Minutes of the Regular Meeting

December 4, 2007



Mayor Thomas F. Jones called the Regular Meeting to order December 4, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr, Pat Timmons, David Rovey, Robert Ostendorf, Gene Cailey and William Dees. Absent: None.



Fire Chief Matt Weber updated the Council on the proposed new Fire Protection District that will be on the spring ballot.



A motion was made by Timmons seconded by Rovey to go into Executive Session at 7:05 P.M. as allowed under the Illinois Open Meetings Act as found in Chapter 5 of the Illinois Compiled Statutes, Section 120 to discuss employment compensation for bargaining unit employees. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey and Dees. Naye: None. Motion carried.



A motion was made by Ellinger seconded by Ostendorf to go back into Regular Session at 7:55 P.M. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees and Jarman. Naye: None. Motion carried.



A motion was made by Cailey seconded by Dees to approve the following items on the consent agenda: Minutes of the November 1, 2007 Oversight Meetings, Minutes of the November 6, 2007 Regular Meeting, the Water Plant November Report showing 19,270,000 gallons treated with a daily average of 964,000 gallons, the Fire Department October Report showing 4 fire calls and 24 incident calls, the Police Department November Report showing fines collected of $13,075.29, 174 citations issued to 116 individuals, $60.00 in dog fines, $10.00 in parking fines, 196 racial profiling entries, 3 new code cases heard, 83 ordinance notices issued with 80 complying without a hearing and 106.75 hours worked by the Auxiliary, the Lake Department November Report, the Building Inspector’s November Report showing 12 permits issued with an ICC value of $925,956.00 and fees collected of $3,109.92, the County Ambulance Report showing Accounts Receivable the end of October of $784,388.39, Crawford Murphy & Tilly November Report, EMC November Report, the City Ambulance Report for November showing receipts of $50,431.87, disbursements of $31,214.40 with operating income of $19,217.47, the City Clerk’s Report for the month of November 2007 showing Gross Cash Receipts of $1,519,763.44, Net Cash Receipts (excluding fund transfers) $765,183.92, Net Cash Disbursements (excluding fund transfers & including payroll) $1,641,943.60, November Payrolls $296,114.84 and Water Revenue for November $108,820.01, a motion to authorize the Mayor and City Clerk to issue warrants totaling $2,410,023.12, a motion to authorize the City Clerk to transfer to the following amounts from Sales Tax to Lake Operations $50,000.00, Ambulance Operating $30,000.00, and an additional $150,000.00 to Corporate, a motion to approve the first reading of an ordinance Ascertaining the Total Amount Budgeted for all Corporate Purposes Legally made and to be collected from the Tax Levy of this Fiscal Year, beginning on the first day of May 2007, ending on the 30th day of April 2008, and levying a tax for the same on all property subject to Taxation within the City of Litchfield, Montgomery County, Illinois, as the same is assessed and equalized for State and County purposes for the Current Year, a motion to approve the expenditure for postage in marketing of the 132nd Illinois State Trap Shoot up to $1,000.00, a motion to approve the first reading of an Ordinance Amending the Code of Ordinances, Title XV, Land Usage, Section 150.076 Mobile Homes, by deleting Paragraph (F)(1) and inserting Paragraphs (F)(1)(a) and (F)(1)(b), a motion to approve the first reading of an Ordinance approving the placement of a Stop Sign on Harrison at the intersection of South Street, a motion to approve the first reading of an Ordinance approving the placement of two stop signs on north/southbound Van Buren at Water Street, making the intersection a 4-way stop intersection, and a motion to approve the 2008 Meeting Dates for the City Council. On roll call voting aye were Ellinger, Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman and Wise. Naye: None. Motion carried.



Old Business: Public Works Committee-



A motion was made by Jarman seconded by Cailey to approve Pay Request #13 in the amount of $999,655.54 to Leander Construction for work performed on the new Water Treatment Plant subject to receipt of a “Hold Harmless Letter” (indemnification agreement) approved by the City Attorney and City Engineer. If needed 2 separate checks will be written: 1 check for $917,655.54 and the 2nd check for $82,000.00. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees, Jarman, Wise and Ellinger. Naye: None. Motion carried.



Public Service Committee-



A motion was made by Timmons seconded by Dees to approve the 2nd reading of Ordinance No 3199 Ascertaining the Total Amount Budgeted for all Corporate Purposes legally made and to be Collected from the Tax Levy of this Fiscal Year beginning on the first day of May 2007, ending on the 30th day of April 2008 and Levying a Tax for the same on all Property Subject to Taxation within the City of Litchfield, Montgomery County, Illinois as the same is assessed and equalized for State and County purposes for the current year. On roll call voting aye were Ostendorf, Cailey, Dees, Wise, Ellinger and Timmons. Naye: Rovey and Jarman. Motion carried.



A motion was made by Timmons seconded by Ostendorf to approve the second reading of Ordinance No 3200 Amending the Code of Ordinances, Title XV, Land Usage, Section 150.076 Mobile Homes by deleting Paragraph (F)(1) and inserting Paragraphs (F)(1)(a) and (F)(1)(b). On roll call voting aye were Ostendorf, Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance authorizing the sale of surplus personal property owned by the City of Litchfield.



A motion was made by Ellinger seconded by Rovey to amend the previous motion to delete the bikes from the list of surplus property. On roll call voting aye for the motion as amended were Cailey, Dees, Jarman, Wise, Ellinger, Timmons, Rovey and Ostendorf. Naye: None. Motion carried.



A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance for the placement of a second and third stop making the intersection a 3-way stop at McKinley & Tyler.



A motion was made by Ostendorf seconded by Rovey to amend the motion to only stop on Tyler and leave McKinley an open street. On roll call voting aye on the amendment were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf and Cailey. Naye: Dees. Motion carried.



On roll call voting aye on the motion as amended were Jarman, Wise, Ellinger, Timmons, Rovey, Ostendorf and Cailey. Naye: Dees. Motion carried.



A motion was made by Timmons seconded by Ostendorf to approve the first reading of an Ordinance approving the placement of a third and fourth stop sign making the intersection a 4-way stop at the intersection of McKinley, Water and Old Quarry Trail. On roll call voting aye were Wise, Timmons, Ostendorf, Cailey, Dees and Jarman. Naye: Ellinger and Rovey. Motion carried.



A motion was made by Timmons seconded by Jarman to approve the first reading of an Ordinance approving the placement of a third stop sign making the intersection a 3-way stop on northbound Harrison Street at Sallee. On roll call voting aye were Timmons and Dees. Naye: Ellinger, Rovey, Ostendorf, Cailey, Jarman and Wise. Motion failed.



A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance establishing a pay rate for non-EMT ambulance drivers. On roll call voting aye were Timmons, Rovey, Ostendorf, Cailey, Dees, Wise and Ellinger. Naye: Jarman. Motion carried.



City Administrator Andy Ritchie updated the Council on the status of the Railroad switching proposal, the application being submitted to the Feds for grant money and the status of the Vera Sun Ethanol Company.



A motion was made by Rovey seconded by Ellinger to adjourn until December 6, 2007 at 5:30 P.M. Motion carried.





Approved,

Thomas F. Jones

Mayor



Attest:

Marilyn S Hartke

City Clerk