Minutes of Regular Meeting
October 6, 2009


Mayor Thomas F. Jones called the Regular Meeting to order on October 6, 2009 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Gary Wise, Marilyn Sisson, Harold Ellinger Jr., Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey.

Mayor Jones recognized Police Chief BJ Wilkinson. Chief Wilkinson spoke of the heroic efforts of Citizen Robert Hudzik in the efforts to restrain a shoplifter at Wal Mart. A plaque was presented to Mr. Hudzik for his outstanding service to the Litchfield Police Department.

Mayor Jones made the following corrections to the agenda.
Move #6 off of the consent agenda to #3 on New Business
Move #9 from Old Business to #4 on New Business
Move #11 on the consent agenda to #9 on Old Business
Delete #1 on Old Business


Consent Agenda

A motion was made by Timmons, seconded by Cailey to approve the following items on the constent agenda:
Reading of minutes
Report of City Clerk
Authorization to Transfer Funds and to Pay Bills
A motion to approve an Ordinance granting a special use permit to Charles Fenton to build a duplex at 507 East Water Street with the condition that construction start on or before February 10, 2010 and construction be completed on or before August 10, 2010. (2nd Reading)
A motion to approve a Resolution to extend the termination date of the existing Montgomery County Enterprise Zone, to include the Litchfield Ambulance District.
A motion to approve the Montgomery County Animal control Program contract and authorize the Mayor to sign the contract.
A motion to approve the Downtown Façade Grant application submitted by Phoenix, L.P., owner, Bill Bailey for the property located at 415 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials and colors used and work completed.
A motion to approve the Downtown Façade Grant application submitted by Phoenix,L.P., owner , Bill Bailey for the property located at 419 North State Street for an amount not to exceed $1,975 contingent upon the Building Department granting final approval of type of materials and colors used.
A motion to approve the Downtown Façade Grant application submitted by Bob Levin for the property located at 218 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials and colors used and work completed.
A motion to approve an Ordinance declaring four Drager self-contained breathing apparatus (SCBA) and four spare bottles as surplus and to transfer ownership to the Montgomery County Coroner's Office.(1st reading)
A motion to authorize the City Administrator to negotiate with the Gillespie/Benld Ambulance Service , Inc., a final draft of an Advanced Life Support Intercept Agreement for future City Council approval.
A motion to adopt an Ordinance changing the zoning classification from the current zoning of Agricultural (A-1)to General Commercial (C-2) for the property with a street address of 1600 Historic Old Route 66 North, Litchfield, Illinois, consisting of approximately 6.7 acres. (1st reading)
A motion to adopt an Ordinance changing the zoning classification from the current zoning of General Commercial (C-2) to Multi Family Residence (MF) with the condition that construction start on or before September 1, 2010 or the property will revert back to the previous zoning of General Commercial (C-2) for parcels with a legal description of Lot (1) One, Lot (2) Two, Lot (3), Three, Lot (4) Four, Lot (5) Five, Lot (6) Six, block (2) Two, Beelers fourth Addition, City of Litchfield, Montgomery County, Illinois. (1st Reading)
A motion to approve an electrical easement to Ameren in order to bring electrical
Service to Craig Harmon on Doctor's Lane.
A motion to purchase fish from Fountain Bluff Fish Farm at a cost of $1.40 each,
not to exceed $2,750.
A motion to approve an Ordinance placing stop signs on the northbound and
southbound sides of Historic Route 66 at Tyler Avenue. Also, stop signs to have red flashing lights placed on them as well as the date the ordinance was approved. (1st reading)
A motion to approve an Ordinance placing stop signs on the northbound and
southbound sides of Historic Route 66 at Ferdon Street. Also, stop signs to have red flashing lights placed on them as well as the date the ordinance was approved. (1st Reading).

The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees, Cailey
Nays: None
Motion carried


Old Business

Alderman Dees made a motion seconded by Alderman Cailey to adopt an Ordinance changing the zoning classification from the current zoning of Agricultural (A-1) to General Commercial (C-2) for the property with a street address of 1600 Historic Old Route 66 North, Litchfield, Illinois, consisting of approximately 6.7 acres. (2nd reading, by request of applicant)
The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees, Cailey
Nays: None
Motion Carried

A motion was made by Alderman Dees, seconded by Alderman Ellinger to approve an Ordinance placing stop signs on the northbound and southbound sides of Historic Route 66 at Tyler Avenue. Also, stop signs to have red flashing lights placed on them as well as the date the ordinance was approved. (2nd Reading). The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Timmons, Ellinger, Law, Dees, Cailey, Sisson, Ostendorf
Nays: none
Motion Carried

A motion was made by Dees seconded by Wise to approve an Ordinance placing stop signs on the northbound and southbound sides of Historic Route 66 at Ferdon Street. Also, stop signs to have red flashing lights placed on them as well as the date the ordinance was approved. (2nd Reading). The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Timmons, Ellinger, Law, Dees, Cailey, Sisson, Ostendorf
Nays: none
Motion Carried

A motion was made by Dees, seconded by Ostendorf to have Crawford, Murphy & Tilly develop a site survey and plans for development of a horse campground with full hookups. City Engineer Ted LaBelle to serve on a time and expense basis not to exceed $6000. In the event that CMT anticipates we may need to exceed this amount they will contact the City and obtain approval in advance of accruing any additional cost A voice vote was taken, all ayes, motion carried.

A motion was made by Alderman Dees seconded by Ostendorf to approve pay application #28 to Leander Construction for work completed at the Water Treatment Plant, subject o claim of Theim being dismissed by circuit court with prejudice and to authorize the City Clerk to write the check based upon numbers settled on with Ted LaBelle, the City engineer. The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees, Cailey
Nays: None
Motion Carried

Alderman Dees made a motion seconded by Timmons to approve the award of bids for demolition of the Water Treatment Plant to S&S Excavating and Demolition of Waltonville, IL for an amount not to exceed $229,887.50. The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees, Cailey
Nays: None
Motion Carried
Alderman Dees made a motion seconded by Wise to approve an Ordinance declaring four Drager self-contained breathing apparatus (SCBA) and four spare bottles as surplus and to transfer ownership to the Montgomery Count Coroner's Office (2nd Reading) The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees, Cailey
Nays: None
Motion Carried

A motion to adopt an ordinance allowing a special use permit/home occupation for the purpose of selling guns and gunsmith in a Single Family Residential (S-2) Zoning District for property with a street address of 716 South Lincoln Street and a legal description of Lot (7) Seven, block (5) Five, Amsden Addition to the City of Litchfield, Montgomery County, Illinois. (1st reading) The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Ostendorf, Dees, Cailey
Nays: None
Abstain: Law
Motion Carried

New Business

A motion was made by Alderman Timmons seconded by Alderman Wise to approve Anderson Electric to replace the Variable Frequency Drive (VFD) at the Wastewater Treatment Facility for a cost not to exceed $5,123.00. A voice vote was taken, all ayes, motion carried.

A motion was made by Alderman Timmons seconded by Alderman Ellinger to have written reports provided in packets to Aldermen, in writing, from Crawford, Murphy & Tilly, Environmental Management Corporation and Department Heads. The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Ostendorf, Dees,
Nays: Aldermen Law, Cailey
Motion Carried

A motion was made by Alderman Timmons, seconded by Alderman Ellinger to approve the Downtown Façade Grant application submitted by Cindi Keeton, for the property located at 411 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials used and work completed The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Ostendorf, Dees, Cailey
Nays: None
Abstain: Law
Motion Carried

A motion was made by Alderman Timmons, seconded by Wise to adopt an ordinance allowing a special use permit/home occupation for the purpose of selling guns and gunsmith in a Single Family Residential (S-2) Zoning District for the property with a street address of 716 South Lincoln Street and a legal description of Lot (7) Seven, Block (5) Five, Amsden Addition to the City of Litchfield, Montgomery County , Illinois, (2nd Reading) The Mayor directed the clerk to call the roll which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Ellinger, Ostendorf, Dees, Cailey
Nays: None
Abstain: Law
Motion Carried



Mayor Jones asked for a motion to enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in chapter 5 of the Illinois compiled Statutes, Section 120 . Alderman Timmons made the motions to enter into executive session, seconded by Alderman Dees. A voice call was taken, all ayes. We entered into Executive session at 7:34 pm


Attest:
Denise M. Lueker
City Clerk

Approved:
Tom Jones
Mayor