Litchfield City Council

City Hall

January 6, 2011 6:45 p.m.



PUBLIC HEARING



The City Council of the City of Litchfield will be meeting on January 6, 2011 at 6:45 pm to discuss an annexation agreement with Mike Zimmerman for property located on Lake Yaeger Trail.



Litchfield City Council

City Hall

January 6, 2011

7:00 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors: Speaker regarding police action with auto accident

Appointments:

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:

1. A motion to adopt an Ordinance declaring a 2003 Cadillac (VIN #1G6KD54Y93U194747), seized by the Police Department as part of a criminal proceedings, as surplus. (2nd Reading) Also to authorize its disposal via electronic auction, the proceeds from which to be used by the Police Department to augment equipment replacement needs in the Police Department not supported by budgetary allocations.

2. A motion to appoint Sharon Wood, Deputy Clerk, as the alternate Local Election Official for the City of Litchfield.

3. A motion to accept the 2010 Fire Act Grant in the amount of $19,000 with a $1,000 City match for a total of $20,000 and to allow the Fire Chief to advertise and solicit sealed bids for the purchase of washer/extractor and dryer and to have the City Council award the lowest responsive bid.

4. A motion to approve an ordinance declaring a 1992 GMC Van and a 1998 Lincoln Continental (seized by Police) as surplus and to authorize their disposal via electronic auction with the proceeds to be used by the Police Department to augment equipment replacement needs not supported by budgetary allocations. (1st Reading)

5. A motion to approve an ordinance declaring the mobile home the City received from FEMA several years ago as surplus and to authorize its sale via sealed bid and for the proceeds of that sale to be returned to the General Fund. (1st Reading)

6. A motion to approve membership dues of $1,539 for a 12 month membership with Illinois Hotel and Lodging Association.

7. A motion to approve payment of $18,348.32 to the Litchfield Park District for work completed on the Walton Park Covered Bridge and handicap landing.

8. A motion to approve payment to Bates Sales Company for $2,920 for repair of the grit removal auger at the Wastewater Treatment Facility.



Old Business

1. A motion to approve the Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code.

2. A motion to approve Maintenance Engineering to be Performed by CMT.

3. A motion to proceed with advertising for construction bids for the Motor Fuel Tax Program.

4 A motion to proceed with advertising for construction bids for the Jackson Street Reconstruction Program.

5. A motion to approve Crawford, Murphy & Tilly to do engineering work and complete the bidding documents and to submit documents to IDNR for a revised construction permit on the replacement of the upstream slope protection for Litchfield Lake for a cost not to exceed $28,000.

6. A motion to authorize Crawford, Murphy & Tilly to prepare application for renewal of the NPDES permit for the wastewater lagoon discharge at the drinking water treatment plant for a cost not to exceed $8,000.

7. A motion to amend Ordinance 2944 and amend Article 4 Locations section (k). This is the Ordinance regulating the display of outdoor political campaign signs on residential property.

8. A motion to adopt an Ordinance declaring 503 West Sargent Street, 314 South Brown Street and 338 South Douglas Street, city owned properties, as surplus and to authorize their disposal via auction or sealed bid. Also to go with Option 1 of City Attorney Letter for disposing of property.

9. A motion to approve an Ordinance Supplementing and Amending the Enterprise Zone Intergovernmental Agreement by and among the County of Montgomery, Illinois, the Cities of Hillsboro, Litchfield, Coffeen, Nokomis and Witt and the Villages of Schram City, Taylor Springs, Coalton, Irving and Raymond, Illinois which is the Montgomery County Enterprise Zone. (2nd Reading)



New Business

1. A motion to approve an Ordinance for Lake Annexation to include only uninhabited property. This was approved as Phase 1 during the July 6, 2010 City Council meeting. (1st Reading)

2. A motion to approve an invoice from Hurst Rosche Engineering, Inc., for engineering work completed on the Study Drainage West of Jefferson, North of Ferdon and South of Sallee Streets in the amount of $3,712.50.