Litchfield City Council

City Hall

November 1, 2011

7:00 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors:

Appointments:



Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



1. A motion to approve the temporary promotion retroactive to September 26, 2011 of Fire Captain Chris Handshy to the position of Acting Fire Chief during the period that the city searches for a permanent Fire Chief.

2. A motion to approve the Insurance Renewals for December 1, 2011 to December 1, 2012 from ICRMT for commercial general liability, fleet, umbrella, various professional liabilities and workers compensation coverages.

3. A motion to approve an Agreement between the City of Litchfield and the State of Illinois, which addresses the traffic signal modernization of the IL 16 intersections with State and Jefferson Streets, updating ADA ramps at IL 16 and Monroe Street, milling and resurfacing the 12’ parking lane on the south side of IL 16 from State Street to Monroe Street. Also, to approve the “Plan Approval”, the Certificate to Execute the Agreement, the MFT Appropriation Resolution, the Appropriation Resolution and to authorize the Mayor to sign agreements listed above. Total cost of project is $4,140,000 with the City’s share being $12,592.50.

4. A motion to approve an Ordinance that amends City Code § 50.01 to add City sewer service to the provision of providing City water services outside the City corporate limits subject to annexation.

5. A motion to authorize the Mayor to sign a 2011 Agreement between the Montgomery County Board and the Litchfield Area Ambulance Service.

6. A motion to approve an expenditure in the amount of $350 for sanctioning through the Kansas City BBQ Society for the “Q the Lou” barbecue competition to be held in conjunction with the 2012 “Do the Lou” festival and authorization for the Mayor to sign contract.

7. A motion to approve the purchase of approximately 3,307 (5”-8”) Largemouth Bass Fish at a cost of $1.40 per fish totalling $4,630 from Fountain Bluff Fish Farm.

8. A motion to approve the purchase of an eleven foot power angle snow plow from Woody’s Municipal Supply Company for the amount of $7,175.

9. A motion to approve a change order #1 credit of $5,282.80 to Moniger Excavating Co., Inc. for work completed on the Jackson Street Reconstruction Project.

10. A motion to approve final payment of $15,833.86 to Moniger Excavating Co., Inc., for work completed on the Jackson Street Reconstruction Project, with payment to be released after approval from the Illinois Department of Transportation.

11. A motion to approve payment application #5 to Curry Construction, Inc. for $80,375.02 for amount due for materials stored at the water treatment plant.

12. A motion to extend contract time for substantial completion date from December 19, 2011 to March 19, 2012 and for final completion date from March 19, 2012 to June 19, 2012 to Curry Construction for the Water Treatment Plant Membrane Filtration Project.

13. A motion to approve change order #2 in the amount of $5,223.67 to Kamadulski Excavating and Grading Company for work performed on Phase 2 of the Litchfield Lake Dam Improvements Projects.

14. A motion to approve payment application #1 in the amount of $131,741.73 to Kamadulski Excavating and Grading Company for work performed on Phase 2 of the Litchfield Lake Dam Improvements Project.



Old Business:



1. A motion to approve payment to the Park District up to $20,000 for the purchase of Playground Equipment at Walton Park in the 2012-2013 Budget Year.



New Business:



1. A motion to approve the Downtown Façade Grant Application submitted by the Litchfield Eagles for the property located at 116 West Ryder Street for an amount not to exceed $5,700 contingent upon completed application and the Building Department granting final approval of materials used and work completed.