Minutes of Regular Meeting

March 2, 2010



Mayor Thomas F. Jones called the Regular Meeting to order on March 2, 2010 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger Jr., Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey. Absent was Marilyn Sisson.



Mayor Jones recognized Fire Chief Weber who spoke of the Lifesaving efforts to save Ken Hughes. Adam Pennock, Susie Weber and Jasmine Guinuzzi were recognized. Mr. Hughes spoke expressing gratitude for all those who helped save his life.



Sabina Webster spoke regarding her unsatisfactory experience with the Litchfield Ambulance Service when they were called to her mother's house. She was upset about the time it took for the ambulance to arrive and equipment necessary to remove her mother from the house was not provided as her mother needs lifting assistance.



Consent Agenda



A motion was made by Alderman Timmons, seconded by Alderman Wise to approve the following items on the consent agenda:

Reading of Minutes

Report of City Clerk

Authorization to Transfer Funds and to Pay Bills

A motion to approve an Intergovernmental Agreement to transfer ownership on Parcel 16-001-599-00, 338 South Douglas Street, back to the City from the Litchfield Community School District #12.

A motion to approve an Ordinance Increasing Ambulance Rates. (1st Reading)

A motion to approve the expenditures associated with the 7th Annual Cruisin' Route 66 Classic Car Festival in an amount not to exceed $15,000.

A motion to approve hiring one temporary worker, at minimum wage salary, for the 7th Annual Cruisin' Route 66 Classic Car Festival.

A motion to approve the expenditure for postage in marketing of the 134th Illinois State Trapshoot in an amount not to exceed $500.

A motion to purchase Christmas decorations for the new downtown streetscape from Wayne Manufacturing Company, LC in an amount not to exceed $9,221 and authorize the City Clerk to cut a check for 50% deposit.

A motion to approve an Ordinance to Eliminate Trout Line and Jug Fishing on Lake Lou Yaeger, limit two poles per person and set a creel limit of 6 catfish per person per day. Effective April 1, 2011. (1st Reading)

A motion to approve a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code.

A motion to approve a MFT Maintenance Engineering Agreement with CMT.

A motion to approve the total estimated maintenance cost of $111,376 for the proposed budget for FY 2010-2011 for the MFT program.

A motion to spend up to $2,040 for an extended warranty for the elevator at the Water Treatment Facility.

A motion to authorize the advertisement for bids of water treatment chemicals for the upcoming fiscal year.

A motion to approve pay request #1 in the amount of $76,523.30 to Freeman Environmental Services, Inc., for work completed on the Sargent Street Water Main Replacement. Pay request #1 also includes extra payment for unforeseen work in the amount of $3,042.55.



The Mayor directed the City Clerk to call the roll on the consent agenda which resulted in the following:

Ayes: Aldermen Wise, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nays: None

Absent: Alderwoman Sisson



Old Business:



A representative from BNSF was to speak regarding the closing of Clinton Street, from Kirkham Street to Beeler Street. The representative did not attend so City Administrator Andy Ritchie spoke regarding the project. BNSF now wants Clinton Street closed from

the north of Kirkham and to the south of Kirkham. City Attorney Hantla advised the City by statute can close a street. This would be a temporary closure.



Alderman Dees, seconded by Alderman Cailey, made a motion to authorize the City to close and or regulate Clinton Street to allow construction to take place on the BNSF consistent with construction plans.

The Mayor directd a voice vote on the motion, motion carried.



City Attorney Hantla pulled the motion to approve an Ordinance annexing property on the south side of the Sky-View Drive-In that currently belongs to Lioness, Inc. To compile with statute requirements prior notice is required.



Alderman Dees, seconded by Alderman Wise, made a motion to authorize Gene Cailey, Bill Dees, Tom Jones and Andy Ritchie to approve change orders in regard to the Sargent Street Water Main Replacement Project. One person to authorize $1,000, two people to authorize $3,000 and three people to authorize $5,000 in expenditures. The Mayor direct a voice vote on the motion, motion carried.



Alderman Cailey, seconded by Alderman Law made a motion to move into executive session with no action following executive session to discuss items listed below. Motion carried and Council moved into Executive session at 7:30.



Executive Session



A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

a. Litigation(5ILCS 120/2©(11))

b. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” (5ILCS 120/2(2)(c)(1).



Attest:

Denise M. Lueker

City Clerk



Approve:

Thomas F. Jones

Mayor