Minutes of the Regular Meeting

February 3, 2009



A public hearing was held on January 29, 2009 at 5:15 P.M. with the proper publications to hear public opinions on the exchange of property with Craig Harmon and Amber Harmon and the City of Litchfield.



Mayor Thomas F. Jones called the Regular Meeting to order February 3, 2009 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees.



Ray Kellenberger spoke to the Council requesting that they consider extending the City waterline to properties on Sassafras Lane. The families have agreed to annex and will reimburse the City ½ of the cost not to exceed $8,000.00 for their cost. The Council took no action at this time.



A motion was made by Rovey seconded by Cailey to approve the appointment of Chris Handshy as Arson Investigator for the City of Litchfield. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Motion carried.



A motion was made by Timmons seconded by Dees to approve the following items on the consent agenda: Minutes of the January 6, 2009 Regular Meeting, Minutes of the January 15, 2009 Adjourned Meeting, Minutes of the January 28, 2009 Special Meeting, the Street and Drainage January 2009 report, the Police Department January Report showing fines collected of $7,856.87, 198 citations issued to 135 individuals, $0.00 in dog fines, $15.00 in parking fines, 267 racial profiling entries and 94.45 hours worked by the Auxiliary, the County Ambulance report showing Accounts Receivable at the end of December of $844,065.41, the City Ambulance Report for January 2009 showing receipts of $26,564.88, disbursements of $102,094.95 and an operating loss of $75,530.07, the City Clerks Report for the month of January 2009 showing Gross Cash Receipts $2,239,001.51, Net Cash Receipts (excluding fund transfers) $1,357,582.46, Net Cash Disbursements (excluding fund transfers & including payroll) $1,595,347.39, January Payrolls $491,019.97 and Water Revenue for January $91,486.78, a motion to authorize the Mayor and City Clerk to issue warrants totaling $2,476,766.44, a motion to authorize the City Clerk to transfer $400,000.00 from Sales Tax to Corporate, CMT January Report, EMC January Report, a motion to authorize the 2nd reading of Ordinance No 3236 for the placement of two stop signs on north/southbound S. Van Buren at Water Street making the intersection a 4-way stop intersection, a motion to approve the 2nd reading of Ordinance No. 3237 declaring a 1961 Caterpillar Grader Model 12E, Serial Number 99E391 as surplus and to authorize this equipment to be sold via sealed bid, a motion to approve the 2nd reading of Ordinance No 3238 granting a special use permit to allow the construction of a 30' x 50' or smaller commercial display building in an Industrial Zoning District with the condition if the building is dismantled it must be replaced within 6 months upon approval from City Attorney, the Fire Department's December Report, a motion to authorize a $1,000.00 matching to the Shoal Creek Volunteers Inc, a motion to approve Resolution No 2-09 for the street closure of Old Illinois Route 66 on June 26th and 27th for the purpose of facilitating the 6th Annual Cruisin' Route 66 Classic Car Festival, a motion to approve hosting the St. Louis Drag Boat Association's (SLDBA) 3rd Annual Lake Lou Yaeger Midwestern National Drag Boat Races on August 28-30, 2009 and to authorize the City Clerk to issue a $15,000.00 payment to the SLDBA, and a motion to approve the purchase of a 10' x 12' storage shed from Martin Portable Building at a cost of $1,627.00 for the campground managers residence. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None. Motion carried.



Old Business:



A motion was made by Dees seconded by Timmons to accept the final construction drawings and bid specifications for Phase I of the Downtown Streetscape from Lipe Architecture. Motion carried.



A motion was made by Dees seconded by Cailey to approve an interim agreement between the Mt. Olive Ambulance Service Inc (MOAS) and the City of Litchfield, Illinois for the City of Litchfield Emergency Medical Service to provide emergency service in a geographical area defined within the agreement from the date of signature until on or about June 30, 2009. The area is roughly I55 and Mt. Olive. On roll call voting aye were Timmons, Cailey, Dees and Wise. Naye: Ellinger, Rovey, Ostendorf and Jarman. Mayor Jones broke the tie voting aye. Motion carried.



A motion was made by Dees seconded by Cailey to approve an agreement between the City of Litchfield and the County of Macoupin, State of Illinois for the City’s Emergency Medical Service to provide emergency medical and ambulance support in a geographical area defined within the agreement from July 1, 2009. On roll call voting aye were Cailey, Dees and Wise. Naye: Timmons, Rovey, Ostendorf, Jarman & Ellinger. Motion failed.



A motion was made by Dees seconded by Timmons to approve pay request #27 to Leander Construction in the amount of $40,235.05 for work on the new Water Treatment Plant. On roll call voting aye were Rovey, Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger and Timmons. Naye: None. Motion carried.



A motion was made by Dees seconded by Cailey to approve the second reading of Ordinance No 3239 authorizing the exchange of real estate between Craig Harmon and the City of Litchfield. On roll call voting aye were Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Motion carried.



New Business:



A motion was made by Jarman seconded by Wise to approve the changing of meeting dates for the March Finance Meeting and the March Regular Council Meeting to March 2, 2009 and March 5, 2009 respectively due to the Mayor and City Administrator being out of town. Motion carried.



A motion was made by Jarman seconded by Rovey to approve contracting with Lipe Architecture for construction drawings and oversight for the sidewalk addition on Monroe Street from Union Avenue to Kirkham to the downtown streetscape project at an estimated cost of $12,900.00 with $2,000.00 of that amount to be paid with Ward III Improvement Funds and to post bids along with the Phase I Streetscape. A motion was made by Timmons seconded by Dees to table until recalled. On roll call voting aye to table were Cailey, Dees, Wise and Timmons. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor Jones broke the tie voting aye to table. Motion carried.



A motion was made by Jarman seconded by Timmons to approve the purchase of two sets of bunker gear from Mac's Fire and Safety for $3,500.00. Motion carried.



There being no further business a motion was made by Rovey seconded by Ostendorf to adjourn at 7:40 P.M. Motion carried.



Approved, Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk