City of Litchfield Committee Meetings April 28, 2011
6:00 pm
City Hall

(Please put all cell phones and pagers on silent mode or turn off. Thank you)


AGENDA


ADMINISTRATION – HAROLD ELLINGER

1. Mayor Sign Grant Agreement – A motion to authorize the mayor to sign a grant agreement with the Illinois Department of Commerce and Economic Opportunity for $350,000 to construct an in-lake silt basin on the north edge of Lake Lou Yaeger.***

2. Approve Domicile Ordinance - A motion to approve an Ordinance defining domicile and matrimonial domicile with respect to residency requirements for City of Litchfield employment.

ECONOMIC DEVELOPMENT – PAT TIMMONS

1. Downtown Facade Grant Approval – A motion to approve the Downtown Facade Grant application submitted by Cindi Keeton, for property located at 108 West Edwards Street for an amount not to exceed $7,500 contingent upon completed application and the Building Department granting final approval of materials used and work completed.***

FINANCE – PAT TIMMONS

1. Transfer Funds and to Pay Bills – A motion to direct the City Clerk to transfer funds from the City Sales Tax to the City’s General Fund and to issue checks and the authorization to pay the bills. These amounts will be given to the City Council at the May 3, 2011 meeting.***

FIRE & AMBULANCE – GARY WISE

1. Collection of Unpaid Fire Service Calls – A motion to approve a contract with Steve Paden of Pinnacle Collection Agency for collection services for unpaid fire calls at a retrieval rate of return of 70% for the City.***


PLANNING, ZONING & BUILDING – MARILYN SISSON

1. Wind Turbines/Solar Panels – Discussion with possible action from Council regarding zoning and installation of wind turbines and solar panels in the City of Litchfield.
2. Change in Notification to Affected Residents – A motion to adopt an Ordinance amending Ordinance Number 2831, Section 150.170, Paragraph (A)(1), to read: By Certificate of Mailing to the applicant, to the last known owner of the property adjoining the premises in question, and all property owners within the zoning district affected by the amendment. A copy of the Certificate of Mailing indicating the name and address of property owners to which the notices were sent, certified by the Postmaster, shall be provided to the Building and Zoning Department no later than 20 days prior to the date of the Public Hearing.***

POLICE – GARY WISE

1. Change in Filing of Lien – A motion to adopt an Ordinance Amending Ordinance #94.54 – Recovery of City Abatement Costs; Lien extending the time frame to file a lien from 60 days to 365 days and the cost of filing lien to be at the sole expense of the property owner.***

TOURISM – GARY LAW

1. No Agenda Items.

BUILDING AND GROUNDS – ROBERT OSTENDORF

1. No Agenda Items.

LAKE – GARY LAW

1. Tractor Tires – A motion to approve the purchase of tractor tires from Taylor Tire for a total of $1,756.10.***

2. Purchase of AED – A motion to approve the purchase of an AED (Heart Resuscitator) for Milnot Beach from Mac’s Fire and Safety at a cost of $1,360.***

STREETS AND DRAINAGE – GENE CAILEY

1. Purchase of Mig Welder – A motion to purchase a mig (wire feed) welder from Rural King for a price of $1,450.***

WATER AND SEWER – BILL DEES

1. Leander Construction – Discussion with possible action regarding payment to Lenader Construction for the Water Treatment Plant.

2. Approve Pay Request - A motion to approve pay request #2 to Curry Construction for $53,193.06 for the Membrane Filtration Construction Project.

*** Items to be Consented

Executive Session

A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

a. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” (5ILCS 120/2(c)(1)).
b. “Collective negotiating matters between the public body and its employees concerning salary schedules for one or more classes of employees.” (5ILCS 120/2(c)(2)).