Mayor Thomas F. Jones called the Regular Meeting to order August 5, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



Robbin Huffman with Alpine Mfg. asked the aldermen to please replace Rachel Rowland so the Westside Fire Station can continue to be manned full time.



A motion was made by Timmons seconded by Cailey to approve the following items on the consent agenda: Minutes of the July 1, 2008 Regular Meeting, the Street and Drainage Report for July 2008, the Water Plant Report for July 2008 showing 22,080,000 gallons treated with a daily average of 920,000 gallons, the Fire Department July Report, Ordinance Officer July Report, Lake Department July Report, the Police Department July Report showing fines collected of $10,172.57, 152 citations issued to 118 individuals, $135.00 in dog fines paid, $45.00 in parking fines paid, 117 racial profiling entries and 84.25 hours worked by the auxiliary, the County Ambulance report showing Accounts Receivable the end of June at $742,199.06, the City Ambulance Report for July 2008 showing receipts of $10,392.49, expenditures of $50,198.58 and an Operating loss of $39,806.09, the City Clerk's Report for the month of July 2008 showing Gross Cash Receipts of $1,018,981.04, Net Cash Receipts (excluding fund transfer) $677,957.65, Net Cash Disbursements (excluding fund transfers & including payroll) $976,041.80, July Payrolls $342,180.82, and Water Revenue for July $114,936.57, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,317,065.19, EMC July Report, CMT July Report, a motion to approve the first reading of an Ordinance adopting the Subdivision Regulations, a motion to approve the Downtown Façade Grant application submitted by Mariann Shelton for the property located at 222 E Ryder for an amount not to exceed $2,200.00, a motion to approve the Downtown Façade Grant applications submitted by Marty Kimbro, owner, for the properties located at 215, 217 and 307 N. State Street for an amount not to exceed $1,202.50 contingent upon the Building Department granting final approval, a motion to approve the first reading of an Ordinance prohibiting the use of ground water as a potable water supply by the installation or use of potable water supply wells or by any other method and requiring connection to City water, a motion to approve the recommendation and award of grant monies to White Buffalo Powwow in the amount not to exceed $690.00 for their White Buffalo 1st Annual Veterans Powwow, a motion to approve the purchase with trade-in of a new replacement backhoe from Luby Equipment Inc for the bid price of $61,178.72, a motion to approve pay request #21 in the amount of $587,528.74 to Leander Construction, Inc. for work on the new Water Treatment Plant, a motion to authorize EMC to have two gear boxes repaired by Illinois Electric Works for $2,270.00 and a motion to authorize EMC to have the flow meter repaired and the transducer replaced by RE Pedrotti Company for $1,258.00. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



Old Business - Public Service Committee



A motion was made by Timmons seconded by Cailey to authorize the swapping of 3 American La France nozzles, 1 American La France Foam Educator and 1 monitor nozzle, all antiques for 2 personal bail out bags @ $100.00, 2-30" halligan bars @ $160.00, 1 flat headed axe @ $90.00, 1 ironslok bracket @ $200.00 and 1 irons straps @ $60.00 for a total of $870.00 with Larry Zotti an American La France antique collector. On roll call voting aye were Wise, Timmons, Ostendorf, Cailey and Dees. Naye: Ellinger, Rovey and Jarman. Motion carried.



A motion was made by Timmons seconded by Cailey to authorize the hiring of a firefighter to replace Rachel Rowland with the new person beginning work on August 18, 2008. On roll call voting aye were Timmons, Ostendorf, Cailey, Dees and Wise. Naye: Ellinger, Rovey and Jarman. Motion carried.



A motion was made by Timmons seconded by Ellinger to approve the first reading of an Ordinance amending Zoning Ordinance No 2831 to grant a zoning change from the current zoning of Single Family Residential (S-1) to Single Family Residential (S-2) with the stipulation that an occupancy permit be issued within five years from the passage of the zoning change and that no mobile home be placed on said parcels with a street address of 208 E. Martin Street and a legal description of Lot Three (3), Lot Four (4), Block Fifty-four (54), P.C. Huggins Addition to the City of Litchfield, Montgomery County, Illinois. Alderman Ostendorf requested to table for 30 days but no one seconded his request. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Jarman, Wise and Ellinger. Naye: None. Abstain: Dees. Motion carried.



A motion was made by Timmons seconded by Ellinger to approve the first reading of an ordinance amending Zoning Ordinance Number 2831 to grant a special use permit to allow the construction of a non-commercial club on parcels zoned Single Family Residential (S-2) with a street address of 208 East Martin and a legal description of Lot Three (3), Lot Four (4), Block Fifty-four (54), PC Huggins Addition to the City of Litchfield, Montgomery County, Illinois. A motion was made by Ostendorf seconded by Rovey to table for 30 days. On roll call voting aye to table were Rovey, Ostendorf, Wise and Timmons. Naye: Cailey, Jarman and Ellinger. Abstain: Dees. Motion carried.



A motion was made by Ostendorf seconded by Rovey to table for 30 days the first reading of an ordinance amending Zoning Ordinance Number 2831 to grant a special use permit to allow off street parking for a permitted non-dwelling in a residential zoning district for the property shown on the attached Exhibit A. Motion carried.



A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance No 3222 prohibiting the use of Ground Water as a Potable Water Supply by the installation or use of Potable Water Supply Wells or by any other Method and Requiring Connection to City Water. On roll call voting aye were Ostendorf, Cailey, Dees, Wise, Ellinger, Timmons and Rovey. Naye: Jarman. Motion carried.



After a lengthy discussion on the City's Pool Fill Policy a motion was made by Timmons seconded by Cailey to send it back to committee for a study and recommendations. On roll call voting aye were Cailey, Dees, Wise and Timmons. Naye: Jarman, Ellinger, Rovey and Ostendorf. Mayor Jones voted aye to break the tie. Motion carried.



Old Business - Public Works Committee



A motion was made by Jarman seconded by Wise to approve CMT's amendment #3 in the amount of $294,000.00 for additional professional services performed in conjunction with the new Water Treatment Plant. A motion was made by Rovey seconded by Timmons to table until the next meeting and have the City Administrator look into the proposal and report back to Council. On roll call voting aye: None. Naye: Dees, Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf and Cailey. Motion failed.



A motion was made by Ostendorf seconded by Cailey to amend the first motion to add 'not to exceed' before the $294,000.00. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



A motion was made by Dees and seconded by Ostendorf to approve the motion as amended. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None. Motion carried.



A motion was made by Jarman seconded by Ellinger to allow EMC to roll the remaining maintenance and repair balance of $3,079.44 into this contract year's budget. Motion carried.



There being no further business a motion was made by Rovey seconded by Ellinger to adjourn at 7:52 P.M. Motion carried.





Approved, Thomas F. Jones

Mayor



Attest:



Marilyn S Hartke

City Clerk