Minutes of the Regular Meeting

March 5, 2009



Mayor Thomas F. Jones called the Regular Meeting to order March 5, 2009 at 7:00 P.M. in the Lincoln Land Community College Auditorium. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



John O'Connor, Robert Erb and Mark Watts updated the Council on the needs of Schutt Manufacturing to remain in Litchfield.



Art Knippel representing Carlinville Entrepreneurship Center with Millikin University presented Steve and Rhonda Jurgena with Savutek an E-Center Challenge Grant of $5,000.00.



A motion was made by Timmons seconded by Cailey to approve the following items on the consent agenda: Minutes of the February 3, 2009 Regular Meeting, the January 29, 2009 Oversight Meeting, the Street and Drainage February 2009 Report, the Building Report for December 26, 2008 through February 20, 2009 showing 6 permits issued with an ICC Value of $1,210,417.20 and fees collected of $3,379.65, the Lake Department February Report, the Fire Department Report for January showing 7 fines and 125 other incidents, the City Clerks Report for the month of February 2009 showing Gross Cash Receipts $1,628,338.82, Net Cash Receipts (excluding fund transfers) $1,142,444.66, Net Cash Disbursements (excluding fund transfers & including payroll) $1,534,008.34, February Payrolls $318,121.74 and Water Revenue for February $107,090.05, a motion to authorize the Mayor and City Clerk to issue warrants totaling $2,019,902,50, a motion to authorize the City Clerk to transfer $300,000.00 from Sales Tax to Corporate, the County Ambulance Report showing Account Receivable at the end of January of $870,570.43, the City Ambulance Report for February showing Revenue of $60,998.95, Disbursement of $34,107.87 and an operating income of $26,891.08, Crawford Murphy & Tilly's monthly report, EMC monthly report, a motion to approve an Intergovernmental Agreement between the County of Montgomery and the City of Litchfield regarding the Walton Lake Dam/Road contingent upon approval of the project by FHWA, a motion to approve a local agency agreement for Jurisdictional Transfer of County Highway 13, Niemanville Trail from Montgomery County to the City of Litchfield, contingent upon approval of the project by FHWA, a motion to approve a street light request of an arm extension to be placed on an existing pole in the 600 block of North Montgomery for a cost of $1,204.00 $1,000.00 will come out of the 4th Ward Improvements with the remaining to come out of Street lighting #211-8920, a motion to approve a State of Illinois, Illinois Commerce Commission Stipulated Agreement #1390 Resolution for railroad improvements to be done at the BNSF Railway Crossing on Kirkham Street with an estimated cost to the City of $25,843.00 a motion to approve the use of $1,000.00 per ward of Ward Improvement Funds ($4,000.00) for the current fiscal year to assist with trash dumpsters for the April Spring Clean-Up Campaign, a motion to accept the final construction drawings and bid specifications for Phase I of the Downtown Streetscape from Lipe Architecture and to advertise notice for bids, a motion to authorize payment of $2,050.00 to Global Technical Systems Inc for repairs made to the High School Emergency Warning Siren , a motion to approve White's Addition Plat, a City minor subdivision, a motion to approve a payment up to $1,100.00 to the Park District for purchase of mulch to be spread around playground equipment at Madison Park with the total approximate cost of $3,300.00 to be split between the Park District, School District and the City, a motion to spend up to $40,000.00 with Midwest Meter to order additional radio meter equipment, and a motion to authorize the advertisement for bids of water treatment chemicals for the upcoming fiscal year. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



Old Business:



A motion was made by Ellinger seconded by Timmons to approve extending a waterline to residents on Sassafras Lane, contingent upon annexation and the homeowners agreement to pay half of the cost of the bill up to $8,000.00 for this extension. This will come out of the 2009-2010 budget. Motion carried.



There being no further business a motion was made by Dees seconded by Ellinger to adjourn at 7:52 P.M. Motion carried.



Approved, Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk