Minutes of the Regular Meeting
August 7, 2007

Mayor Thomas F. Jones called the Regular Meeting to order August 7, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Mayor Jones asked for a moment of silence for Alderman James Kirby who passed away August 5, 2007 in Hillsboro Hospital, Hillsboro, Il. Present on roll call were Jarman, Wise, Ellinger, Timmons, Rovey and Cailey. Absent: Dees.

A motion was made by Timmons seconded by Cailey to approve the Mayor’s Appointments: Airport Authority – Ted Elizondo to fill the unexpired term of Gene Mitchell May 2010, and Phil Sisson to fill the unexpired term of Bill Fleming May 2009 and the Lake Advisory - Board Harold Covili to fill the unexpired term of Mary Ellen DeClue May 2008 and Mick Simmons to fill the unexpired term of Sharon Redfern May 2009. Motion carried.

A motion was made by Timmons seconded by Rovey to approve the following items on the consent agenda: Minutes of the July 2, 2007 Regular Meeting, the Fire Department Report for June 2007, the Lake Department Report for July 2007, the Water Plant Report for July 2007 showing 33,666,000 gallons treated with a daily average of 1,295,000 gallons, the Police Department July Report showing $13,645.66 in Fines Collected, 239 citations issued to 171 individuals, $30.00 in dog fines collected, $60.00 in parking fines collected, 145 racial profiling entries, 5 new cases heard on Ordinance violations and 75 hours worked by the Auxiliary, the County Ambulance Report show Accounts Receivable the end of June of $641,367.77 and the end of July at $699,837.03,
the City Ambulance Report for July 2007 showing Receipts of $91,698.78, disbursements of $69,850.06 and an operating income of $21,848.72, the City Clerk’s Report for July 2007 showing Gross Cash Receipts of $1,904,183.30, Net Cash Receipts (excluding fund transfers) $748,370.89, Net Cash Disbursements (excluding fund transfers & including payroll) of $1,611,944.01, July Payroll $312,519.32 and Water Revenue for July $118,810.68, a motion to authorize the Mayor and City Clerk to issue warrants totaling $2,767,756.42, a motion to authorize the City Clerk to transfer the following funds from Sales Tax to Economic Development $50,000.00, Ambulance Operating $65,000.00, Corporate $600,000.00, New Sales Tax $62,501.73 and Civil Defense $1,000.00, CMT monthly report, EMC monthly report, a motion to change the Mayor’s Water Plant Construction Change Order Committee from BJ Wilkinson, Sylvester Jarman and Mayor Jones to Andy Ritchie, Sylvester Jarman and Mayor Jones. Change orders from $1.00 to $999.00 require 1 signature, $1,000.00 to $5,000.00 requires 2 signatures, $5,001.00 to $10,000.00 require 3 signatures and over $10,000.00 require Council Action, a motion to approve reimbursing Buster Contracting LLC $8,098.00 for towing two new mobile homes from Selma, AL to Litchfield, Il, a motion to approve Resolution #5-07 approving the transfer of the Cable Franchise from Charter Communications to New Wave Communications, a motion to approve the Downtown Façade Grant application submitted by Mariann Shelton for property located at 222 E. Ryder for an amount not exceed $2,500.00, a motion to approve the Downtown Façade Grant application submitted by Jay Adams, PC for property located at 314 North Monroe Street for an amount not to exceed $2,500.00, a motion to approve the Downtown Façade Grant application submitted by Litchfield National Bank for property located at 312 North State Street for an amount not to exceed $2,500.00, a motion to approve the Façade and Signage Grant application submitted by Mark Stieren for an amount not to exceed $2,500.00, a motion to authorize the City Clerk to write a check for $150.00 ($900.00 per employee for a total of $1,800.00 to two firefighters each week for six weeks for meals while they attend Certified Firefighter Academy, a motion to approve the purchase of four new firefighting nozzles from Mac’s Fire & Safety for the amount of $2,330.00, a motion to approve the recommendation and award grant monies to Zion Lutheran Contemporary Christian Music Ministry in the amount not to exceed $875.00, a motion to approve the bid of $3,820.00 from Young’s Roofing Inc, to tear off and replace with 25 year shingles the roofing on Marina 1 Office, comfort station and two shelters, a motion to purchase a new replacement backhoe from John Deere Equipment for the bid price of $58,785.00 with trade-in, a motion to approve the first reading of an ordinance for placement of stop signs on West Columbian southbound at the back exit of the Walgreen’s lot; a stop sign on West Columbian, northbound, at the same location and a stop sign on Hudson Street, eastbound, at the intersection with West Columbian, a motion to approve pay request #9 in the amount of $1,422,174.28 to Leander Construction for work on the new Water Treatment Plant, and a motion to spend up to $3,970.00 with D&M Electric to replace the electrical cable to the north destratifier at Lake Lou Yaeger. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, and Cailey. Naye: None. Absent: Dees. Motion carried.

Old Business - Public Works Committee:

A motion was made by Jarman seconded by Cailey to approve Aquatic Control Inc to remove American Lotus Plants up to the Five Mile and Raymond arms of Shoal Creek at a cost not to exceed $21,750.00. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Cailey and Jarman. Naye: None. Absent: Dees. Motion carried.

A motion was made by Jarman seconded by Cailey to approve the second reading of Ordinance No 3192 an Ordinance for Stop Signs. On roll call voting aye were Ellinger, Timmons, Rovey, Cailey, Jarman and Wise. Naye: None. Absent: Dees. Motion carried.

A motion was made by Jarman seconded by Rovey to approve an amendment to the Crawford Murphy & Tilly Inc agreement for an increase not to exceed $35,000.00 for overtime work to inspect the sandblasting and painting the primary structural steel members. On roll call voting aye were Timmons, Rovey, Cailey, Jarman, Wise and Ellinger. Naye: None. Absent: Dees. Motion carried.

Ted LaBelle with CMT advised the Council that Metro-AG had agreed to the $10,000.00 amount for the additional cleaning of the old lagoon.

A motion was made by Jarman seconded by Wise to approve the Litchfield Bass Club initiative to construct docks at Marina 2. Motion carried.

A motion was made by Jarman seconded by Ellinger to approve the purchase of $11,500.00 worth of miscellaneous equipment consisting of two large portable generators, one small portable generator, one portable air compressor, set of impact tools, a quick start battery charger, air hose and a pressure washer from Titan Equipment for the reduced price of $5,900.00. Motion carried.

Old Business – Public Service:

A motion was made by Timmons seconded by Cailey to adopt an Ordinance limiting the sale or use in the City any fireworks that require a match, lighter or any type of ignition device to activate the fireworks. This includes all Class C or Division 1.4 fireworks that are currently allowed for sale or use in the City. On roll call voting aye were Cailey. Naye: Rovey, Jarman, Wise, Ellinger and Timmons. Absent: Dees. Motion failed.

A motion was made by Timmons seconded by Cailey to approve the first reading of an Ordinance amending the Zoning Ordinance to allow a mobile home in an area not Mobile Home Zoned. On roll call voting aye are Cailey, Jarman, Wise, Ellinger, Timmons & Rovey. Naye: None. Absent: Dees. Motion carried.

Amy Hunt with RM Patton CPA gave the audit report for the year ending April 30, 2007.

There being no further business a motion was made by Rovey seconded by Jarman to adjourn at 7:20 P.M. Motion carried.


Approved,
Thomas F. Jones
Attest: Mayor
Marilyn S Hartke
City Clerk