Minutes of the Regular Meeting

October 7, 2008



Mayor Thomas F. Jones called the Regular Meeting to order October 7, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



Mayor Jones recognized Rollen Jones and Robert Erb with Schutt Mfg. Co. for attending the meeting.



A motion was made by Timmons seconded by Rovey to approve the following items on the consent agenda: Minutes of the August 28, 2008 Oversight Meeting, Minutes of the September 2, 2008 Regular Meeting, the Police Department Report for September showing fines collected of $9,192.69, 185 citations issued to 107 individuals, $60.00 in dog fines collected, $30.00 in parking fines, 136 racial profiling entries and 39 hours worked by the auxiliary, the Building Report for August & September showing 16 permits issued with an ICC value of $213,048.80 and fees collected of $1,024.11, the Fire Department Report for August 2008 showing 2 fires and 17 other calls, the Streets & Drainage September 2008 Report, the Water Plant September Report showing 29,530,000 gallons treated with a daily average of 1,181,000 gallons, the City Ambulance Report for September showing receipts of $48,161.36, disbursements of $32,803.65 and an operating income of $15,357.71, the County Ambulance Reports showing Accounts Receivables at the end of August at $796,757.94, the City Clerk's September 2008 Report showing Gross Cash Receipts $2,168,890.54, Net Cash Receipts (excluding fund transfers) $1,697,681.49, Net Cash Disbursements (excluding fund transfers & including payroll) $1,113,383.73, September Payroll $333,069.29 and Water Revenue for September $136,166.96, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,584,592.78, a motion to authorize the City Clerk to transfer an additional $100,000.00 from Sales Tax to Corporate, a motion to authorize the City Clerk to issue a check later this month to pay the real estate taxes, a motion to approve the first reading of an ordinance raising the gas allowance for the Mayor from $100.00 per month to $200.00 per month effective after the election next year, CMT September Report, EMC September Report, a motion to approve the first reading of an ordinance raising the salary of Aldermen from $250.00 per month to $350.00 per month effective after the election next year, a motion to approve the Downtown Facade Grant application submitted by Cindi Keeton, for property located at 201 North State Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve the Downtown Facade Grant application submitted by Cindi Keeton for the property located at 106 West Edwards Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve the Downtown Facade Grant application submitted by Shirley Andrews, Wallpaper for Less, for the property located at 226 North State Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve the Downtown Facade Grant application submitted by Gary Currie, Loft & Home, for the properties located at 220 and 222 North State Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve the Downtown Facade Grant application submitted by E.D. Investments Inc, owner Steve Dougherty, for the property located at 304 North State Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used and work completed, a motion to approve services from Crawford, Murphy & Tilly Inc, for the development of a Conceptual Access Plan in an amount not to exceed $3,000.00, a motion to approve services from Crawford, Murphy & Tilly Inc, for the completion of a Traffic Impact Study in an amount not to exceed $13,000.00, a motion to approve the purchase of three (3) complete radar systems from Decatur Electronics for the combined total price of $2,532.00 for the Police Department, a motion to approve hiring one temporary worker, at minimum wage, for the 6th Annual Festival of Trees to be held November 20-23, 2008 at LLCC, a motion to approve pay request #23 in the amount of $415,560.64 to Leander Construction for work on the new water treatment plant, a motion to approve payment of $3,951.50 to Illinois Electric Works to repair one of the submersible return activated sludge pumps at the Wastewater Treatment Facility, a motion to approve payment of $8,812.50 to Illinois Electric Works to replace two gear boxes at the Wastewater Treatment Facility, and a motion to approve the purchase of three explosion proof heaters for a total of $8,965.80 from A & D Electric for the Wastewater Treatment Plant. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey & Dees. Naye: None. Motion carried.



Old Business - Public Service Committee



A motion was made by Timmons seconded by Cailey to approve finalizing the Memo of Understanding between the City of Litchfield and the Litchfield Carnegie Public Library. On roll call voting aye were Jarman, Wise, Timmons, Cailey & Dees. Naye: Ellinger, Rovey and Ostendorf. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No 3224 regulating homeowner installed outside wood fired boilers and requiring the owner to obtain a permit through the Building Department. A motion was made by Ellinger seconded by Timmons to amend the Ordinance as previously discussed: rule A-50 feet, rule B-14 feet from ground level, remove Rule E and in Rule F remove of new installation. On roll call for the amendments voting aye were Ellinger, Rovey, Ostendorf and Jarman. Naye: Wise, Timmons, Cailey and Dees. The Mayor voted naye and amendment failed. On roll call voting aye for the motion as presented Timmons, Ostendorf, Cailey, Dees and Wise. Naye: Ellinger, Rovey and Jarman. Motion carried.



A motion was made by Timmons seconded by Cailey to authorize the purchase of a 13 or 14 cubic feet per minute, 6,000 pound per square inch, four-stage compressor, air cooled compressor, exercising the DOT cylinder option from Tower Fire Apparatus for $35,985.00. This includes the compressor and two bottles as specified with an additional 2 DOT bottles. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees and Wise. Naye: Jarman and Ellinger. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the first reading of an ordinance declaring the air compressor and 8 storage bottles as surplus. On roll call voting aye were Rovey, Ostendorf, Cailey, Dees, Wise and Timmons. Naye: Jarman & Ellinger. Motion carried.



A motion was made by Timmons seconded by Ostendorf to rescind the Ordinance placing a stop sign on northbound Skyview Drive, at Alpine/ITW Components and to receive written agreements from Alpine and Pittsburgh Pipe granting enforcement authority to the Litchfield Police Departments for stop signs placed on each individual's property. On roll call voting aye were Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Motion carried.



A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance No. 3225 increasing the gas allowance for the Mayor from $100.00 per month to $200.00 per month effective with the Mayor who shall take office on May 1, 2009. On roll call voting aye were Cailey, Dees, Wise, Timmons and Ostendorf. Naye: Jarman, Ellinger & Rovey. Motion carried.



A motion was made by Timmons seconded by Ostendorf to approve the second reading of an Ordinance raising the salary of newly elected Aldermen from $250.00 per month to $350.00 per month. On roll call voting aye were Timmons and Ostendorf. Naye: Dees, Jarman, Wise, Ellinger, Rovey and Cailey. Motion failed.



Old Business - Public Works Committee



A motion was made by Dees seconded by Wise to approve sandbagging, visqueen sheething and siphoning Walton Park Lake down four feet to stabilize the dam erosion through a time and material contract. Motion carried.



A motion was made by Dees seconded by Wise to authorize staff to hire a firm to install the new FEMA trailer at the Campground Manager's residence not to exceed $4,000.00. Motion carried.



A motion was made by Dees seconded by Wise to declare the Campground Manager's residence a surplus. Motion carried.



Mayor Jones announced his appointment of two new committees Sewer & Drainage Committee: Mayor, Alderman over Streets & Drainage, Alderman over Water & Sewer, City Administrator, Street Superintendent and Building Inspector, the Walton Lake Committee: Mayor, Alderman over Lake, Alderman over Building and Grounds, Alderman over Streets and Drainage, City Administrator, Park District President, Water Plant Superintendent and Street Superintendent.



A motion was made by Rovey seconded by Ellinger to go into Executive Session at 7:28 P.M. as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items: a. The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body and b. The purchase or lease of real property for the use of the public body for the purpose of discussing whether a particular parcel should be acquired. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey & Dees. Naye: None. Motion carried.



A motion was made by Rovey seconded by Cailey to go back into Regular Session at 9:28 P.M. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees & Jarman. Naye: None. Motion carried.



There being no further business a motion was made by Rovey seconded by Timmons to adjourn at 9:29 P.M. Motion carried.



Approved, Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk