Minutes of the Regular Meeting

November 4, 2008



Mayor Thomas F. Jones called the Regular Meeting to order November 4, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



A motion was made by Timmons seconded by Dees to approve the following items on the consent agenda: Minutes of the October 7, 2008 Regular Meeting, Minutes of the October 23, 2008 Special Meeting, the Water Plant Report for October showing 34,049,000 gallons treated with a daily average of 1,419,000 gallons, the Street and Drainage Report for October, the Fire Department September Report, the Lake Department October Report, the City Clerk's Report for the month of October 2008 showing Gross Cash Receipts $1,750,951.21, Net Cash Receipts (excluding fund transfer) $1,403,315.52, Net Cash Disbursements (excluding fund transfers & including payroll) $1,309,825.20, October Payrolls $313,794.77 and Water Revenue for October $113,501.35, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,657,460.89, the County Ambulance reports showing Accounts Receivable at the end of September at $760,487.11, the City Ambulance Report for the month of October showing receipts of $126,619.44, disbursements of $30,672.73 and an operating income of $95,946.71, EMC October Report, Crawford, Murphy & Tilly October Report, a motion to approve the 2nd reading of Ordinance No. 3226 declaring the air compressor and 8 storage bottles as surplus, a motion to approve the first reading of an Ordinance ascertaining the total amount budgeted for all corporate purposes legally made and to be collected from the tax levy of the fiscal year, beginning on the first day of May 2008 ending on the 30th day of April 2009 and levying a tax for the same on all property subject to taxation within the City of Litchfield, Montgomery County, Illinois, as the same is assessed and equalized for state and county purposes for the current year, a motion to approve the first reading of an Ordinance granting a zoning change from the current zoning of (S-1) Single Family Residence to (MF) Multiple Family Residence with the condition that an occupancy permit be issued within five years from the passage of the zoning changes and that no mobile home be placed on property with a legal description of the North (180) one hundred eighty feet of Lot (1) One, all of Lot (2) Two, all of Lot (3) Three, and all of Lot (4) Four, Block (9) Nine Burrs Addition situated in the City of Litchfield, Montgomery County, Illinois, a motion to approve the purchase of Largemouth Bass at a cost of $1.45 per fish totaling $2,750.00 from Mount Bluff Fish Farm, a motion to approve the purchase of a 20' x 20' carport at a cost of $1,995.00 from Nail's Power Equipment for the Lake Superintendent's Home and to authorize the City Clerk to cut two checks for the same, the first for $199.50 for a deposit, and $1,795.50 upon the completion of the installation, a motion to approve pay request #24 in the amount of $376,304.15 to Leander Construction Inc. for work on the new Water Treatment Plant, a motion to allow a service technician to evaluate the belt press and controls at the Wastewater Treatment Plant for a price of $2,780.00 and to make necessary minor repairs as approved by the City Administrator, and to allow a service technician to repair the braking system on the automatic bar screen at the Wastewater Treatment Plant for an estimated cost of $3,083.10 plus applicable travel and lodging expenses. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



Old Business - Public Service Committee



A motion was made by Timmons seconded by Rovey to approve placing a street light on an existing pole in the 800 block of East Martin. On roll call voting aye were Wise, Timmons, Cailey and Dees. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor broke the tie voting naye. Motion failed.



A motion was made by Timmons seconded by Dees to approve a Memorandum of Understanding between the City of Litchfield and the Litchfield Carnegie Public Library Board. On roll call voting aye were Timmons, Cailey, Dees and Wise. Naye: Ellinger, Rovey, Ostendorf and Jarman. Mayor voted aye to break the tie. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance approving the conversion of the Litchfield Public Library to a Public Library District. On roll call voting aye were Timmons, Cailey, Dees and Wise. Naye: Rovey, Ostendorf, Jarman and Ellinger. Mayor Jones voted aye to break the tie. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No 3227 approving the conversion of the Litchfield Public Library to a Public Library District. On roll call voting aye were Cailey, Dees, Wise and Timmons. Naye: Rovey, Ostendorf, Jarman & Ellinger. Mayor Jones voted aye to break the tie. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance repealing item number 4 of Section Number 34.035 in the Code of Ordinance Book. On roll call voting aye were Cailey, Dees, Wise and Timmons. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor Jones voted aye to break the tie. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the purchase of new cabinets from Custom Counter Tops for $2,695.82 for the kitchen at the main fire station. Motion carried.



A motion was made by Timmons seconded by Cailey to approve entering into an agreement with Lincoln Land Community College for Paramedic Training. Motion carried.



A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance No 3228 granting a zoning change from the current zoning of (S-1) Single Family Residence to (MF) Multiple Family Residence with the condition that an occupancy permit be issued within five years from the passage of the zoning changes and that no mobile home be placed on property with a legal description of the North (180) one hundred eighty feet of Lot (1) One, all of Lot (2) Two, all of Lot (3) Three and all of Lot (4) Four, Block (9) Nine Burrs Addition situated in the City of Litchfield, Montgomery County, Illinois. Ostendorf requested that the motion be tabled until the December meeting but his motion did not get a second. On roll call voting aye were Cailey, Dees, Wise, Ellinger, Timmons and Rovey. Naye: Jarman and Ostendorf. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No 3229 revising the current Ordinance to allow for not only electronic posting of the bid specifications but also electronic posting on the internet. On roll call voting aye were Dees, Wise, Timmons and Cailey. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor Jones voted aye to break the tie. Motion carried.



Old Business - Public Works Committee



A motion was made by Ostendorf seconded by Dees to authorize CMT to move forward with plans and permitting process with the Illinois Department of Natural Resources for the Walton Lake Dam repairs not to exceed $25,000.00. Motion carried.



A motion was made by Ostendorf seconded by Jarman to authorize CMT to look into an emergency basis repair of the Walton Lake Dam on a time and material job with a cost not to exceed $90,000.00. Motion carried.



A motion was made by Jarman seconded by Wise to approve repairs of the Carnegie Library Building lower North roof at a cost of $3,980.00. Motion carried.



A motion was made by Jarman seconded by Dees to authorize CMT to do design work for the repairs to the west face of Litchfield Lake Dam to be built on a time and material basis with CMT’s cost not to exceed $16,000.00. Motion carried with Dees voting naye.



Alderman Cailey asked the City to please draw the lake down in the winter to save the docks but the Mayor said no.



New Business - Public Services Committee



A motion was made by Timmons seconded by Dees to authorize the Economic Development Director and the Economic Development Commission Loan Review Committee to sign a Confidentiality Agreement regarding Schutt Project. Motion carried.



There being no further business a motion was made by Rovey seconded by Timmons to adjourn at 8:04 P.M. Motion carried.



Approved,

Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk