Minutes of Regular Meeting

August 4, 2009





Mayor Thomas F. Jones called the Regular Meeting to order on August 4, 2009 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger, Pat Timmons, Robert Ostendorf, Gary Law, William Dees and Gene Cailey. Absent was Marilyn Sisson.



Steve Tucker was on the agenda to speak regarding an ordinance violation but was not present. City Administrator, Andy Ritchie, read the 2010 Census Proclamation for the City of Litchfield. The Proclamation was signed by Mayor Jones.



A motion was made by Cailey, seconded by Timmons to approve the following items on the consent agenda:

-Minutes of July 7 meeting.

-Reports of Departments:

Building Department-no report

Lake Department Report

EMC Report

Street & Drainage report

Fire Department Report-77 incidents

Ambulance Report-45 Emergency calls, 5 emergency transfers, 14 scheduled transfers and 7 false calls. Total Revenue collected for June 2009, $42,178.05

CMT report-water treatment plant, Sergeant street water main replacement, lake and sewer.

Water Plant Report-gallons treated 26,122,000, daily average 1,187,000 gallons.

City Clerk’s report-Total Revenue $1,108, 777.61, total expenditures, $2,039,365.57, Net Revenue/expenditures, $930,587.96, July payroll, $506,862.98, and water revenue for July $115,314.52.

A motion to authorize the Mayor and City Clerk to issue warrants totaling $378,186.78. A motion to authorize the City Clerk to make the following transfers: Sales Tax to Economic development $15,000.00



Other Items as Assigned on Consent Agenda:

A motion to move forward with the creation of an independent Board of Appeals to hear and decide appeals of order, decisions or determinations made by the Building Official relative to the application and interpretation of our adopted building codes. (Marshall to provide more detailed information at the September meeting)

A motion to approve the recommendation and award of grant monies to the Illinois State Trapshooters Association in the amount of $1,500 for the 133rd Illinois State Trapshoot.

A motion to approve the expenditures associated with the 3rd Annual Lake Lou Yaeger Drag Boat Races, not to exceed $23,000.

A motion to approve the repair of a clarified sludge return line, by Wayne Davis Backhoe and Trucking, at the Wastewater Treatment Facility on a time and material basis.





Old Business



A motion was made by Dees, seconded by Wise to approve a change order for the Downtown Streetscape Phase I project from Korte & Luitjohan for an amount not to exceed $42,345 for the required IDOT permit electrical changes. Motion carried on a roll call vote.

Yeas: Wise, Timmons, Ostendorf, Law, Dees, Ellinger, Cailey

Nays: None.

Per Economic Development, Tonya Flannery, the project will start next week and be completed in 150 days.



A motion was made by Dees seconded by Wise to pursue a grant through the USDA Rural Development for purchase of 2 early warning sirens at Lake Lou Yeager. A roll call vote was taken

Yeas: Wise, Timmons, Ostendorf, Law, Dees, Ellinger, Cailey

Nays: None.



A motion was made by Dees, seconded by Wise to approve the bid from Municipal Emergency Services, Inc., for an amount of $138,416 with the City of Litchfield providing a 5% local match of up to $7060 for the purchase of self –contained breathing apparatus as specified in the Assistance to the Firefighter Grant (Fire Act Grant).

A roll call vote was taken:

Yeas: Wise, Timmons, Ostendorf, Law, Dees, Ellinger, Cailey

Nays: None.

Alderman Timmons thanked Chief Weber for a job well done on obtaining the grant.



A motion was made by Dees, seconded by Wise to approve the construction bids for Walnut Street Pumping Station Upgrade.

A roll call vote was taken:

Yeas: Wise, Timmons, Ostendorf, Law, Dees, Ellinger, Cailey

Nays: None.



New Business



There was no new business



City Attorney, Brad Hantla, spoke regarding the Sergeant Street Water Main project and Railroads. The railroad needs to provide proof of ownership interest.

City Administrator Andy Ritchie gave an update of projects:

Street repairs, silt base basin and possible State funding

Verasun bankruptcy 9/10/09

Alderman Ostendorf asked for a report on the Walton Park Bridge repair and Mayor Jones replied we are not responsible for Walton Park Bridge.



A Mayor Tom Jones advised the meeting would be adjourned to Thursday, August 6, 2007 at 7: 21 to discuss the Schutt Manufacturing Agreement. A motion was made by Alderman Dees to move the meeting to August 6, 2009 at 7:30, seconded by Timmons, motion carried.









Approved:









Thomas F. Jones

Mayor

Attest:

Denise Meier Lueker

City Clerk