Minutes of Regular Meeting
May 5, 2009


Mayor Thomas F. Jones called the Regular Meeting to order on May 5 at 7:00 pm. The pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr., Pat Timmons, David Rovey, Robert Osterndorf, Gene Cailey and William Dees.

Mrs. Marchelle Kassebaum and the students of Russell School presented a Flag Proclamation which was signed by Mayor Jones.

Tony and Vicki Throne addressed the Council asking them to override the zoning board of appeals decision.

A motion was made by Timmons, seconded by Dees to approve the following items on the consent agenda. Minutes of the April 7, 2009 Regular Council Meeting, Minutes of the April 21,2009 Adjourned Council Meeting, the Streets and Drainage April report, the Fire and EMS report showing 2 fires, 98 ambulance calls and 15 other calls, the county ambulance report showing accounts receivable at the end of March 9, 2009 at $864,385.81, the City Ambulance report for March 31, 2009 showing revenue of $47,932.00, the city clerk's report for the month of April 2009 showing gross cash receipts of $1,033,562.93, net cash receipts (excluding fund transfer) $674,012.44. Net cash disbursements (excluding fund transfers and including payroll) $733,348.09, April Payrolls $347,756.30 and water revenue for April $84,061.70, the police department April report showing fines collected of $10,156.92, 130 citations issued to 91 individuals, $184.00 dog fines collected, $15.00 parking fines, 124 racial profiling entries and 86.5 hours worked by the Auxiliary. A motion to approve EMC Monthly report, a motion to direct the city clerk to transfer funds from the City Sales Tax to the City’s General Fund and to issue check. A motion to approve Resolution regarding salaries for non-bargaining employees of the City of Litchfield, A motion to approve an Ordinance Imposing Additional Sales Tax (1st Reading), a motion to approve a Public Water Supply Loan Program Ordinance Authorizing Loan Agreement of a Non-Home Rule Entity for L17-4051 Watermain Replacement Sargent Street (1st Reading). A motion to approve the purchase of a brush hog mower for a John Deer 510 series tractor from Timmerman Equipment via State bid for $3298.87. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Nay: None, Motion carried.

Old Business-Public Service Committee
A motion was made by Rovey, seconded by Cailey to approve the bids for the Motor Fuel Tax Program, contingent upon City Administrator approval. Motion carried

A motion was made by Ellinger seconded by Timmons to approve extending a waterline to residents on Sassafras Lane. This will come out of the 2010-2011 budget. Motion carried.

A motion was made by Ostendorf, seconded by Dees to deny a 1 1/2 foot setback from a side lot line to construct an accessory building (garage) located at 1220 North State Street. The motion was made by Cailey and seconded by Dees to amend the motion and send this zoning request back to the zoning board. No roll call was taken, motion carried.

A motion was made by Dees seconded by Cailey to approve the 2nd reading to approve an Ordinance imposing additional Sales Tax. Motion carried.

A motion was made by Ellinger, seconded by Timmons to approve the 2nd reading to approve Ordinance #3246 to approve a Public Water Supply Loan Program authorizing loan agreement of a Non-home Rule Entity for L17-4051 Water main Replacement Sergeant street.(Second Reading) Motion carried.

A motion was made by Dees seconded by Ellinger for the Chamber of Commerce to proceed with the Library Park Fountain Project.

New Business

A motion was made by Jarman seconded by Wise to approve the bid of $3,591.90 plus shipping from Lessman Pools in Hillsboro to purchase two diving boards for Milnot Beach. Motion carried.

Alderman Jarman made a motion to adjourn Sine Die, seconded by Alderman Rovey.

City Clerk Marilyn Hartke swore in the Mayor, Thomas Jones and the newly elected City Clerk, Denise Meier Lueker. Than in the capacity of notary for the city, Marilyn Hartke swore in the newly elected alderman:
Ward 1-Gary Wise
Ward 1-Marilyn Sisson
Ward 2-Harold Ellinger
Ward 3-Gary Law
Ward 3-Robert Ostendorf
Ward 4-Gene Cailey

Mayor Thomas Jones then called the new council back in session. A motion was made by Alderman Osterdorf, seconded by Pat Timmons to approve resolution 9-09 appointing Brad Hantla as the City Attorney and setting a salary. Motion carried.

Mayor Jones requested the following standing Committee Assignment, Boards Commons and committee appointments:
Appointment of City Treasurer-Denise Meier Lueker
Appointment of Collector of Sewer Revenue-Denise Meier Lueker

Standing Committee assignments:
Police, Fire and Ambulance-Gary Wise
Planning Commission, Zoning Board of Appeals and
Building Inspection-Marilyn Sisson
Administration-Harold Ellinger
Finance and Economic Development-Pat Timmons
Building and Grounds-Robert Ostendorf
Lake and Tourism-Gary Law
Streets and Drainage-Gene Cailey
Water and Sewer-Bill Dees
Economic Development Commission-Gary Wise, Pat Timmons, Bill Dees

Appointments of Boards and Committees
Zoning Board of Appeals-5 year appointment
Brian Hollo
Don Sneed
Police and Fire Commission-3 year appointment
Mark Watts
Police Pension-2 year appointment
Ben Schwab
Planning Commission-3 year appointment
Pam Voyles
Bob Sneed
Judy Dalhaus
Dave Hollo
Terry Plummer-2 year appointment, filling vacancy
Economic Development-4 year appointment
Frank Fleming
Kent Redfern
Ben Williams
Airport Authority-5 year appointment
Ted Elizondo
Tourism Advisory Committee-3 year appointment
Amy Glaser
Jim Wreath
Jennifer Baker
Lake Advisory Committee-3 year appointment
Mick Simmons
Rod Hall
Kurt Zenner
There being no further business a motion was made by Alderman Dees seconded by Alderman Ellinger to adjourn the meeting. Motion carried.

Approved,
Thomas F. Jones
Mayor

Attest:
Denise Meier Lueker
City Clerk