City of Litchfield Committee Meetings March 31, 2011
6:00 pm
City Hall

(Please put all cell phones and pagers on silent mode or turn off. Thank you)


AGENDA


ADMINISTRATION – HAROLD ELLINGER

1. Approve By-Laws – A motion to approve a Resolution of the By-Laws of the Montgomery County Enterprise Zone.***

2. Right-of-Entry for Army Corps – A motion to authorize the Mayor to sign a Department of the Army Right-of-Entry for Site Inspection of Non Federal Public Lands in regard to the military munitions response program.***

3. Approve Ordinance Revising Budget – A motion to approve an Ordinance, “Year Ending
April 30, 2011 Budget Amendments” for the City of Litchfield.***

4. Approve 2011-2012 Budget – A motion to approve an Ordinance adopting the annual budget for the City of Litchfield for the fiscal year May 1, 2011 to April 30, 2012.***

5. Contract Signature Authority – A discussion with possible action to follow regarding approval authority by the City Administrator or the Mayor with concurrence by the City Attorney for awarding contracts not to exceed $1,000.

ECONOMIC DEVELOPMENT – PAT TIMMONS

1. Annual Spring Clean-up Campaign – A motion to approve the use of $3,000 of Ward Improvement Funds for the current fiscal year to assist with trash dumpster fees for the Annual Spring Clean-up campaign and to authorize the City Clerk to cut a check for services.***

2. Contract for Marketing Services – A motion to authorize the Mayor to sign a contract of Craig Martin Simon Design for marketing services and design and production of a marketing piece in an amount not to exceed $4,000 and to authorize the City Clerk to cut a check of $2,500 for a deposit.***

3. Renew Membership with MCEDC – A motion to renew membership with the Montgomery County Economic Development Corporation (MCEDC) for a one year period and to authorize the City Clerk to cut a check for $6,815.***

FINANCE – PAT TIMMONS

1. Transfer Funds and to Pay Bills – A motion to direct the City Clerk to transfer funds from the City Sales Tax to the City’s General Fund and to issue checks and the authorization to pay the bills. These amounts will be given to the City Council at the April 5, 2011 meeting.***

FIRE & AMBULANCE – GARY WISE

1. Purchase of Bunker Gear – A motion to approve the purchase of one complete set of bunker gear from Mac’s Fire and Safety in the amount of $1,750.***

PLANNING, ZONING & BUILDING – MARILYN SISSON

1. No Agenda Items.

POLICE – GARY WISE

1. Licensing of Trash Haulers – A motion to approve an Ordinance Requiring all Trash Haulers to be licensed by the City of Litchfield. (Council Letter in Packet stapled with Agenda Items 1-7)

2. Trash Hauler Standards – A motion to approve an Ordinance Requiring All Trash Haulers to meet certain vehicle and hauling standards, as part of their licensing process. (Council Letter in
Packet stapled with Agenda Items 1-7)

3. Water/Trash Enforcement for Residents – A motion to approve an Ordinance Requiring all City Water Customers to have commercial trash service, of their own choosing, and to provide proof upon the request of the City. (Council Letter in Packet stapled with Agenda Items 1-7)

4. Requirement of Landlords for Trash Service – A motion to approve an Ordinance Requiring all Rental Property Owners (Landlords) to contract for commercial trash service as part of their rental agreement. (Council Letter in Packet stapled with Agenda Items 1-7)

5. Use of Certain Trash Receptacles – A motion to approve an Ordinance Requiring all Residences to use hauler-provided containers for trash pick-up. (Council Letter in Packet stapled with Agenda Items 1-7)

6. Eliminate City Spring and Fall Clean-up – A discussion, with possible action, to change the spring and fall cleanup efforts, historically provided by the City, to independent hauler-initiatives. (Council Letter in Packet stapled with Agenda Items 1-7)

7. Purchase Dumpster and Solicit Bids – A motion to approve the purchase of a large, roll-off styled dumpster (new or used) for a price not to exceed $4,000 for continuous year round use in Code Enforcement efforts, and to authorize the Police Department to solicit bids from independent haulers for picking up the acquired dumpster when full, taking it to the landfill, and returning it to a designated location on an annual contract. (Council Letter in Packet stapled with Agenda Items 1-7)

8. Stop Sign Placement – A motion to approve an Ordinance for the placement of Stop Signs on Fisher Street, in both east and westbound directions, at Harrison Street.***

9. Declare Vehicles as Surplus – A motion to approve an Ordinance declaring certain vehicles (1997 Jeep Cherokee and 1997 Ford Explorer) as surplus, to authorize their disposal as such via electronic public auction and to authorize the their disposal as approved by the City Administrator with proceeds to be used by the Police Department to replace expired body armor.***

TOURISM – GARY LAW

1. Approve Festival – A motion to approve the expenditures associated with the 1st Ever “Do the Lou” Festival in an amount not to exceed $10,000 to be held September 16-17, 2011.***

2. Sign Contract – A motion to approve an expenditure in the amount of $350 for sanctioning through the Kansas City BBQ Society for the “Q the Lou” barbecue competition to be held in conjunction with the “Do the Lou” festival and to authorize the Mayor to sign such contract.***

3. Entertainment for Festival – A motion to approve an expenditure in the amount of $900 for contracted services with Pearle Handle Band for entertainment on Friday, September 16th at the “Do the Lou” Festival and authorization for the Mayor to sign such contract.***

4. Entertainment for Festival – A motion to approve an expenditure in the amount of $1,925 for contracted services with Nonstop Classic Rock for entertainment on Saturday, September 17th at the “Do the Lou” Festival and authorization for the Mayor to sign such contract.***

5. Sign Marketing Contract – A motion to approve a contract with Craig Martin Simon Design for marketing services and design and production of a brochure in an amount not to exceed $17,500 and to authorize the City Clerk to cut a check for $5,000 for a deposit.***

6. Summer Gifted Academy – A motion to approve award of grant monies to the Litchfield Summer Gifted Academy in an amount not to exceed $388 for the Academy to be held June 19-24, 2011.***

7. Rt. 66 Jets Rally – A motion to approve the award of grant monies to the Litchfield Airport Authority in an amount not to exceed $748 for the Route 66 Jets Rally to be held September 8-11, 2011.***

8. IL State Trapshooters Assoc. – A motion to approve the award of grant monies to the Illinois State Trapshooters Association in an amount not to exceed $1,500 for the 135th Illinois State Trapshoot to be held June 13-19, 2011.***


BUILDING AND GROUNDS – ROBERT OSTENDORF

1. No Agenda Items.

LAKE – GARY LAW

1. No Agenda Items.

STREETS AND DRAINAGE – GENE CAILEY

1. No Agenda Items.

WATER AND SEWER – BILL DEES

1. Award Chemical Bids – A motion to award bids of water treatment chemicals based on information from the March 18th bid opening. Bid tabulation sheet and bid recommendation sheet provided in council letter.***