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Agenda, August 6, 2013
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Litchfield City Council Meeting

City Hall

August 6, 2013

6:30 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors:

Appointment: Appointment Jamie Hires-Planning Commission

Appointment of 2nd Ward Alderman

Oath of Office of Appointee

Correspondence:

Public Participation Applicant Comments:



Consent Agenda:



Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



1. A motion to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading)

2. A motion to authorize the City Clerk to partially release the May 21, 2013 Executive Minutes.

3. A motion to approve an Ordinance for the Sixth and Seventh Additions, of Route 66 Crossing Lots 36 (Action PowerSports-already approved at the July Council meeting) and Lot 16 (Huddle House) commercial subdivision. (1st Reading)

4. A motion to approve pay request #2 in the amount of $7,623 to Haier Plumbing and Heating, Inc., for work completed on the Water Main Replacement across Ernst Field.

5. A motion to approve the renewal of a contract for advertising efforts with R&K Outdoor, Inc., in an amount not to exceed $7,450 for billboard advertising.

6. A motion to approve the purchase of 300 feet of 24 pipe and pipe materials to close in the ditch along Old Historic Route 66 by the George Press and Quality Inn from Coady Municipal Supply for the amount of $6,700.

7. A motion to approve the purchase of replacement parts for a Moyno Sludge Pump, for the Wastewater Treatment Facility, from Vandevanter Engineering for $5,468.31, plus shipping.

8. A motion to approve the replacement of one all-weather, automatic sampler, at the Wastewater Treatment Facility, from Hach Company for $4,596.

9. A motion to purchase a side mount boom mower from Rahn Equipment Co., for $14,579 with the cost being split between the Wastewater Treatment Plant, the Lake Department and the Street Department.

10. A motion to approve an Ordinance annexing territories into the corporate limits of the City of Litchfield, Montgomery County, Illinois. (1st Reading)



Old Business:



ADMINISTRATION WOODROW STREET



1. Natural Gas proposal discussion for City owned facilities.

2. Citywide electric aggregation proposal discussion.



ECONOMIC DEVELOPMENT-DAVE HOLLO



1. A motion to approve the Downtown Faade Grant application submitted by Lonnie Bathurst for the property located at 510 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue a check.



TOURISM TIM HANCOCK



1. A motion to approve a contract for advertising efforts with Mid- America Advertising in an amount not to exceed $6,650 for billboard advertising.



ZONING DWAYNE GERL



1. A motion to waive a second reading approving an Ordinance for the Sixth and Seventh Additions, of Route 66 Crossing Lots 36 (Action PowerSports-already approved at the July Council meeting) and Lot 16 (Huddle House) commercial subdivision.



SEWER



1. A motion to approve the second amendment to the agreement for the treatment of leachate with Envotech-Illinois L.L.C. (EI)



New Business:



1. A motion to approve an Ordinance declaring the 2004 Ford E-450 ambulance conversion as surplus and authorize its disposal. The vehicles Odometer reads 84,235.5 miles. The vehicles FIN number is 1FDXE45PO4HA94798. (1st Reading)

2. A motion to waive a second reading for the Ordinance declaring the 2004 Ford E-450 ambulance conversion as surplus and authorize its disposal. The vehicles Odometer reads 84,235.5 miles. The vehicles FIN number is 1FDXE45PO4HA94798.

3. A motion to approve an Ordinance declaring the 1996 chevrolet S10 and the 2008 Ford Escape Hybrid vehicle as surplus and to authorize their disposal via electronic auction with the 2008 Ford Escape being sold at 80% of reasonable NADA wholesale book value. The proceeds from which are to be used by the Police Department to augment equipment replacement needs in the Sale of Police cars.

4. A motion to approve IDOTs Illinois Transportation Enhancement Program Resolution.



Executive Session



A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:



1. Litigation (5ILCS 120/2(C)(11))

2. The purchase or lease of real property for the use of the public body

for the purpose of discussing whether a particular parcel should be

acquired. (5ILCS 120/2(C)(5))

3. The setting of a price for sale or lease of property owned by the public body.

(5ILCS 120/2(C)(6)



New Business:



1. Possible action to follow.



 

 



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