Minutes of the Regular Meeting

April 3, 2007



A public hearing was held at 6:30 P.M. to discuss the proposed City budget. Levi Suhrenbrock led the hearing.



At 6:35 p.m. a public hearing was held to discuss the intent to submit a Public Facility Community Development Assistance Program grant application to the Illinois Department of Commerce and Economic Opportunity for design of a sewer line along Illinois Route 16. Mike Cavanaugh led the hearing.



Mayor Thomas F. Jones called the Regular Meeting to order April 3, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger, William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.



Wayne Feldmann spoke to the Council concerning the doublewide trailer at 504 S. Van Buren. A motion was made by Beiermann seconded by Jarman to move the topic to the Public Works Committee for discussion. Motion carried.



A motion was made by Jarman seconded by Dees to approve the following items on the consent agenda: Minutes of the March 6, 2007 Regular Meeting, Minutes of the March 21, 2007 Adjourned Meeting, the Street and Drainage Report for March 2007, the Water Plant March report showing 20,993,000 gallons treated with a daily average of 954,000 gallons, the Police Departments March report showing fines collected of $14,185.67, 265 citations issued to 172 individuals, $30.00 in dog fines collected, $75.00 in parking fines collected, 279 racial profiling entries, 2 new code cases heard, 122 Ordinance notices issued with 113 complied without a hearing and 67 hours worked by the Auxiliary, the City Ambulance Report for March showing receipts of $19,503.34, Disbursements of $38,935.91 and an Operating loss of $19,432.57, the County Ambulance Report showing Accounts Receivable the end of February of $750,667.02 with $195,999.83 uncollectible and the adjusted Accounts Receivable of $554,667.19, the City Clerk’s Report for the month of March 2007 showing Gross Cash Receipts of $1,507,488.90, Net Cash Receipts (excluding fund transfers) $910,333.90, Net Cash Disbursements (excluding fund transfers & including payroll) $674,966.17, March Payrolls $390,626.78 and Water Revenue for March $98,555.29, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,272,121.17, a motion to authorize the City Clerk to transfer $350,000.00 from Sales Tax to Corporate General, CMT March Report, EMC March Report, a motion to approve pay request #5 in the amount of $13,413.60 to Leander Construction, Inc for the work on the new Water Treatment Plant, a motion to approve Change Order #1 in the amount of a credit to Leander Construction for $4,090.80 for deletion of two electric actuators for valves, a motion to authorize the Mayor and designated officials to sign agreements with Norfolk and Southern Railroad and Burlington Northern and Santa Fe Railroad and to issue necessary checks for processing fees to both railroads as well as to Staubach Global Services for Sargent Street Watermain Replacement, a motion to allow the School District to blacktop 75 feet of the alley when they blacktop their property located at 728 S. Chestnut, a motion to approve the Downtown Façade Grant application submitted by Northgate Leasing for the property located at 105 & 107 North State Street as Karla’s Place for an amount not to exceed $2,500.00, a motion to approve the first reading of an Ordinance amending the Zoning Ordinance 2831 to approve a Special Use Permit to allow off-street parking for a non-dwelling use located in an (S-1) District at 728 S. Chestnut with a legal description of Lot 18 in Bishop’s Subdivision of Block 8 of Tyler’s Third Addition to the City of Litchfield, Montgomery County, Illinois, a motion to approve the first reading of an Ordinance the Zoning Ordinance 2831 to approve a zoning use change from Single Family Residential Zoning (S-1) to Neighborhood Commercial Zoning (C-1) for the real estate located at 810 and 812 S. Adams as approved by the Zoning Board of Appeals at its May 17, 2006 meeting, a motion to approve the recommendation and award grant monies to M.A.K.E. I.T. in the amount not to exceed $1,120.00, a motion to approve the recommendation and award grant monies to West Quest in the amount not to exceed $1,000.00, a motion to approve the first reading of an Ordinance Revising the budget for the fiscal year ending April 30, 2007 a motion approving the first reading of an Ordinance adopting the Annual Budget for the City of Litchfield for the fiscal year May 1, 2007 to April 30, 2008 , a motion to approve 2 street lights for the second phase of Freedom Place Addition, a motion to approve the Final Plat of Hollo Addition, a City Minor Subdivision subject to the Zoning Board approval, a motion to approve bid from Metro Ag from Breese, Il for $32,000.00 for Sludge Lagoon Cleaning , a motion to award bids of water treatment chemicals to G.S. Robins for the powdered activated carbon, potassium, permanganate, sodium bisulfate and the cationic polyelectrolyte, to Brenntag for rotary hydrated lime, anhydrous ammonia, hydrofluosilicic acid and sodium thiosulfate, to Ulrich for aluminum sulphate, to Water Treatment Services for amionic polyelectrolyte and to DPC for chlorine gas, a motion to approve a $31,000.00 expenditure from Lake Operations for the determination of the water supply of Lake Lou Yaeger, a motion to authorize Crawford Murphy & Tilly to obtain proposal from Leander Construction to increase the bleed-off pipe size feeding Lake Litchfield to increase flow from current 150 GPM in order to capture excess water from Lake Lou Yaeger, and a motion to authorize Crawford Murphy & Tilly to obtain a proposal from Leander Construction for upsizing the raw water main and the finished water main to larger sizes. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.



Old Business - Public Works Committee:



A motion was made by Cornman seconded by Dees to approve a Redevelopment Agreement with Brown Shoe Litchfield LP contingent upon the developer completing Exhibit A,B,C,D,E and F, and to approve the first reading of an Ordinance approving a redevelopment agreement by and between the City of Litchfield, Illinois and Brown Shoe Litchfield, LP in connection with a part of the redevelopment project area and to approve the first reading of an Ordinance amending the redevelopment plan and redevelopment project for the redevelopment project area (TIF#1) of the City of Litchfield, Illinois. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried.

A motion was made by Cornman seconded by Jarman to approve 3 Downtown Façade Grant Applications from TLC Properties. The motion was amended to say 1 application for 207 N. State in the amount of $2,500.00 and to authorize the City Clerk to issue a check. The amendment was approved and the motion with the amendment was then approved. Motion carried.



A motion was made by Cornman seconded by Ellinger to approve a Downtown Façade Grant Application from E.D. Investments Inc for property located at 223 North State. The motion was amended to authorize the City Clerk to issue a check in the amount of $2,500.00 with pending approval of the façade grant committee. The amendment was approved as read. The motion with the amendment was approved. Motion carried.



A motion was made by Cornman seconded by Beiermann to approve the expenditures associated with “soft costs” (port-a-potty, trash, security, power and etc.) for the 2008 “Litchfield International Cruisin’ Route 66 Party” at a cost not to exceed $25,000.00. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.



A motion was made by Cornman seconded by Beiermann to approve the Groves Property “Land Swap”. Motion carried.



A motion was made by Cornman seconded by Cailey to approve the second reading of Ordinance No 3179 An Ordinance Revising the Budget. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried.



A motion was made by Cornman seconded by Cailey to approve the second reading of Ordinance No 3180 an Ordinance adopting the Annual Budget for the City of Litchfield for the Fiscal Year May 1, 2007 to April 30, 2008. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.



A motion was made by Cornman seconded by Ellinger to approve the employee’s health insurance from May 1, 2007 to May 1, 2008 with Blue Cross/Blue Shield of Illinois. Motion carried.



New Business – Public Works Committee:



A motion was made by Dees seconded by Rovey to authorize the City Clerk to write a check for $3,000.00 to Western Waterproofing Co. for the repair of the cannon base in Library Park with $2,000.00 coming from Ward 4 monies and $1,000.00 from Ward 2 money. Motion carried.



A motion was made by Dees seconded by Beiermann to authorize the City Clerk to write a check for $1,000.00 to the American Ramp Company for the Skate Park with money coming from Ward 1 funds. Motion carried.



A motion was made by Dees seconded by Timmons to authorize Crawford Murphy & Tilly to advertise for Motor Fuel Tax material bids. Motion carried.



A discussion was held concerning the doublewide trailer going in to 504 S. Van Buren. Mr. Ritchie will check with the City Attorney to see the status on the filing of the agreement. If possible the Public Service Committee will discuss at their next meeting.



There being no further business a motion was made by Beiermann seconded by Jarman to adjourn at 7:35 P.M. Motion carried.





Approved,

Thomas F. Jones

Attest: Mayor

Marilyn S Hartke

City Clerk