Minutes of the Regular Meeting

June 3, 2008



Mayor Thomas F. Jones called the Regular Meeting to order June 3, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Police Chief BJ Wilkinson recognized Dan Lamb, Thomas Titsworth and David Howard for extraordinary actions to benefit the City of Litchfield and the Litchfield Police Department.



Present on roll call were Sylvester Jarman, Gary Wise, David Rovey, Robert Ostendorf and William Dees. Absent: Harold Ellinger Jr, Pat Timmons and Gene Cailey.



A motion was made by Rovey seconded by Ostendorf to approve the following items on the consent agenda: Minutes of the May 6, 2008 Regular Meeting, the Building Inspector's May report showing 34 permits issued with an ICC Value of $740,518.60 and fees collected of $2,937.67, the Police Dept May Report showing fines collected of $12,022.14, 252 citations issued to 213 individuals, $90.00 in dog fines collected, $75.00 in parking fines collected, 117 racial profiling, 7 code cases heard, 70 ordinance notices issued with 63 complied without a hearing and 85.5 hours worked by the Auxiliary, the Water Plant May Report showing 33,195,000 gallons treated with a daily average of 1,509,000 gallons, the Streets and Drainage May Report, the Fire Dept May Report showing 2 fires and 17 incident calls, EMC monthly report, CMT monthly report, the City Clerk Report for the month of May 2008 showing Gross Cash Receipts $1,526,162.04, Net Cash Receipts (excluding fund transfers) $1,011,246.13, Net Cash Disbursements (excluding fund transfers & including payroll) $1,365,043.61, May Payrolls $310,732.04 and Water Revenue for May $90,513.90, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,879,959.52, the City Ambulance Report for May showing receipts of $16,481.09, disbursements of $30,229.98 and an operating loss of $13,748.89, the County Ambulance Report showing Accounts Receivable at the end of April of $662,464.67, a motion to approve the second reading of Ordinance No. 3220 adopting the Prevailing Wage for Montgomery County, a motion to approve Resolution No. 6-08 Regarding Salaries for Non-Bargaining Employees of the City of Litchfield, a motion to release Executive Session Minutes dated March 6, 2007 and December 27, 2007 and to allow the City Clerk to destroy all tapes of Executive Sessions prior to January 2007 of released minutes, a motion to approve the Downtown Façade Grant application submitted by Phoenix L.P. owner Bill Bailey for the property located at 415 N. State for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of types of materials and colors used, a motion to approve the Downtown Façade Grant application submitted by Phoenix, LP, owner Bill Bailey for the property located at 419 North State Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of types of materials and colors used, a motion to approve the Downtown Façade Grant application submitted by E.D. Investments Inc, owner Steve Dougherty for the property located at 107 E Ryder Street for an amount not to exceed $2,500.00 contingent upon the Building Department granting final approval of materials used, a motion to approve the Downtown Façade Grant application submitted by ED Investments, Inc, owner Steve Dougherty for the property located at 302 North State Street for an amount not to exceed $1,877.44 contingent upon the Building Department granting final approval of materials used, a motion to modify the existing agreement for an operational audit by Paul Osborne of Pritchard Osborne to review progress in establishing electronic billing and reporting by the Montgomery County Emergency Management System Billing Agency for an amount not to exceed $2,000.00, a motion to accept the bid from VH Builders for $82,800.00 to complete the Street Facility build-out and to award the contract, and a motion to spend up to $3,860.00 with D&M Electric to replace the electrical cable to the east destratifier at Lake Lou Yaeger across from the dam. On roll call voting aye were Sylvester Jarman, Gary Wise, David Rovey, Robert Ostendorf and William Dees. Naye: None. Absent: Harold Ellinger Jr, Pat Timmons and Gene Cailey. Motion carried.



New Business - Public Works Committee:

A motion was made by Jarman seconded by Wise to approve and direct the Mayor to sign the Water Purchase Agreement between the City of Litchfield and ADENA Resources LLC a Delaware Limited Liability Company. On roll call voting aye were Wise, Rovey, Ostendorf, Dees and Jarman. Naye: None. Absent: Ellinger, Timmons and Cailey. Motion carried. Joe Faranelli with Adena Resources LLC presented the City with a check for $50,000.00 upon the signing of the Water Agreement.



A motion was made by Rovey seconded by Jarman that we allow Art LeVoy Street Superintendent to advertise for bids for the cleaning of the South Side Ditch for an amount not to exceed $20,000.00. On roll call voting aye were Rovey, Ostendorf, Dees, Jarman and Wise. Naye: None. Absent: Ellinger, Timmons and Cailey. Motion carried.



New Business – Public Service Committee:

A motion was made by Dees seconded by Wise to approve the purchase of a Stryker Power Pro Ambulance Cot from Stryker Sales Corporation for an amount not to exceed $13,000.00. On roll call voting aye were Rovey, Ostendorf, Dees and Wise. Naye: Jarman. Absent: Timmons, Cailey and Ellinger. Motion carried.



A motion was made by Dees seconded by Wise to approve the purchase of an Outdoor Warning Siren to be placed near the Westside Fire Station from Global Technical Systems for an amount of $17,108.00. This is a turn key installation. On roll call voting aye were Rovey, Ostendorf, Dees and Wise. Naye: Jarman. Absent: Cailey, Ellinger and Timmons. Motion carried.



A motion was made by Rovey seconded by Ostendorf to go into Executive Session at 8:15 P.M. as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinios Compiled Statutes, Section 120, to address these certain and restricted items: Litigation. On roll call voting aye were Ostendorf, Dees, Jarman, Wise and Rovey. Naye: None. Absent: Cailey, Ellinger and Timmons. Motion carried.



A motion was made by Rovey seconded by Ostendorf to go back into Regular Session at 8:50 P.M.. On roll call voting aye were Dees, Jarman, Wise, Rovey and Ostendorf. Naye: None. Absent: Cailey, Ellinger and Timmons. Motion carried.



A motion was made by Rovey seconded by Ostendorf to approve Pay Request #19 in the amount of $359,846.80 to Leander Construction Inc. for work on the new Water Treatment Plant. On roll call voting aye were Dees, Jarman, Wise, Rovey and Ostendorf. Naye: None. Absent: Ellinger, Timmons and Cailey. Motion carried.



There being no further business a motion was made by Rovey seconded by Ostendorf to adjourn at 8:53 P.M. Motion carried.



Approved,

Thomas F. Jones

Mayor





Attest:

Marilyn S Hartke

City Clerk