Litchfield City Council
City Hall
February 6, 2007
7:00pm

Call Meeting to Order
Pledge to Flag
Roll Call
Recognition of Guests and Visitors

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills

Appointments:

1. Motion to approve the appointment of Dawn Ashby to the Library Board.

Other Items as Assigned:

A. A motion to approve an addendum to the existing City Ordinance governing the fee schedules for Lake Lou Yaeger, modifying the fee schedule for the 2007 Lake Season (2nd Reading).
B. A motion to approve the bid of $6,990.00 from B&R Construction to move the boat slips and lengthen the approach to the docks at Marina 1.
C. A motion to approve a contract with Atlanta Pyrotechnics for the annual fireworks at Lake Yaeger in the amount of $10,000.00.
D. A motion to approve the bid contract with Recreation Concepts for the purchase and installation of playground equipment at Lake Yaeger in the amount of $58,927.68.
E. A motion to approve entering an agreement with the Illinois Department of Transportation for Railway-Highway Grade crossing improvements (Agreement # RR606532), and to contract with D&M Electric to complete the upgrade work identified at a cost not to exceed $33,860.00.
F. A motion to approve pay request # 3 in the amount of $101,257.20 to Leander Construction, Inc., for work on the new WTP.
G. A motion for approval to purchase and install an ASCO 1600 AMP Automatic Transfer Switch for the Caterpillar d348 Emergency Generator in the existing cabinet, from Okawville Electric Co., Inc., in the amount of $16,500.00 plus any associated start-up costs.
H. A motion for approval to spend up to $25,000 with Midwest Meters for the next set of radio transponders and meter bases for the City’s ongoing replacement program.
I. A motion to approve CMT’s preparation of bidding documents for the removal and disposal of the lagoon sludge at the old WTP.
J. A motion to approve the release of minutes from Executive Session meetings from November 7, 29, 2005; December 13, 2005; January 20, 2006; February 17, 13, 2006; March 16, 2006; July 16, 2006; August 8, 2006; November 2, 2006; December 5, 2006; and to allow the City Clerk to destroy all tapes of Executive Sessions prior to June 2005.
K. A motion to approve further discussion on behalf of the City, by the Mayor and/or his delegates, on the potential development of a shared waterline between the communities of Hillsboro and Litchfield.
L. A motion to approve the initiation of condemnation proceedings against the property known as 405 E. St. John.
M. A motion to approve a contract with Peckam, Guyton, Albers and Viets, Inc., (PGAV) to set up accounting systems for each of the three TIF Districts and to review current redevelopment agreements and reimbursement requests for an amount not to exceed $15,000.00.
N. A motion to approve contracting services for the Dean Meier Litchfield Industrial Park with Double K Masonry in the amount of $4,295.00, and with Pastro Signs in the amount of $1,141.11, and to authorize the City Clerk to make payment to said contractors for applicable deposits towards these fees.
O. A motion to approve a Façade and Signage grant for the Big Brothers Big Sisters Organization for an amount not to exceed $175.00.
P. A motion to approve the granting of a 30-day Zoning Variance to the Latter Rain Ministries pending their review by the Zoning Board in late February for an occupancy variance.
Q. A motion to approve individual City Ordinances for the adoption of the following codes: 2006 International Residential Building Code; 2006 International Building Code; 2006 International Mechanical Code; 2006 Existing Building Code; the latest edition of the Illinois Plumbing Code; the latest edition of the National Electrical Code; 2006 International Fire Code; the NFPA Life Safety 101 Code. (1st Reading).
R. A motion to adopt an Ordinance amending Zoning Ordinance 2831 to approve a use change from C-1 Neighborhood Commercial Zoning to C-2 General Commercial Zoning as recommended by the Zoning board of Appeals (1st Reading)
S. A motion to approve the event and expenditure to host the St. Louis Drag Boat Associations Drag Boat Races at Lake Yaeger on August 24-26, 2007, splitting the $15,000 fee between the Lake and Tourism Departments, to be offset with corporate sponsorships as they become available.
T. A motion to approve the issuance of a Special Event Liquor License for the Drag Boat Races on August 24-26, 2007, should all City Ordinance requirements be met.
U. A motion to approve the resolution as presented to close 4 lanes of Rte 66 on June 23-24 for the purpose of facilitating the Annual Cruisin’ Route 66 Classic Car Festival.
V. A motion to authorize the City Clerk to issue a check for the bulk mailings for the Cruisin’ Route 66 Classic Car Show in the amount of $282.00

Old Business

Public Works Committee
A. A motion to review and possibly approve a design contract for the Renovation of Library Park as presented by Alderman Rovey.
B. A discussion, with pending Council action, of a bill submitted by Dan Brown of the Litchfield Park District for fees associated with ongoing maintenance of Walton Park.
C. A discussion, with pending Council action, to consider a proposal submitted by Henry Eilers and the Lake Advisory Committee to begin drafting documents to designate portions of the Shoal Creek Nature Area as a Nature Preserve/Soil and Water Reserve.
D. A discussion with clarifications regarding issues provided by City Attorney Hantla in his January 5 memo to Council regarding the sale of water to prospective ethanol and other large-use water customers.

Public Services Committee

A. A motion to approve individual City Ordinances for the adoption of the following codes: 2006 International Residential Building Code; 2006 International Building Code; 2006 International Mechanical Code; 2006 Existing Building Code; the latest edition of the Illinois Plumbing Code; the latest edition of the National Electrical Code; 2006 International Fire Code; the NFPA Life Safety 101 Code. (2nd Reading).
B. A motion to adopt an Ordinance amending Zoning Ordinance 2831 to approve a use change from C-1 Neighborhood Commercial Zoning to C-2 General Commercial Zoning as recommended by the Zoning board of Appeals (2nd Reading)

New Business

Public Works Committee

A. No Action Required.

Public Services Committee
A. No Action Required.

Executive Session
A Motion to Enter Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:
A. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” 5 ILCS 120/2 (2) (c) (1).
B. “The selection of a person to fill a public office, …including a vacancy in public office, when the public body is given power to appoint under law or ordinance…” 5 ILCS 120/2 (2) (c) (3)


Adjournment