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November 2, 2010
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Litchfield City Council
Minutes of Regular Meeting
November 2, 2010

Mayor Thomas F. Jones called the Regular Meeting to order on November 2, 2010 at 7:00 p.m. The pledge of allegiance was recited. Present on roll call vote were Gary Wise, Marilyn Sisson, Pat Timmons, Harold Ellinger Gary Law, Bob Ostendorf, Bill Dees and Gene Cailey.

Mayor Jones recognized Fire Chief Weber. The Chief made an announcement the grant for FEMA for the Fire Extraction unit will also cover smoke detectors for the citizens of Litchfield. The firemen will be happy to install the detectors for residents.

Economic Development Director Tonya Flannery announced the Governors office is giving to the City of Litchfield $800,000 on an IDOT grant for the purpose of the Downtown Streetscape.

Alderman Timmons made a motion seconded by Alderman Law to approve the following items on the consent agenda.
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

1. A motion to approve a Resolution for Participation in the State of Illinois Federal
Surplus Property Program.
2. A motion to approve a Resolution for the adoption of the Montgomery County Multi-Jurisdictional Natural Hazards Mitigation Plan.
3. A motion to approve an Ordinance Increasing Ambulance Rates. (1st Reading)
4. A motion to approve the purchase of ten (10) sections of 1 3/4 fire hose from Macs Fire and Safety at a cost not to exceed $1,150.
5. A motion to approve Modifying Ordinance # 3285 Demolition Permit Fees by Placing a Cap of Two Thousand Dollars ($2,000) on Demolition Projects that Exceed twenty thousand square feet (20,000 sf). (1st Reading)
6. A motion to adopt an Ordinance to allow a zoning change from the current zoning of Single Family Residential (S-1) to a zoning of General Commercial (C-2) for the purpose of operating a funeral home on the property with a street address of 700 South State Street and a legal description of Lot One (1), Lot Two (2), Lot Nine (9), Lot Ten (10), Lot Eleven (11), Block E, Berry Addition, situated in the City of Litchfield, Montgomery County, Illinois. (1st Reading)
7. A motion to approve the production of a new Lake Lou Yaeger sign for $1,600 and to request that the City Clerk issue a deposit check for $750 to Jerry Dever Signs.
8. A motion to approve a construction management contract with Crawford, Bunte and Brammeier not to exceed $9,000 for a $275,000 repair project for State Street, from Union Avenue north to Ferdon Street and two new camera/motion controlled traffic signals on Union Avenue at State Street and Jefferson Street.
9. A motion to approve pay request #7 in the amount of $10,860.75 to S&S Excavating & Demolition, Inc. for work completed on the Water Treatment Plant Demolition.
10. A motion to approve Final Payment Request of $500 to Dan Heise Plumbing & Heating for work completed on the Walnut Street Pumping Station.
11. A motion to approve Crawford, Murphy & Tilly, Inc., to inspect Litchfield Lake Dam during November, 2010 for $4,500.
12. A motion to approve an Ordinance for placement of stop sign on North Jackson Street at Golden Street, in both north and southbound directions of travel. (2nd Reading)
13. A motion to approve the 2010 Audit, as presented at October 4th City Council Meeting.
The Mayor directed the City Clerk to call a roll vote:
Aye: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf
Dees and Cailey
Nay: None
Motion Carried

Old Business

Alderman Timmons made a motion, seconded by Alderman Law to approve a reduction in retainage for the water treatment plant construction contract with Leander Construction Inc., for $127,235.00 with the City Clerk preparing a two party check for Leander Construction, Inc., and Chicago Bridge and Iron, contingent upon receiving final lien of waiver. City Administrator Ritchie advised he would hand the 2 party check to Leander and Chicago Bridge and Iron and receive the lien waiver at that time from Chicago Bridge and Iron.
The Mayor directed a voice vote, motion carried.

Item #2 under Old business regarding the trash collection concept was removed from the agenda

Alderman Timmons, seconded by Alderman Wise made a motion to approve An Ordinance ascertaining the total amount budgeted for all corporate purposes legally made and to be collected from the Tax Levy of this Fiscal Year, beginning on the 1st Day of May, 2010, ending on the 30th Day of April, 2011, and levying a tax for the same on all Montgomery County, Illinois, as the same is assessed and equalized for State and County purposes for the current year. (2nd Reading). Alderwoman Sisson asked if it is legal for Alderman Law and Cailey to vote on issues regarding their pension levy. City Attorney Hantla advised it is up to the Alderman to abstain if they feel they are in conflict. Attorney Hantla read the proposed Ordinace at the request of Alderman Ostendorf.
The Mayor directed the City Clerk to call a roll call vote:
Ayes: Aldermen Wise, Timmons, Law and Dees
Nay: Aldermen Sisson, Ellinger and Ostendorf
Abstain: Alderman Cailey
Motion Carried

Alderman Timmons seconded by Alderman Law made a motion to approve an Ordinance for Exchange of Real Estate. (Rainmaker Campground). (2nd Reading)
The Mayor directed the City Clerk to call a roll call vote:
Aye: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf
Dees and Cailey
Nay: None
Motion Carried

Alderman Timmons seconded by Alderman Dees made a motion to adopt an Ordinance to allow a zoning change from the current zoning of Single Family Residential (S-1) to a zoning of General Commercial (C-2) for the purpose of operating a funeral home on the property with a street address of 700 South State Street and a legal description of Lot One (1), Lot Two (2), Lot Nine (9), Lot Ten (10), Lot Eleven (11), Block E, Berry Addition, situated in the City of Litchfield, Montgomery County, Illinois. (2nd Reading). City Attorney Hanta advised this would be a permanent commercial zone now, just not for a funeral home.
The Mayor directed the City Clerk to call a roll call vote:
Aye: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey
Nay: None
Abstain: Alderman Ostendorf
Motion Carried.

Alderman Timmons seconded by Alderman Cailey made a motion to approve Modifying Ordinance # 3285 Demolition Permit Fees by Placing a Cap of Two Thousand Dollars ($2,000) on Demolition Projects that Exceed twenty thousand square feet (20,000 sf). (2nd Reading)
The Mayor directed the City Clerk to call a roll call vote:
Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey
Nay: None
Abstain: Alderman Ostendorf
Motion Carried

New Business

Alderman Timmons seconded by Alderman Cailey made a motion to approve a local share requirement not to exceed $10,350 for a $263,621.10 modernization project for the traffic control systems for Corvette Drive, Ohren Lane, U.S. Route 66 and Historic Old Route 66. The City share will come from its YE 2012 Budget.
The Mayor directed a voice vote, motion carried.

CMT engineer Ted LaBelle gave a update on the Walton Park Dam project. IDOT has rebid the project and the bid opening will be in mid January. The scheduled completion of the job will be September 2011.

City Administrator Ritchie spoke regarding the Lake Lou Yaeger Capital Improvement Plan.

Alderman Ellinger seconded by Alderman Law made a motion to adjourn the meeting. The Mayor directed a voice vote, motion carried.
The meeting adjourned at 7:25 p.m.

Attest: Denise M. Lueker City Clerk
Approved:Thomas F. Jones Mayor
 

 



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