Minutes of the Regular Meeting
July 2, 2007

A public hearing was conducted at 6:30 P.M. to discuss expanding the Montgomery County Enterprise Zone to include territory of approximately 400 acres in South Litchfield Township near the City of Litchfield, Illinois. The hearing concluded at 6:40 P.M.

Mayor Thomas F Jones called the Regular Meeting to order July 2, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Sylvester Jarman, Gary Wise, Harold Ellinger Jr., Pat Timmons, David Rovey, Gene Cailey and William Dees. Absent: James Kirby.

A motion was made by Rovey seconded by Cailey to approve the following items on the consent agenda: Minutes of the May 31, 2007 Special Meeting, Minutes of the June 14, 2007 Regular Meeting, Minutes of the May 31, 2007 Oversight Committee Meetings, the Water Plant Report for June 2007 showing 23,560,000 gallons of water treated with a daily average of 1,122,000 gallons, the Police Report for June showing fines collected of $13,526.42, 230 citations issued to 163 individuals, $15.00 in dog fines collected, $75.00 in parking fines collected, 168 Racial profiling entries, 2 new code cases heard, 42 Ordinance Notices issued with 40 complying without a hearing, and 50.5 hours worked by the Auxiliary, the Street and Drainage Report for June, EMC monthly report, CMT monthly report, the City Clerk’s Report for the month of June 2007 showing Gross Cash Receipts of $2,147,529.99, Net Cash Receipts (excluding fund transfers) of $1,481,080.88, Net Cash Disbursements (excluding fund transfers & including payroll) of $1,767,789.37, June Payrolls $303,217.39 and Water Revenue for June of $100,443.76, a motion to authorize the Mayor and City Clerk to issue warrants totaling $2,147,034.12, the City Ambulance Report for June showing Receipts of $19,682.91, Disbursements of $36,554.14 and an operating loss of $16,871.23, a motion to approve Resolution No 4-07 establishing pay and hourly schedules for Non-Bargaining Employees, retroactive to May 1, 2007, contingent upon final signatures/approval of the Collective Bargaining Agreement between the City of Litchfield and the Laborers’ International Union of North America, Laborers’ Local 773, a motion to release Executive Session Minutes dated August 1, 2006, September 5, 2006, January 2, 2007, February 6, 2007, April 26, 2007, May 1, 2007 and May 10, 2007 and to allow the City Clerk to destroy all tapes of Executive Sessions prior to November 2005, a motion to allow all City Departments to dispose of excessive, obsolete, and unneeded city-owned property through a public auction, and a motion to approve pay request #8 in the amount of $831,724.92 to Leander Construction for work at the new Water Treatment Plant. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Cailey and Dees. Naye: None. Absent: Kirby. Motion carried.

Old Business - Public Service Committee:

A motion was made by Timmons seconded by Cailey to approve two agreements with Vera Sun Energy Corporation – 1, Water Purchase Agreement and 2, Economic Development Agreement. On roll call voting aye were Wise, Ellinger, Timmons, Rovey, Cailey, Dees and Jarman. Naye: None. Absent: Kirby. Motion carried.

A motion was made by Timmons seconded by Dees to approve an agreement with Respondek Railroad Company for rail services for a term of five years contingent upon Brad Hantla City Attorney and Andy Ritchie City Administrator’s approval. Motion carried.

A motion was made by Timmons seconded by Dees to table until the August meeting an Economic Incentive Agreement providing a sales tax incentive with Steve Sakelaris of Piasa Lincoln Mercury for a dealership. Motion carried.

New Business – Public Service Committee:

A motion was made by Timmons seconded by Dees to approve the first reading of an Ordinance amending the Montgomery County Enterprise Zone Ordinance to expand the Enterprise Zone and add territory in South Litchfield Township. On roll call voting aye were Ellinger, Timmons, Rovey, Cailey, Dees, Jarman and Wise. Naye: None. Absent: Kirby. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve the Montgomery County Enterprise Zone Intergovernmental Agreement to add territory in South Litchfield Township. Motion carried.

A motion was made by Timmons seconded by Jarman to approve the hiring of two temporary employees for a three day period to help out with the boat races in August. Motion carried.

A motion was made by Timmons seconded by Cailey to authorize the City Clerk to write a check for $2,027.75 to Tire Plus Garage for repair of Engine 809. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve payment to Becker’s Roofing and Specialty Coatings for $35,050.00 for new roof on City Hall and for the City Clerk to issue a check. On roll call voting aye Timmons, Rovey, Cailey, Dees, Jarman, Wise & Ellinger. Naye: None. Absent: Kirby. Motion carried.

A motion was made by Timmons seconded by Jarman to approve the hiring of two temporary employees at minimum wage for the Lake Department for July and August. On roll call voting aye were Rovey, Dees, Jarman, Wise & Ellinger. Naye: Cailey & Timmons. Absent: Kirby. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve the second reading of Ordinance No. 3191 supplementing and amending the Enterprise Zone Intergovernmental Agreement by and among the County of Montgomery, Illinois, the Cities of Hillsboro, Litchfield and Coffeen and the Villages of Schram City and Taylor Springs, Illinois which is the Montgomery County Enterprise Zone. On roll call voting aye were Cailey, Dees, Jarman, Wise, Ellinger, Timmons and Rovey. Naye: None. Absent: Kirby. Motion carried.

Old Business – Public Works Committee:

A motion was made by Jarman seconded by Dees to approve a bid from Metro-Ag for $39,500.00 for cleaning of the west lagoon. A motion was made by Dees seconded by Timmons to add $2,000.00 to the motion to include the removal and disposal of the trees growing in the lagoon making the total amount of $41,500.00. On roll call voting aye were Cailey, Dees, Jarman, Wise, Ellinger, Timmons, and Rovey. Naye: None. Absent: Kirby. Motion carried.

A motion was made by Rovey seconded by Timmons to authorize up to $10,000.00, but hopefully it can be done for much less, the cleaning of the two abandoned lagoons. On roll call voting aye were Dees, Jarman, Wise, Ellinger, Timmons, Rovey and Cailey. Naye: None. Absent: Kirby. Motion carried.

A motion to approve the Litchfield Bass Club to construct docks at Marina 2 was tabled until the August meeting.

A motion was made by Jarman seconded by Timmons to approve up to $22,270.00 to repair the Lagoon Pump. On roll call voting aye were Jarman, Wise, Ellinger, Timmons, Rovey, Cailey & Dees. Naye: None. Absent: Kirby. Motion carried.

Mayor Thomas Jones recognized James Hendrickson at his retirement following 24 years of dedicated service to the City as a fireman.

There being no further business a motion was made by Timmons seconded by Rovey to adjourn at 8:20 P.M. Motion carried.


Approved,
Thomas F. Jones
Attest: Mayor
Marilyn S Hartke
City Clerk