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Agenda August 7, 2012
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City of Litchfield, Illinois

Public Meeting

City Hall Council Chambers

August 7, 2012 at 5:45pm



The Litchfield City Council will be meeting to go over the Combined Sewer Overflow Control, Pollution Prevention Plan, Operation and Maintenance Plan and Public Notification Plan for the Wastewater Treatment Facilities



Litchfield City Council Meeting

City Hall

August 7, 2012

6:00 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors:

Appointment: Mary Ann Frerichs appointment as Deputy Clerk

Public Participation Applicant Comments:



Consent Agenda:



Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



1. A motion to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading)

2. A motion to adopt an Ordinance amending Ordinance Number 3243 to grant a Special Use Permit to allow the construction of a non-commercial club and a cook building to the Knights of Columbus Litchfield, Home Funding Association with the condition that the Special Use Permit is non-transferable and that building permits be obtained before any construction begins. The address to which the Special Use Permit will apply is 208 East Martin Street, Litchfield, Illinois with a legal description of Lot (3) Three, Lot (4) Four, Block (54), Fifty-four, P.C. Huggins Addition to the City of Litchfield, Montgomery County, Illinois. (2nd Reading)

3. A motion to adopt an Ordinance amending Ordinance #3242 to stipulate that the Occupancy Permit for a cook building and meeting hall be issued within 8 years of the original passage of the zoning change. (2nd Reading)

4. A motion to establish a change order board composed of the Mayor, the Alderman in Liaison for streets, drainage and sewer (Harold Ellinger), and the City Administrator to approve recommending any changes to the IDOT Streetscape contract. The levels of authority required for change order reviews will be as follows: (0-$1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)

5. A motion to amend Ordinance number 2860 to state the Deputy Clerk is responsible for the duties of the City Clerk in his/her absence as outlined in the List of Duties attached. The Deputy Clerk shall be compensated at a rate $50 per month.

6. A motion to establish a change order board composed of the Mayor, the Alderman in liaison for streets, drainage and sewer (Harold Ellinger), and the City Administrator to approve recommending any changes to the City of Litchfield’s Douglas Street Lift Station contract. The levels of authority required for change order reviews will be as follows: (0-$1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)

7. A motion to establish a change order board composed of the Mayor, the Alderman in liaison for economic development and water (Dave Hollo), and the City Administrator to approve recommending any changes to the City of Litchfield’s Tyler Avenue Water Main contract. The levels of authority required for change order reviews will be as follows: (0- $1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)

8. A motion to approve an Ordinance amending Ordinance number 3317 of the City of Litchfield, Montgomery County, Illinois, providing for the issuance of taxable tax increment revenue bonds (TIF #1), series 2011, and related matters passed May 3, 2011. (1st Reading)

9. A motion to approve the agreement between the City of Litchfield and the University of Illinois Fire Service Institute for conducting a class titled Fire Apparatus Engineering and administering the State of Illinois Fire Marshall’s Office certification test for the class for an amount not to exceed $12,500.

10. A motion to refund permit fee for building permit #3272 in the amount of $570.

11. A motion to approve Curry Construction change order #11 in the amount of $2,674 for 2 strainers that were added to the reverse flow piping to protect the membrane filter fibers.

12. A motion to approve Curry Construction payment application #14 in the amount of $28,023.93 with 5% retainage being withheld. Payment for change order # 8 is included in the pay application.

13. A motion to grant Curry Construction an extension of 20 days for the substantial completion and 50 days for the final completion to the Water Treatment Plant.

14. A motion to approve repair and replacement of 9 pieces of flow metering and sensing equipment by Durkin Equipment Company for $16,003 at the Wastewater Treatment Facility to allow EMC to purchase 3 more pieces of flow metering and level sensing equipment through the normal maintenance and repair budget.

15. A motion to approve the repair of the emergency generator and the emergency generator’s radiator at the Wastewater Treatment Facility for $11,435.



Old Business:



1. A motion to approve bid opening for the Municipal Stormwater Management Improvements.

2. Discussion with possible motion to approve acquiring the property located at 109 West Ryder Street, also known as the Buzzard’s Roost and to begin the demolition process all for a price not to exceed $25,000.

3. A motion to approve the Tourism Coordinator to work out of the Litchfield Museum and Route 66 Welcome Center during regular business hours.

4. A motion to approve a change order request to substitute a larger diameter pipe than what was shown on the plans for the Tyler Avenue Watermain Replacement Project.

5. A motion to approve an Ordinance Annexing City Owned, Unoccupied Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois.

(1st Reading)



New Business



1. No New Business.



Executive Session



A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:



1. The purchase or lease of real property for the use of the public body for the purpose of discussing whether a particular parcel should be acquired.” (5ILCS 120/2(C)(5))





 

 



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