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July 6, 2010
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Minutes of Regular Meeting

July 6, 2010



Mayor Thomas F. Jones called the Regular Meeting to order on July 6, 2010 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Gary Wise, Marilyn Sisson, Harold Ellinger Jr., Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey.



Mayor Jones recognized Paul Osborne from Prichard Osborne LLC. Paul recently completed an operational audit of Montgomery County Ambulance. Montgomery County Ambulance converted to a computer accounting system from a manual system in June 2009. Since that time reports are now available to analyze and monitor billing collection. This concludes the work to be done by Pritchard Osborne. An Ambulance Recap of Charges and collections was distributed to Council.



Mayor Jones then recognized Ray Bruntrager, a leaseholder at Lake Lou Yaeger. Mr. Bruntrager spoke regarding the proposed lake annexation. He questioned why the City wants to annex? He has requested more information be provided and a fair and impartial survey regarding cost of annexation be compiled. A written copy of Mr. Bruntragers concerns was distributed to Aldermen.



Consent Agenda



Alderman Timmons made a motion, seconded by Alderman Law to approve the following items on the consent agenda:

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:

A motion to authorize the Mayor to sign a contract with David (Levi) Suhrenbrock for Budget, City Real Estate Tax Levy and Management Responsibilities at a cost not to exceed $12,000 for the period from May 1, 2010 to April 30, 2011.

A motion to approve the Enterprise Zone Ordinance for the purpose of adding territory to the current Montgomery County Enterprise Zone to include parcels for Route 16 Grain co-op at their facilities in Nokomis and Witt. A 3 foot strip will also be run to connect with the Village of Raymond. (1st Reading)

A motion to approve an Intergovernmental Agreement regarding Enterprise Zone Extension.

A motion to approve the purchase of Server Backup Software to Utilize Existing Tape Drive and Additional Server Storage for $1,883 from WTI Systems.

A motion to approve the repair bill for emergency repair of 3L27 Ambulance by Collier Automotive for an amount not to exceed $2,946.83.

A motion to approve the repair bill for emergency repair of 3L26 by Victory Lane Ford for an amount not to exceed $1,625.68 and authorize City Clerk to write check.

A motion to approve the Final Plat of Re-survey of Lots 1 and 2, Block 1, Gorin's Addition, Litchfield, Illinois, contingent upon City Engineer approval.

A motion to approve an ordinance for the placement of stop signs on Beach Street, in both east and west directions, at the intersection with Madison Street

and to place a sticker on back of sign when Ordinance was passed. (1st Reading)

A motion to authorize the Illinois Department of Transportation (IDOT) to award a contract to Illinois Valley Paving for ARRA Project #5039(010), State Street Resurfacing and Signal Upgrade Project, in the amount of $274,626.88 and authorize the City matching fund requirement of $12,477.

A motion to approve the purchase of a rotor and stator for the 7.5 hp Monyo Sludge Pump for $7,674.80 for the Wastewater Treatment Plant.

A motion to approve payment of $3,659 to RG Weber for Programmable Logic Controller Repairs at the Wastewater Treatment Plant.

A motion to approve change order #11 in the amount of $6,000 to Freeman Environmental Services for work performed on the Sargent Street Water Main Replacement.



The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman, Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey.

Nay: None

Motion Carried



Old Business



Alderman Timmons made a to discontinue the Litchfield Pool Fill Policy and allow the water filling pool to run through meter with no adjustment The motion died for lack of a second.



Aldeman Timmons made a motion, seconded by Alderman Dees to approve the Enterprise Zone Ordinance for the purpose of adding territory to the current Montgomery County Enterprise Zone to include parcels for Route 16 Grain co-op at their facilities in Nokomis and Witt. A 3 foot strip will also be run to connect with the Village of Raymond. (2nd Reading)

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Dees and Cailey.

Nay: Alderman Ostendorf

Motion Carried.



Alderman Timmons made a motion, seconded by Alderman Dees direct the City Clerk to transfer funds from the City Sales Tax to the City's General Fund and to issue checks and the authorization to pay the bills.

The Mayor directed a voice vote, motion carried.

Alderman Timmons made a motion, seconded by Alderman Dees to approve an Ordinance Increasing Water Rates for the City of Litchfield, Illinois. (1st Reading)

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Timmons, Law, Ostendorf , Dees and Cailey

Nay: Alderman Sisson and Ellinger

Motion Carried



Alderman Timmons made a motion, seconded by Alderman Dees to approve an Ordinance Increasing Water Rates for the City of Litchfield, Illinois. (2nd Reading)

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Timmons, Law, Dees and Cailey

Nay: Alderman Sisson, Ellinger and Ostendorf

Motion Carried



Alderman Timmons made a motion, seconded by Alderman Dees to approve an Ordinance Increasing Sewer Rates for the City of Litchfield, Illinois. (1st Reading)

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Timmons, Law, Dees and Cailey

Nay: Alderman Sisson, Ellinger and Ostendorf

Motion Carried.



Alderman Timmons made a motion, seconded by Alderman Dees to approve an Ordinance Increasing Sewer Rates for the City of Litchfield, Illinois. (2nd Reading)

The Mayor directed the City clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Timmons, Law, Dees and Cailey

Nay: Alderman Sisson, Ellinger and Ostendorf

Motion Carried.



Alderman Timmons made a motion, seconded by Alderman Dees to authorize the City Administrator and City Attorney to formalize contracts with Satellite Water Districts by approving the new water rate structure as attached and to change terms of contract that when water rate increases occur to the City of Litchfield water users, the same increase will automatically occur to Satellite Water Districts and to authorize the Mayor to sign such contracts.

The Mayor directed a voice vote, motion carried.



Alderman Timmons made a motion, seconded by Alderman Dees to authorize the City Administrator and City Attorney to formalize a contract with Montgomery County Water Company for the sale of potable water and authorization for the Mayor to sign the contract.

The Mayor directed the City clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey.

Nay: None

Motion Carried.



Alderman Ostendorf made a motion seconded by Alderman Wise to take Lake Annexation of the table from the previous Council Meeting.

The Mayor directed a voice vote, motion carried.



Alderman Timmons made a motion, seconded by Alderman Dees to direct the City Administrator to execute a three phased plan to annex the City owned property at and surrounding the City's Lake Lou Yaeger, where Phase I will annex all uninhabited property, Phase II will annex the property leased by homeowners who agree to do so, and Phase III will annex all remaining property not considered in Phase I and II, and authorize the City to reduce the lake homeowners' lease fee to a flat rate of $50 per year for the homeowners who agree to annexation. City Administrator Andy Ritchie spoke regarding Lake Annexation. The Lake homeowners will be given a choice as to annexation. The City is not pursuing this to make a profit. There is not a need for extra police/fire or public safety as the current response is adequate. Sewer/sidewalks are not required to be done by the City, the City will decide what projects based on need and finances. The City needs to annex this aread to enforce building codes and safety codes. The annexation will not increase City taxes. The City pays for services now for Lake homeowners on city taxes. The deficit is $70,000 for services the City pays versus Lake fees.



The Mayor recognized Mr. Bruntrager who responded for Lake residents. He does not agree with the City Administrator's figures and was upset this information was just distributed to the lake residents in attendance at meeting. Mr. Bruntrager believes the leaseholders at the lake already support commerce of the City so why change things.



City Attorney Hantla spoke and supporting the City Administrator's fact and figures distributed prior to meeting.

The Mayor directed the City Clerk to call a roll call voted which resulted in the following:

Ayes: Alderman Cailey, Wise, Law and Dees

Nay: Alderman Sisson, Timmons, Ellinger and Ostendorf

The Mayor was asked to break the tie.

The Mayor voted Aye, motion carried.



New Business



Alderman Dees made a motion, seconded by Alderman Cailey to approve a Resolution Committing Local Funds regarding the Downtown Streetscape, Phase II.

Alderman Ellinger asked regarding the funds and Economic Development Tonya Flannery advised these would be TIF funds used.

The Mayor directed a voice vote, motion carried.



Alderman Dees made a motion, seconded by Alderman Timmons to approve a Council Resolution of Support for the Downtown Redevelopment Project and the Streetscape Phase II Project.

The Mayor directed a voice vote, motion carried.



Alderman Dees made a motion, seconded by Alderman Timmons to approve awarding the Walton Lake Dam Repair Contract through the Illinois Department of Transportation for $1,195,138.51, with a City local contribution matching the County contribution of $119,513.85, coming from a combination of the budget and the 1/2 cent sales tax for infrastructure expenditures and to modify the local agency agreement for federal participation between the State, Montgomery County and the City for using federal money. Alderman Ellinger asked for a breakdown which was provided by City Administrator Ritchie. County and the City would share the $119,513.85 split. There was $100,000 put in the budget. The City does not want to deplete the $100,000 in case there are change orders so the proposal is to split this from 1/2 cent sales tax for infrastructure. Alderman Dees asked regarding re-bidding and advised per Ritchie we would be in same situation next year. Alderman Ostendorf asked if the County was willing to put in their share and Ritche advised they have a verbal committmenet.

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey.

Nay: None

Motion Carried.



Alderman Dees made a motion seconded by Alderman Wise to approve change order #12 in the amount of $5,511.74 to Freeman Environmental Services for work performed on the Sargent Street Water Main Replacement. Alderman Ellinger doesn't think the City is responsible for this bill. City Engineer LaBelle advised the language in the bid specs not clear and came up with a compromise on payment to Freeman Enviromental.

The Mayor directed the City Clerk to call a roll call voted which resulted in the following:

Ayes: Alderman Cailey, Wise, Law, Timmons and Dees

Nay: Alderman Sisson, Ellinger and Ostendorf

Motion Carried.



Alderman Dees made a motion seconded by Alderman Timmons to approve pay request #5 in the amount of $16,135.83 to Freeman Environmental Services for work performed on the Sargent Street Water Main Replacement. Alderman Timmons asked regarding the status of the project and was advised the final inspections should be done this week.

The Mayor directed the City Clerk to call a roll call vote which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried.



Alderman Ellinger made a motion, seconded by Alderman Ostendorf to adjourn the meeting, motion carried, meeting adjourned at 8:05.





Attest:

Denise M. Lueker `

City Clerk



Approved:

Thomas F. Jones

Mayor

 

 



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