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June 1, 2010
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Minutes of Regular Meeting

June 1, 2010



Mayor Thomas F. Jones called the Regular Meeting to order on June 1, 2010 at 7 pm. The pledge of Allegiance was recited. Present on Roll Call were Gary Wise, Marilyn Sisson, Harold Ellinger Jr., Pat Timmons, Robert Ostendorf, Gary Law and William Dees. Absent was Gene Cailey.



Mayor Jones recognized Bob McEwen, Jim DeClue, Gary Brandt and Mariann Rhodes to speak regarding the proposed annexation of the Lake. William Borklund spoke on behalf of Mariann Rhodes as she was ill. All speakers are residents at the Lake and all spoke of their opposition towards annexation.



Mayor Jones recommended the following appointments:

Pat Timmons as Mayor Pro Tem

John Behrendt-three year term on Tourism Advisory Board

Joe Holtschulte-four year term on Economic Development Commission



Mayor Jones announced changes in the agenda. Item #9 will be taken off the consent agenda and moved to New Business #3. Item #4 on the consent agenda was moved to Old Business #9. Executive Session will be moved from tonight to Thursday, June 3, at 6 p.m.



Consent Agenda



Alderman Timmons made a motion, seconded by Alderman Ellinger to approve the following items on the consent agenda.

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



A motion to approve an Ordinance creating two additional Class E Liquor Licenses to be used in the City of Litchfield, IL. (2nd Reading)

A motion to approve an Ordinance declaring bicycles, as described in Council letter, as surplus and to be disposed of pursuant to the direction of the City Administrator. (2nd Reading)

A motion to approve an Ordinance declaring a 1998 Dodge Ram pick-up truck, VIN #1B7HC16X0WS621840, as surplus and to authorize the City Administrator to dispose of these items. (2nd Reading)

A motion to approve transferring Real Estate (338 S. Douglas) from the School District to the City of Litchfield. (1st Reading)

A motion to approve an Ordinance Establishing Prevailing Wage Rates.(1st Reading)

A motion to purchase a Stryker Power Pro Ambulance Cot from Stryker Sales for $13,371.30 and authorization for the City Clerk to issue a check upon its delivery.

A motion to purchase the annual technical support agreement with Physio-Control for $2,319 for the ALS monitors and to authorize the City Administrator to sign the agreement and City Clerk to issue the check.

A motion to approve an Ordinance declaring the following vehicles as surplus and to authorize their disposal pursuant to the discretion of the City Administrator. The proceeds from the vehicles will be used to purchase equipment for the Police Department. Items to be declared as surplus are a 1990 GMC Pick-up, Vin #2GTFC29K7L1501140; a 1997 Dodge Intrepid, Vin #2B3HD46T9VH659246 and a 1998 Harley Davidson Motorcycle, Vin #1HD1GEL13WY318611. (1st Reading)

A motion to approve the award of grant monies to the Litchfield Summer Gifted Academy in an amount not to exceed $460 for the Academy to be held June 13-18, 2010 here in Litchfield.

A motion to approve the award of grant monies to the Litchfield Airport Authority in an amount not to exceed $1,500 for the Route 66 Jets Rally to be held September 4-12, 2010.

A motion to approve payment to D&M Electric, Inc., for $34,221 for lighting upgrades to various City facilities and authorize the City Clerk to issue a check.

A motion to authorize Crawford, Murphy & Tilly to advertise for bids in June, 2010 for the membrane filtration system for the Water Treatment Facility.

A motion to approve pay request #4 in the amount of $29,048.81 to Freeman Environmental Services, Inc., for the Sargent Street Water Main Replacement and to authorize the City Clerk to issue a check.

A motion to approve payment of $73,827 to Dan Heise Plumbing & Heating for work completed on the Walnut Street Pumping Station Upgrade and to authorize the City Clerk to issue a check.

The Mayor directed the City Clerk to call a roll call vote on the consent agenda

which resulted in the following:

Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf and Dees

Nays: None

Absent: Alderman Cailey

Motion Carried.



Old Business



Alderman Dees made a motion seconded by Alderman Timmons to approve condemning 704 North Monroe Street and 316 Beach Street. The Mayor called for a voice vote, motion carried.



Alderman Dees made a motion seconded by Alderman Law to approve the purchase of a heavy duty 2011 F250 pick-up truck for the CSO staff including trade-in, for $23,980 from Morrow Brothers Ford via State of Illinois Joint Purchase Contract. Alderman Ellingers asked for a explanation of use of vehicle from Street Superintendent, Art LeVoy. The truck will be used for the CSO only.

The Mayor directed the City Clerk to call a roll call vote on the purchase which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, and Dees

Nays: None

Absent: Alderman Cailey

Motion Carried.



Alderman Dees made a motion, seconded by Alderman Ostendorf to approve bids from Louis Marsch, Inc., for the Bituminous Mixture for Stablized Base, CA-7 Mix for $39847.50 and Litchfield Bituminous Corp. for the Bituminous Material (Seal Coat) HFRS-2 (Furnished and Applied) bids for $10,348.80 for the Motor Fuel Tax Program.

The Mayor directed the City Clerk to call a roll call vote on the bid approval which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf and Dees

Nays: None

Absent: Alderman Cailey

Motion Carried.



Alderman Dees made a motion, seconded by Alderman Timmons to approve payment of $8,000 to S&S Excavating and Demolition for work performed on the Water Plant Demolition and to authorize the City Clerk to issue the check. The Mayor directed a voice vote, motion carried.



Alderman Dees made a motion, seconded by Alderman Wise to approve Amendment #3 to the Professional Services Agreement for Crawford, Murphy & Tilly from $421,798 to $498,698 for the Water Treatment Plant, membrane Filtration System and Plant Demolition projects. Project #03028-05-20.

The Mayor directed the City Clerk to call a roll call vote on the agreement which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees

Nays: Ellinger

Absent: Alderman Cailey

Motion Carried.



Alderman Dees made a motion, seconded by Alderman Timmons to approve the purchase of a capacitor power management system for large non variable frequency drive motors for $59,650. 50% of the Project cost ($29,825) to be due at signing of contract. Also to authorize the Mayor and City Clerk to sign documents associated with purchase of project.



The Mayor directed the City Clerk to call a roll call vote on the purchase which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf and Dees

Nays: None

Absent: Alderman Cailey

Motion Carried.



Alderman Dees made a motion, seconded by Alderman Law to approve an Ordinance Establishing Prevailing Wage Rates. (2nd Reading).



The Mayor directed the City Clerk to call a roll call vote on the Ordinance which resulted in the following:

Ayes: Alderman Wise, Timmons, Ellinger, Law and Dees

Nays: None

Absent: Alderman Cailey

Abstain: Alderman Sisson and Ostendorf

Motion Carried.



City Attorney advised the Council to review some information regarding Lake Annexation before discussing. Alderman Dees made a motion, seconded by Alderman Law to table the discuss of Lake Annexation for 30 days to give the Council time to review the material provided by City Attorney.

The Mayor directed the City Clerk to call a roll call vote on the table which resulted in the following:

Ayes: Alderman Wise, Timmons, Ellinger, Law, Ostendorf and Dees

Nays: Sisson

Absent: Alderman Cailey

Motion Carried.



Alderman Dees made a motion seconded by Alderman Wise to approve a Ordinance Amending Section 151.020-Building Permits, (2nd Reading)

The Mayor directed the City Clerk to call a roll call vote on the Ordinance which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Law and Dees

Nays: Alderman Ellinger and Ostendorf

Absent: Alderman Cailey

Motion Carried.



New Business



Alderman Timmons made a motion, seconded by Alderman Wise to approve the Montgomery County Ambulance Agreement and to direct the Mayor to sign the agreement. The Mayor directed a voice vote, motion carried.



Alderman Timmons made a motion, seconded by Alderman Dees to approve a Resolution to accept ownership of the Mack and Patricia Ritchie Endowment Fund for Walton Park for the improvement and repair of Litchfield's Walton Park. Alderman Ellinger asked if this will go through the Park District and City Administrator Ritchie advised it would not. It is a gift.

The Mayor directed the City Clerk to call a roll call vote on the resolution which resulted in the following:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf and Dees

Nays: None

Absent: Alderman Cailey

Motion Carried.



Alderman Timmons made a motion, seconded by Alderman Wise to purchase two (2) LifePak 15 heart Monitors/Defibrillators through Physio Control, Inc., for an amount not to exceed $56,359.56 and to authorize the City Clerk to issue a check upon receipt of the monitors. Alderman Ostendorf advised that Edwardsville, Troy and Glen Carbon all use 12 lead monitors, is 15 lead the industry standard? He does not wish to spend money we do not have. City Administrator Ritchie advised they were buying 15 lead from this company to save money in the changing of other equipment. The Company we buy the leads from no longer manufactures a 12 lead and will become obsolete.

The Mayor directed the City Clerk to call a roll call vote on the purchase which resulted in the following:

Ayes: Alderman Wise, Timmons, Ellinger, Law, and Dees

Nays: Alderman Sisson and Ostendorf

Absent: Alderman Cailey

Motion carried.



Mayor Jones asked for motion to adjourn the meeting and executive session to June 3, 2010 at 6 p.m. Alderman Timmons made the motion, seconded by Alderman Law. The Mayor directed a voice vote, motion carried.





Mayor Jones then made a presentation of Proclamation to Ron Bates, Jeff Davis, Paul "Stevie" Stephenson and Dave Sumpter for their years of service.





Attest:

Denise M. Lueker

City Clerk



Approved:

Thomas F. Jones

Mayor









 

 



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