Minutes of the Regular Meeting
February 5, 2008

A public hearing on the Litchfield Comprehensive Plan was held at 6:30 P.M. in the Council Chambers. Pat Curry with the University of Illinois summarized the Comprehensive Plan then Joe Goeke with the Planning Commission added a few comments. The public hearing closed at 6:45 P.M.

Mayor Thomas F. Jones called the Regular Meeting to order February 5, 2008 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: Sylvester Jarman.

Mayor Jones advised the Council that he would like to appoint Pat Timmons as Mayor Pro-tem in Sylvester Jarman's absence. A motion was made by Wise seconded by Cailey to approve the Mayor's appointment. Motion carried.

A motion was made by Wise seconded by Cailey to have Paul Osborne of Pritchard Osborne conduct an operational audit of the City of Litchfield's EMS Billing and Collections not to exceed $3,850.00. On roll call voting aye were Wise, Timmons, Ostendorf, Cailey and Dees. Naye: Ellinger and Rovey. Absent: Jarman. Motion carried.

A motion was made by Dees seconded by Ostendorf to approve the following items on the consent agenda: Minutes of the January 2, 2008 Regular Meeting, Minutes of the December 27, 2007 Oversight Meeting, the Building Inspector's January Report showing 3 permits issued with an ICC Value of $37,000.00 and fees collected of $200.00, the Street and Drainage January Report, the Water Plant January Report showing 20,198,000 gallons treated with a daily average of 878,000 gallons, the Fire Department December Report showing 1 structure fire, 1 other fire and 20 other incidents, the Fire and EMS 2007 Annual Report, the Police Department January Report showing fines collected of $7,856.87, 198 citations issued to 135 individuals, no dog fines collected, $15.00 in parking fines collected, 267 racial profiling entries and 94.45 hours worked by the auxiliary, the City Ambulance Report for January showing receipts of $59,421.75, disbursements of $46,449.70 and an operating income of $12,972.05, the City Clerk's Report for the month of January 2008 showing Gross Cash Receipts of $3,180,622.36, Net Cash Receipts (excluding fund transfers) $2,560,237.79, Net Cash Disbursements (excluding fund transfers & including payroll) $1,074,642.40, January Payrolls $333,756.10 and Water Revenue for January $96,713.94, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,695,026.97, CMT monthly report, EMC monthly report, a motion to approve the 2nd reading of Ordinance No 3205 approving the placement of a Stop Sign on Harrison at the intersection of South Street, a motion to approve the recommendation and award of grant monies to Illinois State Trapshooters Assn. in the amount not to exceed $1,200.00 for their June 9-15, 2008 National Shoot, a motion to purchase a K-12FD Fire Rescue Saw with 3 rescue blades from AEC for a price of $1,387.00, a motion to purchase twenty (5 gallon) buckets of alcohol resistant aqueous film forming foam from Banner Fire Equipment for $1,364.00, a motion to purchase a Cutter's Edge #CE2165RS-20 Rescue Saw from Tower Fire Apparatus for $1,602.00, a motion to approve the first reading of an Ordinance amending Zoning Ordinance #2831 to allow a Use Change (Zoning Change) from (S-2) Single Family Residential to (C-2) General Commercial with the condition that no more than three towed vehicles be stored outside at any given time for the parcels with a legal description of Lot (7) Seven, Lot (8) Eight, Block (40) Forty, P.C. Huggins Addition, City of Litchfield, Montgomery County, Illinois, a motion to approve the purchase and installation of street lights in the 600 Block of North Illinois and the 600 block of North Walnut, and a motion to approve the purchase of a three inch trash pump from Pressure Washer Warehouse in the amount of $1,642.00. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Absent: Jarman. Motion carried.

Old Business - Public Service Committee:

A motion was made by Timmons seconded by Ellinger to approve hosting the St. Louis Drag Boat Association's (SLDBA) 2nd Annual Lake Lou Yaeger Summer National Drag Boat Races on August 22-24, 2008 and approve a $15,000.00 payment to the SLDBA for marketing and conducting the race. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Wise. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Dees to approve obtaining a special event liquor license from Montgomery County for the 2nd Annual Lake Lou Yaeger Summer National Drag Boat Races on August 22-24, 2008. Motion carried.

A motion was made by Timmons seconded by Rovey to approve the hiring of two temporary workers for the 5th Annual Cruisin' Route 66 Classic Car Show and Will Rogers Event and for the 2nd Annual Lake Lou Yaeger Summer National Drag Boat Races to be paid at minimum wage. Motion carried.

A motion was made by Timmons seconded by Dees to approve the event and expenditure of hosting the LHS All Year Class Reunion to be held September 13, 2008 not to exceed $20,000.00. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees, Wise and Ellinger. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Cailey to obtain a special event liquor license from the City of Litchfield for alcohol to be served at the September 13, 2008 reunion at the Litchfield Airport. On roll call voting aye were Rovey, Ostendorf, Cailey, Dees, Wise, Ellinger and Timmons. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Dees to approve the City to negotiate a water sales agreement with ADENA Resources LLC of Marion, Illinois for raw water (untreated) from Lake Lou Yaeger and gray water (treated) from the City's Wastewater Treatment Plant. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the second reading of Ordinance No. 3206 amending Zoning Ordinance #2831 to allow a Use Change (Zoning Change) from (S-2) Single Family Residential to (C-2) General Commercial with the condition that no more than three towed vehicles be stored outside at any given time for the parcels with a legal description of Lot (7) Seven, Lot (8) Eight, Block (40) Forty, P.C. Huggins Addition, City of Litchfield, Montgomery County, Illinois.

A motion was made by Ostendorf seconded by Timmons to table the second until next month since the first reading was done earlier this evening. On roll call voting aye were Ostendorf, Timmons and Rovey. Naye: Cailey, Dees, Wise and Ellinger. Absent: Jarman. Motion failed.

On roll call for the original motion voting aye were Cailey, Dees, Wise, Ellinger, Timmons and Ostendorf. Naye: Rovey. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve the first reading of an Ordinance adding an additional Class C Liquor License. On roll call voting aye were Dees, Wise, Ellinger, Timmons, Rovey, Ostendorf and Cailey. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve the first reading of an Ordinance allowing the American Legion to sell alcoholic liquor on City owned property. On roll call voting were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey & Dees. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Ostendorf to approve an intergovernmental agreement with the Litchfield Community Unit School District #12 allowing the property transfer of the following parcels for the use of redevelopment through the LHS Building Trades Program Addresses are 409 North Locust, 114 East Sargent and 338 South Douglas. Motion carried.

A motion was made by Timmons seconded by Ostendorf to approve the first reading of an ordinance to delete the word (re-roofing) in the Code of Ordinances, Title XV: Land Usage, Section 151.020, Paragraph (A), and reinstate it back into Section 151.020, Paragraph (D). Paragraph D would then read: Permits required for outside remodeling including roof replacement on residential structures over 120 square feet. On roll call voting aye were Wise, Timmons and Ostendorf. Naye: Ellinger, Rovey, Cailey & Dees. Absent: Jarman. Motion failed.

A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance adopting the Litchfield, Illinois Comprehensive Plan. On roll call voting were Timmons, Rovey, Ostendorf, Cailey, Dees and Wise. Naye: Ellinger. Absent: Jarman. Motion carried.

Old Business - Public Works Committee

A motion was made by Ostendorf seconded by Rovey to approve increasing the following swimming and camping fee: Yearly camping in Bicentennial, Daily tent camping in Bicentennial and swimming and to authorize the City Attorney to draw up the appropriate Ordinance. Motion carried.

A motion was made by Ellinger seconded by Timmons to approve pay request #15 in the amount of $276,233.72 to Leander Construction for work on the new water treatment plant. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees, Wise & Ellinger. Naye: None. Absent: Jarman. Motion carried.

A motion was made by Ellinger seconded by Wise to approve the reconditioning of three (3) 50 horsepower primary pumps for a price not to exceed $3,900.00 for the Wastewater Treatment Plant. Motion carried.

A motion was made by Ellinger seconded by Wise to approve the purchase of a variable speed AC Drive for the number one primary pump at a cost of $5,495.00 for the Wastewater Treatment Plant. Motion carried.

New Business - Public Works Committee

A motion was made by Ellinger seconded by Dees to authorize the City Attorney to begin water contract negotiations with Henderson.

A motion was made by Dees seconded by Wise to amend the motion to say to authorize the City Attorney to enforce the existing contract and to negotiate a new contract. Dees & Wise withdrew the amended motion.

A motion was made by Dees seconded by Ostendorf to table the original motion until a committee consisting of Dees, Ellinger and Ostendorf can review the contract and bring a suggestion back to Council. Motion carried.

A motion was made by Ellinger seconded by Ostendorf to approve the purchase of a pump for the Route 66 Industrial Park Sewer Lift Station from Hydro-Kinetics Corporation in the amount of $3,700.00. Motion carried.

New Business - Public Service Committee

A motion was made by Timmons seconded by Wise to approve the emergency repair of the Litchfield Fire/EMS Department's Ambulance 3L17 in the amount of $2,232.77. Motion carried.

A motion was made by Timmons seconded by Cailey to purchase a Dell Power Edge 2900 Quad-Core Intel Processor with 4 Gigabit dual ranked DIMM memory, Window Server 2003 Software with 20 cals. It will have Raid 1 with two 146 GB 15K RPM Hotplug Hard Drives and Dual Embedded Bradcom Gigabit Ethernet NIC. A 48X IDE CD-RW/DVD Rom Drive and a 17" Analog Flat Panel Monitor from SAVUTEK Company for $8,554.84.

A motion was made by Rovey seconded by Wise to table the motion until next month when additional information can be given to the aldermen. On roll call voting aye to table were Rovey, Ostendorf, Wise, Ellinger and Timmons. Naye: Cailey and Dees. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the purchase of two sets of On-Spot Chain Package for Ford #450 Ambulance for a cost not to exceed $5,000.00. Motion carried.

A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance extending the 35 MPH speed zone on Historic Old Route 66 South from Tyler to the southern city limits.

A motion was made by Ellinger seconded by Rovey to amend the motion to say 45 MPH instead of 35 MPH. On roll call voting aye on the amendment were Ostendorf, Ellinger, Timmons and Rovey. Naye: Cailey, Dees and Wise. Absent: Jarman. Motion carried.

On roll call voting aye on the motion as amended were Ellinger, Timmons, Rovey & Ostendorf. Naye: Cailey, Dees and Wise. Absent: Jarman. Motion carried.

A motion was made by Timmons seconded by Dees to approve the first reading of an Ordinance approving the enlargement and posting of designated 20 MPH School Zones on State Street from Ferdon to Sallee, on Madison Street from Ferdon to Scherer and on Jefferson Street from Union Avenue to Beach and then from Clark to Sallee. On roll call voting aye were Dees, Wise and Cailey. Naye: Ellinger, Timmons, Rovey and Ostendorf. Absent: Jarman. Motion failed.

There being no further business a motion was made by Ostendorf seconded by Rovey to adjourn at 8:27 P.M. Motion carried.

Approved,
Thomas F. Jones
Mayor

Attest:
Marilyn S Hartke
City Clerk