Minutes of the Regular Meeting

May 1, 2007



Mayor Thomas F. Jones called the Regular Meeting to order May 1, 2007 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr, William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.



A motion was made by Timmons seconded by Rovey to go into Executive Session at 7:02 P.M. to discuss the selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.



A motion was made by Cornman seconded by Cailey to go back into Regular Session at 7:15 P.M. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees & Cailey. Absent: Beiermann. Naye: None. Motion carried.



A motion was made by Beiermann seconded by Cornman to approve the following items on the consent agenda: Minutes of the March 29, 2007 Finance Meetings, Minutes of the April 3, 2007 Regular Meeting, the Water Plant Report for April 2007 showing 25,040,000 gallons treated with a daily average of 1,391,000 gallons, the Street and Drainage Report for April 2007, the Police Dept April 2007 report showing fines collected of $13,095.79, 197 citations issued to 142 individuals, $60.00 in dog fines collected, $55.00 in parking fines collected, 191 Racial Profiling Entries, 4 new Code Cases Heard, 180 Ordinance Notices issued with 176 complying without a hearing and 33.5 hours worked by the Auxiliary, the County Ambulance Report showing Accounts Receivable at the end of March 2007 at $559,948.11, the City Ambulance Report for April 2007 show cash receipts of $46,073.52, expenditures of $31,081.59 and operating income of $14,991.93, the City Clerk’s Report for the month of April 2007 showing Gross Cash Receipts $1,246,690.68, Net Cash Receipts (excluding fund transfers) $793,747.38, Net Cash Disbursements (excluding fund transfers & including payrolls) $1,090,858.18, April Payrolls $280,589.30 and Water Revenue for April $83,693.62, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,543,662.28, CMT monthly report, EMC monthly report, a motion to approve pay the second reading of Ordinance No. 3181 amending Zoning Ordinance No 2831 to approve a Special Use Permit to allow off-street parking for a permitted non-dwelling use located in an (S-1) District at 728 S. Chestnut with a legal description of Lot Eighteen in Bishop’s Subdivision of Block Eight of Tyler’s Third Addition to the City of Litchfield, Montgomery County, Illinois, a motion to approve the second reading of Ordinance No 3182 amending Zoning Ordinance No 2831 to approve a zoning use change from Single Family Residential Zoning (S-1) to Neighborhood Commercial Zoning (C-1) for the real estate located at 810 and 812 S. Adams as approved by the Zoning Board of Appeals at its May 17, 2006 meeting, a motion to approve the second reading of Ordinance No 3183 amending the Redevelopment Plan and Redevelopment Project for the Redevelopment Project Area (TIF #1) of the City of Litchfield, a motion to approve the second reading of Ordinance No 3184 approving a Redevelopment Agreement by and between the City of Litchfield, Illinois and Brown Shoe Litchfield, LP in connection with a part of the Redevelopment Project Area, a motion to approve the first reading of an Ordinance increasing water rates to cover maintenance and operational costs, a motion to approve the first reading of an Ordinance increasing sewer rates to cover maintenance and operational costs, a motion to authorize the hiring of two Firefighters as soon as the Fire and Police Commissioners establish the new hiring list, a motion to approve purchase of new vertical shoring equipment from Pro Tec Equipment Inc for $5,090.00, a motion to approve the purchase of a leveling beam with shoes for the asphalt paver in the amount of $6,900.00 from Cummins, McGowan and West, a motion to revise the General Conditions of the water plant construction contract to allow payment by the City for stored materials if a signed waiver of lien is furnished prior to the next monthly payment instead of prior to the Application for payment, that no further payment on the project shall be made until the said waivers are furnished; and that the invoice amount of the stored materials shall be paid with no markup, and a motion to contract with Layne-Western for the repairs of he lagoon pump at the water treatment facility for a cost of $7,250.00. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.



Public Works Committee:



A motion was made by Dees seconded by Ellinger to approve a Special Events Liquor License for the Chamber of Commerce sponsored Party in the Park Event. Motion carried.



Public Services Committee:



A motion was made by Cornman seconded by Dees to approve the second reading of Ordinance No 3185 increasing water rates to cover maintenance and operational costs. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried.



A motion was made by Cornman seconded by Dees to approve the second reading of Ordinance No 3186 increasing sewer rates to cover maintenance and operational costs. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.



A motion was made by Cornman seconded by Dees to approve the first reading of an Ordinance in relation to a Redevelopment Agreement with Prairieland Development LLC and Litchfield Farms LLC dated December 2, 1999 and the Collateral Assignments of Rights to Payment Pursuant to the Redevelopment Agreement. On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.



A motion was made by Cornman seconded by Dees to approve the second reading of Ordinance No 3187 in relation to a Redevelopment Agreement with Prairieland Development LLC and Litchfield Farms LLC dated December 2, 1999 and the Collateral Assignments of Rights to Payment Pursuant to the Redevelopment Agreement. On roll call voting aye were Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman and Rovey. Naye: None. Motion carried.



A motion was made by Cornman seconded by Cailey to approve initial cost up to $10,000.00 and move forward investigating the creation of a fire protection district and utilize the services of Mr. James Sinclair as the attorney for this project. Motion carried.



A motion was made by Cornman seconded by Rovey to adjourn Sine Die. On roll call voting aye were Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey and Dees. Naye: None. Motion carried.



City Clerk Marilyn S Hartke swore in newly elected Aldermen Ross E Wilson Jr. Ward 1, Pat Timmons Ward 2, James Kirby Ward 3 and William Dees Ward 4.



Mayor Jones called the new Council back in session and requested to appoint Brad Hantla as City Attorney. A motion was made by Cailey seconded by Rovey to approve the Mayor’s appointment. Motion carried.



Mayor Jones requested to appoint Marilyn S Hartke City Treasurer. A motion was made by Cailey seconded by Jarman to approve the Mayor’s appointment. Motion carried.



Mayor Jones requested the following Standing Committee Assignments, Boards, Commissions and Committee appointments:

Public Services Committee:

Pat Timmons, Chairman Economic Development & Finance

James Kirby Building & Zoning (Economic Dev. Commission)

Gene Cailey Police Fire and Ambulance

William Dees Administration, Tourism & Lights

Public Works Committee:

Sylvester Jarman, Chairman Lake

Dave Rovey Streets, Drainage and Planning Commission

Ross E Wilson Jr. Building & Grounds

Harold Ellinger Sewer & Water



Boards, Commissions and Committee:

Police & Fire Commission 3 year appointment Larry Elvers, Library Board 3 year appointment Dawn Ashby, Delores Hogsett and Reverend Jay Johnson, Planning Commission 3 year appointment Joe Goeke and Dorothy Mansholt, Economic Development Commission 4 year appointment Ron Norris, Tom Franzen, Bob Reid and Ken Elmore and Tourism Advisory Committee 3 year appointment John Behrendt & Pat Bickoff and a 1 year unexpired term Susan Gartner. A motion was made by Rovey seconded by Timmons to accept the Mayor’s appointments. Motion carried.



A motion was made by Timmons seconded by Rovey to adjourn at 7:35 P.M. until May 10, 2007 at 5:30 P.M. Motion carried.





Approved,

Thomas F. Jones

Attest: Mayor

Marilyn S Hartke

City Clerk