Litchfield City Council

City Hall

February 1, 2011 7:00 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors:

Appointments:

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



1. A motion to approve an ordinance declaring a 1992 GMC Van and a 1998 Lincoln Continental (seized by Police) as surplus and to authorize their disposal via electronic auction with the proceeds to be used by the Police Department to augment equipment replacement needs not supported by budgetary allocations. (2nd Reading)

2. A motion to approve an ordinance declaring the mobile home the City received from FEMA several years ago as surplus and to authorize its sale via sealed bid and for the proceeds of that sale to be returned to the General Fund. (2nd Reading)

3. A motion to amend Ordinance 2944 and amend Article 4 Locations section (k). This is the Ordinance regulating the display of outdoor political campaign signs on residential property. (2nd Reading)

4. A motion to adopt an Ordinance declaring 503 West Sargent Street, 314 South Brown Street and 338 South Douglas Street, city owned properties, as surplus and to authorize their disposal via auction or sealed bid. Also to go with Option 1 of City Attorney Letter for disposing of property. (2nd Reading)

5. A motion to approve an Ordinance for Lake Annexation to include only uninhabited property. This was approved as Phase 1 during the July 6, 2010 City Council meeting. (2nd Reading)

6. A motion to delete/rescind items 3 and 4 from the existing contract with the Henderson Public Water District restricting sales to businesses and farms.

7. A motion to approve contracting for Downtown Streetscape Phase II Engineering from Cowdrey and German Designed Architecture for an amount not to exceed $135,000.

8. A motion to authorize the Mayor to sign a contract with American Response Vehicles for the acceptance of bid for the construction and delivery of a 2011 American Response Vehicle in the amount of $154,673.

9. A motion to approve an ordinance declaring certain dive equipment as surplus and allow that surplus equipment to be traded in for newer equipment.

10. A motion to purchase additional Christmas decorations from Wayne Manufacturing to enhance the new downtown streetscape in an amount not to exceed $11,000 and authorize the City Clerk to cut a check for 50% deposit.

11. A motion to purchase additional Christmas decorations from Christmas Night, Inc., to enhance the new downtown streetscape in an amount not to exceed $8,000 and authorize the City Clerk to cut a check for 50% deposit.

12. A motion to approve a bid from Five Alarm Fireworks for $10,000 to put on the annual fireworks display at Lake Lou Yaeger.



Old Business



1. A motion to approve an Ordinance Supplementing and Amending the Enterprise Zone Intergovernmental Agreement by and among the County of Montgomery, Illinois, the Cities of Hillsboro, Litchfield, Coffeen, Nokomis and Witt and the Villages of Schram City, Taylor Springs, Coalton, Irving and Raymond, Illinois which is the Montgomery County Enterprise Zone. (2nd Reading)

2. A motion to approve Hidden Acres, a City Minor Subdivision.

3. A motion to approve an Annexation Agreement between Michael and Marijane Zimmerman and the City of Litchfield and to grant an easement for ingress and egress over city property, conditional upon the property’s purchase being finalized.

4. A motion to accept bid of $7,250 from Cloyd Excavating for demolition of properties located at 316 W. Beach and 704 N. Monroe and authorize City Clerk to cut check, upon final approval of Building Inspector.

5. A motion to accept the tax deed from Mr. Lane for property located at 914 South Walnut, pay the filing fee to transfer ownership, declare the property as surplus and sell it to the highest bidder via auction.

6. A motion to grant an easement to Michael and Marijane Zimmerman for property described in attached Easement Document.



New Business



1. A motion to approve pay request #1 to Curry Construction, Inc., for $32,367.60 for work completed on the Membrane Filtration System and authorize the City Clerk to cut a check.

2. A motion to approve an Ordinance Annexing Real Estate into the City of Litchfield, Montgomery County, Illinois. (1st Reading)