Minutes of the Regular Meeting

May 6, 2008



Mayor Thomas F. Jones called the Regular Meeting to order May 6, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



Mayor Jones requested the following appointments: Harold Covili - 3 year term - Lake Advisory Committee, Terry Hancock - 3 year tern - Lake Advisory Committee, Linda Webb - 3 year term - Lake Advisory Committee, Roger Krabbe - 3 year term - Planning Commission, Ed Wernsing - 3 year term - Planning Commission, Fred Jones - 5 year term - Zoning Board of Appeals, Charles Roper - 2 year term - Police Pension, Jim Ostermann - 3 year term - Police & Fire Commission, Nancy Hyam - 3 year term - Tourism Advisory Committee, Jenna McGraw - 3 year term - Tourism Advisory Committee, Henry Eilers - 3 year term - Henry Eilers Conservation Area, Supervisor of Customer Service & Business Admin - Ameren Rep. (vacant position) 4 year term - Economic Development Commission, Ken Nimmons - 4 year term - Economic Development Commission, Paul Osborne - 4 year term - Economic Development Commission and Tim Burenga - 4 year term - Economic Development Commission. A motion was made by Cailey seconded by Timmons to approve the Mayor's appointments. MC.



A motion was made by Rovey seconded by Dees to approve the following items on the consent agenda: Minutes of the April 1, 2008 Regular Council Meeting, Minutes of the April 17, 2008 Adjourned Council Meeting, the Building Inspector's Report for April showing 12 permits issued with an I.C.C. Value of $162,018.00 and fees collected of $667.83, the Lake Department April Report, the Streets and Drainage April Report, the Water Plant April report showing 29,056,000 gallons treated with a daily average of 1,211,000 gallons, the Police Department April Report showing fines collected of $10,948.07, 148 citations issued to 117 individuals, $30.00 in Dog Fines collected, $10.00 in Parking Fines, 140 Racial Profilings, and 73 hours worked by the Auxiliary, the County Ambulance Report for March showing fees collected of $53,077.71 and Accounts Receivable of $636,713.06, the City Ambulance Report for April showing Revenue of $69,647.85, Disbursements of $44,013.60 and an Operating income of $25,634.25, the City Clerk's Report for the month of April 2008 showing Gross Cash Receipts $1,639,207.96, Net Cash Receipts (excluding fund transfers) $1,325,563.33, Net Cash Disbursements (excluding fund transfers & including payroll) $1,124,626.86, April Payrolls $309,313.44 and Water Revenue for April $93,455.00, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,438,271.49, a motion to approve the second reading of Ordinance No. 3217 Amending Water Rates, a motion to approve a 60 year lake lease extension for property located at 110 Arrowhead Lane, a motion to approve the first reading of an Ordinance adopting the Prevailing Wage Ordinance for the City of Litchfield, a motion to approve the purchase of the 4th in-car recording system from Digital-Ally for the sum of $4,025.00 with over half of which will be donated by MADD Chapter of Central Illinois, a motion to approve the expense of membership dues in the Illinois Hotel and Lodging Association for a fee of $1,539.00, EMC Monthly Report, CMT Monthly Report, a motion to approve Resolution 3-08 for Street Closure of Old Illinois Rt. 66 on June 20-21, 2008 for the purpose of facilitating the 5th Annual Cruisin Route 66 Classic Car Festival, a motion to approve the hiring of two temporary workers not to exceed 25 hours at a minimum wage salary for the LHS All Year Class Reunion, a motion to approve Pay Request #18 in the amount of $278,099.75 to Leander Construction Inc for work on the Water Treatment Plant, a motion to approve the first reading of an Ordinance amending new Zoning Ordinance No. 2831 to allow a Zoning Change from (I) Industrial Zoning to (A-1) Agricultural Zoning for parcels with a legal description as indicated in Exhibit A (property owned by VeraSun), a motion to accept the bid of $18,760.00 from Nail Power Equipment for the purchase of two mowers for the Lake Department, a motion to authorize the City Clerk to issue a check to Old Capitol Monument Works in the amount of $1,245.00 for the purchase of a memorial plaque for the Flag Pole at Marina 1, and a motion to approve the purchase of a hydraulic hammer attachment for the bobcat skid steer in the amount of $6,608.30 from Bobcat of Springfield Illinois. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



Old Business - Public Service Committee:

A motion was made by Timmons seconded by Dees to approve Resolution No 4-08 a Resolution in Support of a State Capital Plan. Motion carried.



A motion was made by Timmons seconded by Cailey to authorize a payment of $1,000.00 to the Shoal Creek Volunteers, Inc., which they will match, for the clearing of fire breaks in preparation for the Burning season. Motion carried.



A motion was made by Timmons seconded by Dees to approve the purchase of an e-mail server from Savutek Company for $8,554.84. Motion carried.



A motion was made by Timmons seconded by Cailey to approve and authorize the Mayor to sign a Highway Authority Agreement for property located at 320 E. Union Avenue subject to the City Attorney's Approval. Motion carried.



A motion was made by Timmons seconded by Cailey to approve a payment of $1,953.50 to Mac's Fire Safety to cover the expense to investigate the degree of repairs needed to erturn Engine 809 into serviceable condition. Motion carried.



A motion was made by Timmons seconded by Cailey to approve up to $5,633.00 for related costs so Captain Chris Handshy can attend Arson Investigator Certification course at the University of Illinois Police Training Institute. Motion carried.



A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance No 3218 amending Zoning Ordinance No 2831 to allow a Zoning change from Industrial (I) to Agricultural (A-1) Zoning for parcels with a legal description as indicated in Exhibit A (Property owned by VeraSun). A motion was made by Ostendorf seconded by Rovey to table the motion for 30 days. On roll call voting aye for the table were Rovey and Ostendorf. Naye: Wise, Ellinger, Timmons, Cailey, Dees and Jarman. Motion failed. On roll call voting aye for the motion as first stated were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman and Wise. Naye: None. Motion carried.



Old Business - Public Works Committee:

A motion was made by Ellinger seconded by Timmons to approve the second reading of Ordinance No. 3219 amending the Sewer Rate Charges. On roll call voting aye were Timmons, Rovey, Cailey, Dees, Jarman, Wise and Ellinger. Naye: Ostendorf. Motion carried.



New Business - Public Service Committee:

Paul Osborne presented to the Council the Operational Audit he did on the Montgomery County EMA/Ambulance Billing Office and updated the Council on their findings.



A discussion was held on possible actions on violations of Fire Codes.



A discussion was held on the disposition of Engine 809.



New Business - Public Works Committee:

A motion was made by Ellinger seconded by Rovey to authorize the City Clerk to issue a check to Ace Sign Company for $6,920.00 to install a 60' flag pole at Marina 1. Motion carried.



A motion was made by Ellinger seconded by Timmons to approve Resolution No 5-08 to appropriate $18,000.000 additional monies for Maintenance of Streets and Highways by a Municipality under the Illinois Highway Code. Motion carried.



A motion was made by Ellinger seconded by Ostendorf to approve the 2008 MFT low bid from State Highway Construction Corp Inc for $232,284.00. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



A motion was made by Timmons seconded by Rovey to go into Executive Session at 9:00 P.M. as allowed under the Illinios Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120 to address these certain and restricted items: Sale of Property. On roll call voting aye were Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Motion carried.



A motion was made by Timmons seconded by Rovey to go back into Regular Session at 9:25 P.M. On roll call voting aye were Cailey, Dees, Jarman, Wise, Ellinger, Timmons, Rovey and Ostendorf. Naye: None. Motion carried.



There being no further business a motion was made by Cailey seconded by Rovey to adjourn at 9:26 P.M. Motion carried.



Approved, Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk