Minutes of the Regular Meeting

April 1, 2008



A public hearing was called to order at 6:30 P.M. by Mayor Jones. Budget Officer David Suhrenbrock conducted the hearing. He asked if any Council member or any person in attendance had any questions on the proposed budget. Alderman Ostendorf asked if the budget could be amended, if need be, after it has been approved. Mr. Suhrenbrock answered yes with Council approval. No other questions were asked. The public hearing closed at 6:35 P.M.



Mayor Thomas F. Jones called the Regular Meeting to order April 1, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf and William Dees. Absent: Sylvester Jarman and Gene Cailey.



The families of Carl E. and Helen Tsupros Young presented a $10,000.00 check to Mayor Jones for the placement of a flag pole at Marina 1.



Mayor Jones advised the Council that he would like to appoint Gene Cailey as temporary Lake Chairman until Sylvester Jarman is able to return to the Council. A motion was made by Timmons seconded by Dees to approve the Mayor’s Appointment. Motion carried.



Joe Farinelli, Vice-President with Adena Resources LLC, Marion, Il spoke to the Council concerning a contract the City's Attorney and Adena's Attorney are presently working on to sell water both raw and gray to Deer Run. The contract should be completed within the next two weeks.



A motion was made by Timmons seconded by Dees to approve the following items on the consent agenda: Minutes of the March 7, 2008 Special Meeting, March 18, 2008 Regular Meeting, March 19, 2008 Adjourned Meeting, March 25, 2008 Adjourned Meeting, the Water Plant Report for March 2008 showing 21,327,000 gallons treated with a daily average of 1,123,000 gallons, the Streets and Drainage Report for March 2008, the Lake Department March Report, the Fire Department for February 2008 showing 1 residential fire, 1 other fire and 23 other incidents, the Police Dept March 2008 showing $11,823.20 fines collected, 176 citations issued to 130 individuals, $30.00 in dog fines collected, $5.00 in parking fines collected, 218 racial profiling entries and 93.5 hours worked by the Auxiliary, the City Clerk's Report for March showing Gross Cash Receipts of $1,208,573.28, Net Cash Receipts (excluding fund transfers) $862,761.75, Net Cash Disbursement (excluding fund transfers & including payroll) $1,163,213.88, March Payrolls $312,714.43 and Water Revenue collected for March $107,545.00, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,509,025.41, the County Ambulance Report for January 2008 showing Accounts Receivable of $872,670.99, the County Ambulance Report for February 2008 showing Account Receivable of $638,446.77, the City Ambulance Report for March 2008 showing Receipts of $54,708.78, Disbursements of $35,666.63 and an Operating income of $19,042.15, CMT March Report, EMC March Report, a motion to approve the second reading of Ordinance No. 3213 amending Ordinance No. 2831 known as the Zoning Ordinance and granting a 90 day extension for a special use permit to allow worship services, children's ministry classes and Litchfield Book Nook to Latter Rain Ministries for properties with a street address of 715 West Union Avenue and 717 West Union Avenue, Litchfield, Illinois with a legal description of Lot Eleven (11), Lot Fourteen (14), Block Ten (10), Beeler's Fourth Addition to the City of Litchfield, Montgomery County, Illinois, a motion to approve the renewal of Health Insurance for the City employees effective May 1, 2008 with Blue Cross Blue Shield through Simpson Insurance Service. The renewal rates are for the $250.00 deductible plan at $344.24 per month and the $1,500.00 deductible plan at $237.16 per month, a motion to approve the first reading of an Ordinance revising the budget for the year ending April 30, 2008, a motion to approve the first reading of an Ordinance adopting the Annual Budget for the City of Litchfield for the fiscal year May 1, 2008 to April 30, 2009, a motion to approve the purchase of replacement parts for the Route 66 Railroad crossing signals from D & M Electric for $8,956.15, a motion to approve pay request #17 in the amount of $278,512.01 to Leander Construction for work on the new Water Treatment Plant, a motion to award bids to G.S. Robins, Brenntag, DPC, Mississippi Lime and Noret Americas for water treatment chemicals based on information from the March 14, 2008 bid opening, a motion to approve the first reading of an Ordinance amending water rates, a motion to approve the first reading of an Ordinance amending the sewer rates, and a motion to approve the second reading of Ordinance No. 3214 amending the International Residential Code regarding roofing a business/residence. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf and Dees. Naye: None. Absent: Jarman and Cailey. Motion carried.



Old Business - Public Service



A motion was made by Rovey seconded by Ellinger to table the authorization to swap antique equipment with Larry Zotti, an American La France antique collector, in exchange of new forcible entry and life saving equipment until same can be discussed at the May 29, 2008 finance committee meeting for the June 3, 2008 Council Meeting. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf and Dees. Naye: None. Absent: Cailey and Jarman. Motion carried.



Old Business - Public Works



A motion was made by Ellinger seconded by Wise to approve the second reading of Ordinance No. 3215 Revising the Budget for the year ending April 30, 2008. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Dees and Wise. Naye: None. Absent: Cailey and Jarman. Motion carried.



A motion was made by Ellinger seconded by Wise to approve the second reading of Ordinance No. 3216 Adopting the Annual Budget for the City of Litchfield for the Fiscal Year May 1, 2008 to April 30, 2009. On roll call voting aye were Timmons, Rovey, Ostendorf, Dees, Wise and Ellinger. Naye: None. Absent: Cailey and Jarman. Motion carried.



A motion was made by Rovey seconded by Dees to adjourn at 7:40 P.M. until April 17, 2008 at 6:15 P.M. Motion carried.



Approved, Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk