Minutes of the Regular Meeting
April 7, 2009

A public hearing was held in City Hall beginning at 6:30 P.M. Budget Officer Levi Suhrenbrock gave a brief overview of the proposed budget. After no questions from those attending the Public Hearing closed.

Mayor Thomas F. Jones called the Regular Meeting to order April 7, 2009 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr., Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.

A motion was made by Timmons seconded by Wise to approve the following items on the consent agenda: Minutes of the March 2, 2009 Oversight Meeting, Minutes of the March 5, 2009 Regular Meeting, the Streets and Drainage March report, the Lake March report, the Fire and EMS report showing 2 fires, 92 Ambulance calls and 15 other calls, the County Ambulance Report showing Accounts Receivable at the end of February of $876,052.01, the City Ambulance Report for March 31, 2009 showing Revenue of $48,986.90, Disbursements of $43,610.97 and an Operating Income of $5,375.93, the City Clerk's Report for the month of March 2009 showing Gross Cash Receipts of $2,054,992.36, Net Cash Receipts (excluding fund transfers) $1,491,543.67, Net Cash Disbursements (excluding fund transfers and including payroll) $758,908.33, March Payrolls $325,473.99 and Water Revenue for March $113,238.13, a motion to authorize the City Clerk to transfer $290,000.00 from Sales Tax to Corporate and $25,000.00 from Sales Tax to Economic Development, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,322,357.02, Crawford Murphy & Tilly Inc March report, EMC March report, a motion to approve a contract with Hurst-Roche Engineers Inc to do a conceptual design proposal relating to drainage problems west of Jefferson, north of Ferdon and south of Sallee Street for an amount not to exceed $9,900.00, a motion to approve the second reading of Ordinance No. 3240 Revising the Budget for the fiscal year ending April 30, 2009, a motion to approve the second reading of Ordinance No. 3241 Adopting the Annual Budget for the City of Litchfield for the Fiscal Year May 1, 2009 to April 30, 2010, a motion to approve an agreement with Crawford, Bunte & Brammeier for the City of Litchfield, Illinois American Recovery and Reinvestment Act Project No (to be determined) Roadway Resurfacing and Traffic Signal Modifications for North State Street from Illinois Route 16 to Ferdon Street Engineering Services Contract for $15,768.89, a motion to renew membership with the Montgomery County Economic Development Corporation for a one year period at a cost of $6,815.00 and to nominate Bill Dees as the City's representative, a motion to approve the recommendation and award of grant monies to Zion Lutheran Church Musical Ministry in the amount not to exceed $1,500.00 for "the Promise" to be held March 20-22 and March 27-29, 2009, a motion to approve the recommendation and award of grant monies not to exceed $467.20 for the Litchfield Summer Gifted Academy program to be held June 14-19, 2009, a motion to approve the recommendation and award of grant monies to Litchfield Airport Authority in an amount not to exceed $760.00 for the Route 66 Jets event to be held September 10-13, 2009, a motion to approve the bid of $6,250.00 from B&R Construction to install a new gas dock at Marina 1 and to remove the old one, a motion to approve the bid of $3,000.00 from WJ Scott to remove the dispenser, piping and reattach the piping and dispenser once the new dock is complete - Contractor is responsible for all State Fire Marshall permits, a motion to approve Resolution No 3-09 Authorizing the Mayor to Sign Loan Documents in Conjunction with the Design of the Membrane Filtration System, a motion to approve Resolution No 4-09 a Resolution of Intent regarding National Flood Insurance in conjunction with the Design of the Membrane Filtration System, a motion to approve bids from G S Robins the bulk powdered activated carbon, liquid alum, cationic and anionic polymers, hydrofluosilicic acid in totes and the potassium permanganate, approve bid from Mississippi Lime for liquid lime, approve bid from Brenntag for anhydrous ammonia and sodium bisulfite and approve bid from DPC Enterprises for chlorine gas, a motion to approve purchase of a Badger Orion Drive-by Starter Package with laptop, receiver, antenna, read center software, data viewer software, profiling with two days training, handheld computer and 70 Badger RTR encoders with Orion transmitters to retro-fit existing Badger meters for a total cost of $25,540.00, a motion to approve an additional payment of $2,671.03 to Siemens Water Technologies Corp for repair of the sludge press, and a motion to approve the first reading of an Ordinance Amending Zoning Ordinance No. 2831 to grant a special use permit to allow off street parking for a permitted non-dwelling in a residential zoned district for the property shown on the attached Exhibit A. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.

Old Business:

A motion was made by Jarman seconded by Wise to approve Resolution No 5-09 authorizing the Mayor as Authorized Representative for the loan program to sign documents with the IEPA for the Sargent Street Watermain Replacement and to authorize Crawford, Murphy & Tilley Inc to begin work on the loan application at a cost not to exceed $20,000.00. Motion carried.

A motion was made by Jarman seconded by Timmons to reject all bids received for the Downtown Streetscape Phase I, publish re-solicitation for bids with a deadline of April 16, 2009 at 10:00 AM and authorize award to lowest responsible bidder. Motion carried.

A motion was made by Jarman seconded by Wise to authorize the City Attorney to prepare an Ordinance for the placement of "No through trucks from Union to Ferdon except for local deliveries" sign on Adams Street to allow residential support trucks only. Motion carried.

A motion was made by Jarman seconded by Cailey to approve an amendment to CMT's agreement for the design and construction phase of the Membrane Filtration System to increase the capacity to 4MGD at a cost not to exceed $60,000.00. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None Motion carried.


A motion was made by Jarman seconded by Wise to approve Resolution No 6-09 for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code in the amount of $220,000.00 and to approve an engineering agreement with Crawford Murphy & Tilley Inc for a cost of $10,318.10. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman and Wise. Naye: None Motion carried.

A motion was made by Jarman seconded by Rovey to authorize Horner & Shifron to proceed with the design to extend the City sewer system along East Route 16 as stipulated in the March 27, 2009 Proposal to Provide Professional Services Related to Route 16 Facility Plan Amendment. Motion carried.

A motion was made by Jarman seconded by Ostendorf to approve the second reading of Ordinance No. 3242 Amending Zoning Ordinance No. 2831 to grant a zoning change from the current zoning of Single Family Residential (S-1) to Single Family Residential (S-2) with the stipulation that an occupancy permit be issued within 5 years from the passage of the zoning change and that no mobile home be placed on said parcels with a street address of 208 E Martin Street. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Jarman, Wise & Ellinger. Naye: None Abstain: Dees Motion carried.

A motion was made by Jarman seconded by Ostendorf to approve the second reading of Ordinance No. 3243 Amending Zoning Ordinance No. 2831 to grant a special use permit to allow the construction of a non-commercial club on parcels zoned Single Family Residential (S-2) with a street address of 208 East Martin. On roll call voting aye were Rovey, Ostendorf, Cailey, Jarman, Wise, Ellinger & Timmons. Naye: None Abstain: Dees Motion carried.

A motion was made by Jarman seconded by Rovey to approve the second reading of Ordinance No. 3244 Amending Zoning Ordinance No 2831 to grant a special use permit to allow off street parking for a permitted non-dwelling in a residential zoning district for the property shown on the attached Exhibit A. On roll call voting aye were Ostendorf, Cailey, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None Abstain: Dees Motion carried.

Mayor Jones announced that he had veto'd the motion from the previous meeting to extend a waterline to residents on Sassafras Lane. A motion was made by Jarman seconded by Ellinger to override the Mayor's veto. On roll call voting aye were none. Naye: Cailey, Dees, Jarman, Wise, Ellinger, Timmons, Rovey and Ostendorf. Motion failed.

A motion was made by Timmons seconded by Rovey to enter into Executive Session at 7:20 P.M. as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120 to address these certain and restricted items: The sale or purchase of securities, investments or investment contracts. On roll call voting aye were Dees, Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf and Cailey. Naye: None Motion carried.

A motion was made by Rovey seconded by Ellinger to go back onto Regular Session at 7:34 P.M. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None Motion carried.

A motion was made by Timmons seconded by Rovey to allow 1st National Bank to amend their banking agreement to pay an interest amount of 2% per month instead of 4% per month. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None Motion carried.

A motion was made by Rovey seconded by Ostendorf to adjourn until April 21, 2009 at 6:00 P.M. Motion carried.

Approved,
Thomas F. Jones
Attest: Mayor
Marilyn S Hartke
City Clerk