Minutes of the Regular Meeting
September 2, 2008

Mayor Thomas F. Jones called the Regular Meeting to order September 2, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.

R.M. Patton with RM Patton CPA presented the Council with the annual audit for the fiscal year ending April 30, 2008.

Mayor Jones recognized Police Chief BJ Wilkinson for being nominated for the Justice Benjamin K. Miller Recognition Award.

Scott Kieffer with Kieffer's Alternative Heat spoke to the Council concerning the Council's possible action on outside wood fired burners.

Brian Hollo the owner of an outside wood fired burner also spoke to the Council concerning the Council's possible action on outside wood fired burners. He showed the Council pictures of his wood burner.

A motion was made by Timmons seconded by Rovey to approve the following items on the consent agenda: Minutes of the August 5, 2008 Regular Meeting, Minutes of the July 31, 2008 Oversight Meeting, the August 2008 Ordinance Violations, the Street and Drainage August Report, the Water Plant August Report showing 33,153,000 gallons treated with a daily average of 1,579,000 gallons, the Fire Department August Report showing 3 structure fires in July, 5 other fires in July and 16 other incidents, the Lake Department August Report, the Police Department Report for August showing $9,792.63 in Fines collected, 168 citations issued to 118 individuals, $30.00 in dog fines paid, $30.00 in parking fines paid, 148 racial profiling entries and 91 hours worked by the auxiliary, the County Ambulance Report showing accounts receivable at the end of July of $788,310.75, the City Ambulance Report for August showing Cash Receipts of $40,232.94, Cash Disbursements of $42,760.82 and an Operating loss of $2,527.88, the City Clerk's Report for the month of August 2008 showing Gross Cash Receipts of $1,487,672.47, Net Cash Receipts (excluding fund transfers) of $1,037,860.25, Net Cash Disbursements (excluding fund transfers & including payroll) $1,430,386.85, August Payrolls $482,725.91, and Water Revenue for August $110,202.74, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,880,199.07, a motion to authorize the City Clerk to transfer an additional $100,000.00 from Sales tax to Corporate General, CMT August Report, EMC August Report, a motion to approve the second reading of Ordinance No 3223 "The Subdivision Ordinance", a motion to accept the MFT Audit Report Number 72 covering the receipt and disbursement of Motor Fuel Tax funds by the City of Litchfield for the period beginning January 1, 2007 and ending December 31, 2007, a motion to approve the purchase and installation of a multi-trode level sensing probe for the Crestwood Lift Station from Vandevanter Engineering for $3,350.00, a motion to approve the purchase of lockers for the new Street Facility from School Outfitters for $3,146.00, a motion to approve pay request #22 in the amount of $384,032.88 to Leander Construction for work completed on the Water Treatment Plant, and a motion to approve the first reading of an Ordinance revising the current Ordinance to allow for not only electronic posting of the bid specifications but also electronic posting on the internet. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.

Old Business - Public Service Committee

A motion was made by Timmons seconded by Cailey to approve the City of Litchfield Pool Fill Policy as follows: Owners may fill the pool using a garden hose or hire a private water carrier. Calls may be made to get a meter reading so sewer fees are not included on the home water bill. If the meter reading option is chosen, owners must have a meter that is accessible for reading and the period of filling must be no longer than 72 hours and not include a weekend. If the meter is not accessible for reading, no sewer billing grace will be given. The owner must call 324-2022 for a meter reading before and after the pool fill. Motion carried.

A motion was made by Timmons seconded by Cailey to approve a motion to proceed with city owned lighting for the Downtown Street Lighting Redevelopment Plan. Motion carried.

A motion was made by Timmons seconded by Cailey to authorize the advertisement for separate sealed bids to purchase a breathing air compressor system. On roll call voting aye were Wise, Timmons, Ostendorf, Cailey and Dees. Naye: Ellinger, Rovey and Jarman. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance, going with either Plan 1 to prohibit Outside Wood Fired Boiler or Plan 2 to allow Outside Wood Fired Boilers with certain restrictions. On roll call voting aye for Plan 1 were Cailey and Dees. Naye: Ellinger, Timmons, Rovey, Ostendorf, Jarman and Wise. Motion failed.
On roll call voting aye for Plan 2 were Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman and Wise. Naye: Ellinger. Motion carried.

Old Business - Public Works Committee

A motion was made by Jarman seconded by Rovey to approve the bid of $11,000.00 for the Sal’s mortar-less brick project to CF&I Construction of Mt. Olive, Il to remove the tile façade on the south side of the Sal's building and replace with mortar-less brick. Motion carried with Ostendorf and Ellinger voting naye.

New Business - Public Works

A motion was made by Jarman seconded by Wise to approve the Audit for the fiscal year ending April 30, 1008. Motion carried.

Mayor Jones announced that beginning with the meetings in October 2008 both Public Works and Public Service Committees will meet and vote together on all future Finance Committee Meetings.

There being no further business a motion was made by Timmons seconded by Cailey to adjourn at 7:35 P.M. Motion carried.

Approved,
Thomas F. Jones
Mayor

Attest:
Marilyn S Hartke
City Clerk