Minutes of the Regular Meeting

January 2, 2008



Mayor Thomas F. Jones called the Regular Meeting to order January 2, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: Sylvester Jarman.



Mayor Jones presented a certificate of recognition to Paramedics Rachel Rowland, Dave Sumpter, Scott Haenel and Gary Law, & Paramedic Students Joe Matesa and Tom Priddle for extraordinary efforts in performance in paramedicine. Fire Chief Matt Weber and Captain Scott Haenel both spoke to the Council.



A motion was made by Ostendorf seconded by Timmons to approve the Mayor's appointment of Milton Zoschke to fill the unexpired term on the Library Board. Motion carried.



A motion was made by Cailey seconded by Dees to approve the following items on the consent agenda: Minutes of the November 29, 2007 Committee Meetings, Minutes of the December 4, 2007 Regular Meeting, Minutes of the December 6, 2007 Adjourned Meeting, the Fire Department Report for November 2007 showing 2 structure fires, 1 grass fire and 17 other incidents, the Building Report for December showing 4 permits issued with an ICC Value of $2,075,928.17 and fees collected of $6,529.92, the Street and Drainage December 2007 report, the Water Plant December Report showing 17,128,000 gallons treated with a daily average of 901,000 gallons, the Police Departments December Report showing fines collected of $9,045.66, 127 citations issued to 96 individuals, No dog fines collected, $55.00 in parking fines collected, 126 racial profiling entries, no new cases heard because all 63 notices issued complied and 51.5 hours worked by the Auxiliary, the City Clerk's Report for the month of December, 2007 showing Gross Cash Receipts of $2,313,365.83, Net Cash Receipts (excluding fund transfers) $2,010,996.20, Net Cash Disbursements (excluding fund transfers & including payroll) $2,218,333.71, December Payrolls $316,338.68 and Water Revenue collected for December $113,202.76, the County Ambulance Reports showing Accounts Receivable the end of November at $810,737.76, the City Ambulance Report for December showing receipts of $60,870.86, expenditures of $46,223.93 with an operating income of $14,646.93, EMC monthly report, CMT monthly report, a motion to authorize the Mayor and City Clerk to issue checks totaling $2,520,703.34, a motion to approve the second reading of Ordinance #3201 authorizing the sale of surplus personal property owned by the City of Litchfield, a motion to approve the second reading of Ordinance #3202 establishing a pay rate for Non-EMT Ambulance Drivers, a motion to approve the second reading of Ordinance #3203 for the placement of a one way stop sign at the intersection of McKinley and Tyler Streets causing traffic traveling on Tyler Street to stop for traffic traveling on McKinley, a motion to authorize the advertisement for bids of water treatment chemicals for the upcoming fiscal year, a motion to approve the purchase of two 4,700 watt explosion proof heaters from A&D Electric for $5,586.00, a motion to approve the purchase, programming and shipping of a new Total Control Quickpanel from Precisions Control Systems for the tertiary filter controller for the cost of $7,107.00, a motion to authorize CM&T to proceed with obtaining an IEPA permit by working with the firm of Conestoga-Rovers and Associates for a cost of $2,000.00 and an additional cost of $1,000.00 for the application fee, a motion to release Executive Session Minutes dated October 3, 2006, August 2, 2007, September 4, 2007, November 6, 2007, and December 4, 2007 and to allow the City Clerk to destroy all tapes of Executive Sessions prior to June 2006, and a motion to authorize the Mayor to sign the FY 2008 Ambulance Contract with Montgomery County EMS Billing and Collection Agency. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Absent: Jarman. Motion carried.



Old Business - Public Works Committee:



A motion was made by Ellinger seconded by Cailey to approve the proposed fee structure for the 2008 Lake Lou Yaeger Season for Tent Campers and Beach Admissions Fees. After a discussion a motion was made by Ostendorf seconded by Wise to table the motion until a committee made up of Jarman, Ostendorf, Timmons, Rovey and the Mayor can study same and bring a recommendation back to Council. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf and Dees. Naye: Cailey. Absent: Jarman. Motion carried.



A motion was made by Ellinger seconded by Dees to approve pay request #14 in the amount of $363,927.45 to Leander Construction for work performed on the new Water Treatment Plant subject to submission of partial waivers of lien. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Wise. Naye: None. Absent: Jarman. Motion carried.



Old Business - Public Services Committee:



A motion was made by Timmons seconded by Cailey to deny support of the LIUNA grievance. Motion carried with Ostendorf voting naye.



A motion was made by Timmons seconded by Dees to approve the second reading of Ordinance #3204 approving the placement of a four-way stop at the intersection of McKinley, Water and Old Quarry Trail. On roll call voting aye were Timmons, Ostendorf, Cailey, Dees and Wise. Naye: Rovey and Ellinger. Absent: Jarman. Motion carried.



A motion was made by Timmons seconded by Cailey to allow the purchase of three additional Firehouse Software Licenses from ACS Government Systems Inc in the amount of $1,680.00, for each of the ambulances. Motion carried.



New Business:



City Administrator Andy Ritchie updated the Council that the meeting with the Railroad was cancelled due to the ice storm and been rescheduled for January 22, 2008.



Andy advised the Council that Vera Sun is depositing the escrow money of $550,000.00 in the Litchfield National Bank.



The City will be meeting with legislators requesting federal monies for the drudging of the lake and the railroad switch.



Pat Thomas the Ordinance Officer is no longer a part of the Police Department but is with the Building and Zoning Department.



John Leonard with the Litchfield Park District advised the Council that the City owns 10.5 acres that was the old land fill property that they would like to use it to build a ball field and possibly 2 soccer fields. He will report back to the Council next month.



There being no further business a motion was made by Dees seconded by Ostendorf to adjourn at 7:33 P.M. Motion carried.



Approved,

Thomas F. Jones

Mayor



Attest:



Marilyn S Hartke

City Clerk