Minutes of the Regular Meeting

January 6, 2009



Mayor Thomas F Jones called the Regular Meeting to order January 6, 2009 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



Four members of the Epsilon Sigma Alpha International & Omega Alpha Chapter #5494 shared with the Council a plaque and flag that they had received from Iraq in appreciation for their Hope for Heroes Program. This program sends used books to servicemen serving in Iraq.



A motion was made by Timmons seconded by Dees to approve the following items on the consent agenda: Minutes of the December 2, 2008 Regular Meeting, minutes of the October 30, 2008 Oversight Meeting, the Water Plant Report for December showing 34,606,000 gallons treated with a daily average of 1,505,000 gallons, the Street & Drainage December Report, the Fire Departments November Report, the Police Department November Report showing fines collected $10,765.72, 143 citations issued to 88 individuals, $90.00 in dog fines, $15.00 in parking fines, 121 racial profiling entries, 3 new code cases heard, 83 ordinance notices issued with 80 complied without a hearing and 64.5 hours worked by auxiliary, the Police Department December Report showing fines collected $9,356.55, 160 citations issued to 108 individuals, $45.00 in Dog Fines, 118 Racial Profiling entries and 27.5 hours, Litchfield Police K9 "Arie" incident and training summary records for 2008, the County Ambulance Report showing Accounts Receivable at the end of November of $782,920.73, the City Ambulance Report for December showing revenue of $85,170.38, disbursements of $29,895.63 and an operating income of $55,274.75, the City Clerk's Report for the month of December 2008 showing Gross Cash Receipts of $2,118,379.87, Net Cash Receipts (excluding fund transfers) $1,743,431.98, Net Cash Disbursements (excluding fund transfers and including payrolls) $1,371,646.50, December Payrolls $328,720.54 and Water Revenue for December $99,459.80, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,746,594.39, a motion to authorize the City Clerk to transfer $200,000.00 from Sales Tax to Corporate, CMT December Report, EMC December Report, Minutes of the November 25, 2008 Oversight Meeting, a motion to release Executive Session Minutes dated November 2, 2006, June 14, 2007, February 28, 2008, April 17, 2008, May 1, 2008, May 6, 2008, May 29, 2008, June 3, 2008, and October 7, 2008 and to allow the City Clerk to destroy all tapes of Executive Sessions prior to June 2007 of released minutes, a motion to approve the expenditure for postage in marketing of the 133rd Illinois State Trapshoot up to $1,000.00, a motion to approve the expenditures associated with the 6th Annual Cruisin Route 66 Classic Car Show not to exceed $15,000.00, a motion to approve the AM Pyrotechnics Atlanta Pyrotechnics 4th of July fireworks proposal of $10,000.00, a motion to approve the finance for the purchase of a two-ton dump truck via the state bid process, from Litchfield National Bank for $30,108.91 annually over three years beginning with the first payment due a year after the loan agreement is signed. This vehicle will be purchased from Prairie International of Springfield, a motion to approve the first reading of an Ordinance declaring a 1961 Caterpillar Grader Model 12E, Serial Number 99E391 as surplus, and to authorize this equipment to be sold via sealed bid, a motion to approve amendment number 4 to the EMC agreement for contract operations of the City of Litchfield Wastewater Treatment Facility, a motion to approve the second reading of Ordinance No. 3234 repealing Ordinance No 3159 calling for stop signs on Skyview Drive, and a motion to approve the second reading of Ordinance No 3235 declaring a 2002 Ford Crown Victoria Police Car as Surplus and to authorize the disposal of this vehicle via sealed bid. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



Old Business:



A motion was made by Timmons seconded by Cailey to allow the City Administrator to enter into negotiations with the Mt. Olive Ambulance District for outsourcing Litchfield Fire/EMS Department to service their ambulance district. On roll call voting aye were Jarman, Wise, Timmons, Rovey, Cailey and Dees. Naye: Ellinger and Ostendorf. Motion carried.



A motion was made by Timmons seconded by Rovey to direct the Mayor to sign the Agreement between the Montgomery County Board, the County Ambulance Service and the City of Litchfield. Motion carried.



A motion was made by Timmons seconded by Cailey to authorize the City Administrator to explore methods to augment the Montgomery County Ambulance Billing and Collecting Service. Motion carried.



A motion was made by Timmons seconded by Cailey to authorize Ponder Equipment to repair the 1974 Seagrave Pumper for $8,570.00. A motion was made by Timmons seconded by Rovey to table until the January 15, 2008 adjourned meeting to allow time to search for a used truck. Motion carried.



A motion was made by Timmons seconded by Dees to approve the first reading of an Ordinance granting a special use permit to allow the construction of a 30' X 50' smaller commercial display building in an Industrial Zoned District with the condition if the building is dismantled it must be replaced within 6 months. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None. Motion carried.



A motion was made by Timmons seconded by Wise to approve pay request #26 in the amount of $135,730.72 to Leander Construction for work completed on the new water treatment plant. On roll call voting aye Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman & Wise. Naye: None. Abstain: Ellinger. Motion carried.



New Business:



A motion was made by Jarman seconded by Wise to approve a contract with Crawford, Murphy & Tilly Inc. to perform a water rate study of the rates charged by the City to satellite water supply customers on a time and expense basis for a cost not to exceed $4,200.00 and to report back to the Council within 90 days. Motion carried.



A motion was made by Jarman seconded by Timmons to approve a contract for Crawford, Murphy & Tilly Inc. to perform final design to repair and upgrade Walton Lake Dam and road in accordance with IDNR requirements for a cost not to exceed $135,000.00. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Jarman, Wise and Ellinger. Naye: Dees. Motion carried.



A motion was made by Jarman seconded by Wise to approve purchase of $4,740.00 without shipping cost to Mid American Technology for a new Water Pipe locator used to locate water lines for repair and for JULIE locates. Motion carried.



A motion was made by Jarman seconded by Ellinger to approve the first reading of an Ordinance authorizing the land swap between Craig Harmon and the City of Litchfield. On roll call voting aye were Rovey, Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger and Timmons. Naye: None. Motion carried.



A motion was made by Rovey seconded by Ostendorf to adjourn at 8:40 P.M. until January 15, 2009 at 6:00 P.M. Motion carried.



Approved,

Thomas F. Jones

Mayor



Attest:



Marilyn S Hartke

City Clerk