3 phases but each phase must come back to Council for a 2nd reading.
Alderman Ostendorf seconded by Alderman Ellinger made a motion to table this motion for 30 days.
The Mayor directed a roll call vote on the table.
Aye: Alderman Ellinger and Ostendorf
Nay: Alderman Wise, Timmons, Law, Dees and Cailey
Absent: Alderman Sisson
The motion to table did not pass

Mayor Jones directed a roll call vote on the original motion.
Aye: Alderman Wise, Timmons, Law, Dees and Cailey
Nay: Alderman Ellinger and Ostendorf
Absent: Alderman Sisson
Motion Carried


New Business

Alderman Timmons made a motion seconded by Alderman Law to approve pay request #1 to Curry Construction, Inc., for $32,367.60 for work completed on the Membrane Filtration System and authorize the City Clerk to cut a check.
The Mayor directed a roll call vote
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf, Dees and
Cailey
Nay: None
Absent: Alderman Sisson
Motion Carried

Alderman Timmons made a motion seconded by Alderman Ellinger to approve an Ordinance Annexing Real Estate of Michael and Marijane Zimmerman, contingent upon purchase, into the City of Litchfield, Montgomery County, Illinois. (1st Reading).
The Mayor directed a roll call vote.
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf and Cailey
Nay: None
Absent: Alderman Sisson
Abstain: Alderman Dees
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Ostendorf to authorize the
Mayor to sign a contract with American Response Vehicles for the acceptance of bid for
the construction and delivery of a 2011 American Response Vehicle in the amount of
$154,673.
The Mayor directed a roll call vote.
Aye: Alderman Wise, Timmons, Ellinger, Law, Ostendorf, Dees and
Cailey
Nay: None
Absent: Alderman Sisson
Motion Carried

Alderman Law made a motion seconded by Alderman Ostendorf to adjourn the meeting.
The Mayor directed a voice vote, motion carried. The Regular Council meeting
adjourned at 7:25 p.m.


Attest: Denise M. Lueker City Clerk
Approved: Thomas F. Jones Mayor
 

 



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