Minutes of Regular Meeting

July 7, 2009





Mayor Thomas F. Jones called the Regular Meeting to order on July 7, 2009 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger, Marilyn Sisson, Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey.



City Attorney Brad Hantla asked to make an opening statement. He outlined the procedures of the State of Illinois bid process in regard to vehicle purchases.



A motion was made by Dees, seconded by Cailey to approve the following items on the consent agenda:

-Minutes of June 2, 2009 meeting.

-Reports of Departments:

Building Department-66 building permits issued, ICC value $1,105,695.00 and

Fees collected $4,118.00

Lake Department Report

EMC Report

Street & Drainage report

Fire Department Report-184 incidents

Ambulance Report-103 Emergency calls, 14 emergency transfers, 31 scheduled transfers and 13 false calls. Total Revenue collected for May 2009, $54,076.14

City Clerk’s report-Gross Cash Receipts $1.044.320.57, net cash receipts, $615,806.23, net cash disbursements, $869,013.40, May payroll, $337,685.42, and water revenue for June $95,507.16.

A motion to authorize the Mayor and City Clerk to issue warrants totaling $1,120,340.92. A motion to authorize the City Clerk to make the following transfers: Sales Tax to corporate $250,000.00, Sales tax to New Sales Tax $61,173.18, Total transfer $311,173.18.

Other Items as Assigned on Consent Agenda:

A motion to approve a Local Agency Agreement for Jurisdictional Transfer between the County of Montgomery and the City of Litchfield regarding Niemanville Trail.

A motion to approve an Ordinance to add Section of Street to Municipal Street System. (1st Reading )

A motion to authorize the City Clerk to issue a check to the Illinois Municipal League for the 96th annual conference on September 24-26, 2009.

A motion to hire an attorney, if available, Ken Heinz of Curtis, Heinz, Garrett & O’Keefe to negotiate a Cable Franchise Agreement with New Wave. City Attorney Brad Hantla to be contact person.

A motion to approve an Intergovernmental Agreement, License Agreement and Waiver of fees with the Montgomery County Economic Development Corporation.

A motion to approve purchase of a crossband repeater from C& K.

A motion to approve the purchase of a Stryker Power Pro Ambulance Cot for $12,428.10 from Stryker Sales Corp.

A motion to accept and advertise for bid the purchase of 24 air packs , 23 additional face masks and 2 Rapid Intervention Packs. Assistance of $134,140 to come from Firefighter’s Grant with city matching 5% or $7,060.

A motion to approve the renewal of advertising efforts with Mid-America Advertising, Inc. Billboard in the amount of $8,025.

A motion to approve the bid of $21,070 for a 2010 Ford F250 4 X 2 Pickup. The truck is through the State Bid Contract from Landmark Ford in Springfield, Illinois.

A motion to approve purchase of an electric pallet jack from Global Industrial for a total price of $4,748.41 which includes freight, for the Water Treatment Plant.

A motion to approve payment to Contemporary Service Heating and Cooling for $1,975 for replacement of the control Building’s Air Conditioning Unit at the Wastewater Treatment Facility.





Old Business



A motion was made by Dees, seconded by Timmons to approve an Ordinance to Add Section of Street to Municipal Street System. (2nd Reading) Motion carried on a roll call vote.

Yeas: Wise, Sisson, Timmons, Ostendorf, Law, Dees, Ellinger, Cailey

Nays: None.



A motion was made by Dees seconded by Wise to approve an Ordinance change placing the Litchfield Volunteer Fire Department under the authority of the City of Litchfield Fire Department Rules and Regulations and the Fire Chief. (1st Reading) A roll call vote was taken

Yeas: Wise, Law, Dees, Cailey

Nays: Sisson, Ellinger, Timmons, Ostendorf.

The Tie vote went to Mayor Jones who voted Yea. Motion Carried.



A motion was made by Dees, seconded by Wise to approve an Ordinance change placing the Litchfield Volunteer Fire Department under the authority of the City of Litchfield Fire Department Rules and Regulations and the Fire Chief. (1st Reading) A roll call vote was taken

Yeas: Wise, Law, Dees, Cailey

Nays: Sisson, Ellinger, Timmons, Ostendorf.

The Tie vote went to Mayor Jones who voted Yea. Motion Carried.















New Business



A motion was made by Timmons, seconded by Dees to approve a motion to change the City of Litchfield Committee Meetings time from 5:30 p.m. to 6:00 p.m. and to change the City of Litchfield Committee Meeting from November 24, 2009 to December 1, 2009, and a motion to change the City of Litchfield council Meeting from December 1, 2009 to December 3, 2009. Motion Carried.



City Administrator Andy Ritchie gave an update of projects:

Schutt Sports

Lake Lou Yaeger silt basin



There being no further business a motion was made by Mayor Jones seconded by Alderman Dees to adjourn the meeting. Motion carried. The Regular City Council Meeting adjourned at 7:15 pm.





Approved:









Thomas F. Jones

Mayor

Attest:

Denise Meier Lueker

City Clerk