Minutes of the Regular Meeting
December 2, 2008

A Truth and Taxation Public Hearing was held November 25, 2008 at 5:15 P.M. David Levi Suhrenbrock conducted the hearing. He advised the Council that prior to publishing the notice for a public hearing the Library was a part of the City's Tax Levy and the amounts requested required a Public Hearing. Since posting the notice the Library became a Library District and is no longer a part of the City's Tax Levy. After removing the Library the amounts requested do not exceed 105% therefore a public hearing is not needed. The Public Hearing closed at 5:25 P.M.

Mayor Thomas F. Jones called the Regular Meeting to order December 2, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.

Henry Eilers thanked the Council for the City's help on the last control burn. Everything went very good.

A motion was made by Cailey seconded by Dees to approve the following items on the consent agenda: Minutes of the October 2, 2008 Oversight Meeting, Minutes of the November 4, 2008 Regular Meeting, the Water Plant November 2008 report showing 25,145,000 gallons treated with a daily average of 1,257,000 gallons, the Police Department's October Report showing fines collected of $11,250.32, 188 citations issued to 133 individuals, dog fines collected of $105.00, parking fines collected of $10.00, 146 racial profiling entries and 61.5 hours worked by the auxiliary, the Fire Department for October showing 17 alarms answered, the Lake Department's November report, the City Clerk's November report showing Gross Cash Receipts of $1,908,844.75, Net Cash Receipts (excluding fund transfers) $1,469,283.26, Net Cash Disbursements (excluding fund transfers and including payroll) $1,040,737.48, November Payrolls $322,212.16 and Water Revenue for November $102,371.58, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,480,298.97, the County Ambulance Report showing Accounts Receivable at the end of October of $773,511.88, the City Ambulance Report for November showing receipts of $110,489.06, Disbursements of $32,210.91 and an operating income of $78,278.15, CMT November Report, EMC November Report, a motion to approve the 2nd reading of Ordinance No 3230 ascertaining the total amount budgeted for all corporate purposes legally made and to be collected from the tax levy of the fiscal year, beginning on the first day of May 2008 ending on the 30th day of April 2009 and levying a tax for the same on all property subject to taxation within the City of Litchfield, Montgomery County, Illinois, as the same is assessed and equalized for state and county purposed for the current year, a motion to approve the first reading of an Ordinance amending the Montgomery County Enterprise Zone to expand the Enterprise Zone and add territory in East Fork Township for Hillsboro Energy LLC, a motion to approve amending the Montgomery County Enterprise Zone Intergovernmental Agreement to add territory in East Fork Township for Hillsboro Energy LLC, a motion to approve the Downtown Facade Grant application submitted by Pam Voyles owner of Headquarters Salon for the property located at 106 N. State Street for an amount not to exceed $1,300.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve the first reading of an Ordinance declaring the 2002 Ford Crown Victoria Police Car as surplus and to authorize the disposal of this vehicle via sealed bid, a motion to approve the first reading of an Ordinance declaring the 1971 International Fire Rescue Truck as surplus and to be disposed of by the City Administrator with the understanding that the transferee is to be responsible for invoice #90010 from Mac's Fire and Safety, and a motion to approve the purchase of a new vehicle for the Water Technician from Landmark Automotive Group for $24,801.00. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.

Old Business

A motion was made by Timmons seconded by Ellinger to renew property insurance with Scheller Insurance for $55,857.00 and Liability Insurance with Simpson Insurance for $229,959.00. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None. Motion carried.

A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance No 3231 amending the Montgomery County Enterprise Zone Ordinance to expand the Enterprise Zone and add territory in East Fork Township for Hillsboro Energy LLC. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman & Wise. Naye: None. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No 3232 declaring the 1971 International Fire Rescue Truck as surplus, and to be disposed of by the City Administrator with the understanding that the transferee is to be responsible for Invoice #90010 from Mac's Fire and Safety. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman, Wise and Ellinger. Naye: None. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve Pay Request #25 in the amount of $325,085.21 to Leander Construction Inc. for work on the new Water Treatment Plant. On roll call voting aye were Rovey, Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger & Timmons. Naye: None. Motion carried.

A motion was made by Timmons seconded by Rovey to approve an engineering service agreement with Crawford Murphy & Tilly Inc to proceed with Phase II of the new water plant to design the membrane filtration, EPA loan, bid document, construction oversight and demolition of the existing water plant not to exceed $360,798.00 subject to the City Attorney and City Administrator's approval. On roll call voting aye were Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No 3233 to repeal a portion of the duties of the Fire Chief of the City of Litchfield. On roll call voting aye were Cailey, Dees, Wise and Timmons. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor Jones voted aye to break the tie. Motion carried.

New Business:

A motion was made by Jarman seconded by Ellinger to approve the 2009 City of Litchfield, Illinios City Council meeting dates. Motion carried.

A motion was made by Jarman seconded by Wise to authorize the City Attorney to look into hiring an Attorney in Delaware to represent the City in the Verasun bankruptcy. Motion carried.

There being no further business a motion was made by Rovey seconded by Ellinger to adjourn at 7:25 P.M. Motion carried.

Approved, Thomas F. Jones
Mayor

Attest:

Marilyn S Hartke
City Clerk