Litchfield City Council
City Hall
October 5, 2010
7:00 p.m.

Please put all cell phones and pagers on silent mode or turn off. Thank you.

Call Meeting to Order
Pledge to Flag
Roll Call
Recognition of Guests and Visitors:
Appointments: Dan Perryman – to fill unexpired term to May, 2011 - Police Pension Board
Consent Agenda
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

1. A motion to approve an Ordinance placing a stop sign on Prairie Street, at the intersection with Maple Street (also known as Ballpark Trail), and on Chapin Street, at its intersection with Maple Street (also known as Ballpark Trail) (2nd Reading)
2. A motion to approve a contract with Hurst-Rosche Engineers, Inc., in the amount of $14,850 for storm sewer drainage between Ferdon Street and the area surrounding the National Guard Armory.
3. A motion to approve the 2011 Meeting Dates for the Litchfield City Council.
4. A motion to approve the Downtown Façade Grant application submitted by Cindy Keeton for the property located at 108 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of items outlined in council letter.
5. A motion to approve the Downtown Façade Grant application submitted by Cindy Keeton for the property located at 109 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of items outlined in council letter.
6. A motion to approve the Downtown Façade Grant application submitted by ED Investments for the property located at 308 N. State for an amount not to exceed $5,493.19 contingent upon approval of items outlined in council letter.
7. A motion to approve contracting service with D&M Electric for an amount not to exceed $7,812.50 for electrical work of the Streetscape Project.
8. A motion to approve the purchase of two sets of Bunker Gear from Mac’s Fire Safety for a price not to exceed $3,500 and to authorize the City Clerk to issue a check upon the delivery of the bunker gear.
9. A motion to allow the City Administrator to approve a lease for a loaner ambulance in the event we continue to have mechanical problems with our ambulance fleet.
10. A motion to allow for the advertisement of secure sealed bids for a new ambulance and to award the contract to the lowest responsible bidder.
11. A motion to reimburse Schaeffer Marketing, Inc., in the amount of $749.54 for professional services provided to apply and assure conformance for the DCEO Green Spring Incentive to relamp the city’s facilities.
12. A motion to approve the purchase of Largemouth Bass at a cost of $1.40 per fish totalling $2,250 from Fountain Bluff Fish Farm.
13 A motion to approve the construction of a cabin located at Picnic Area #5 at Lake Lou Yaeger, at a cost not to exceed $11,872.45.
14. A motion to approve amendment number 5 to the Agreement for Contract Operations of the City of Litchfield Wastewater Treatment Facilities between the City of Litchfield and Environmental Management Corporation for analysis of Landfill Leachate.
15 A motion to approve the replacement of 2 garage doors in the Control Building at the Wastewater Treatment Plant for $4,503 with Glenn Brothers Garage Door Company, Inc.
16 . A motion to approve payment of $2,452 to Pritchard Osborne, LLC for professional services rendered through July 31, 2010 for continued work on ambulance billing collection issues.

Old Business

1. A motion to approve “An Ordinance ascertaining the total amount budgeted for all corporate purposes legally made and to be collected from the Tax Levy of this Fiscal Year, beginning on the 1st Day of May, 2010, ending on the 30th Day of April, 2011, and levying a tax for the same on all Montgomery County, Illinois, as the same is assessed and equalized for State and County purposes for the current year. (1st Reading)
2. A motion to approve an Ordinance for Exchange of Real Estate. (Rainmaker Campground). (1st Reading)
3. A motion to provide $15,000, a 12 lead Lifepak monitor and a non-mechanized stretcher to St. John Hospital’s contract action with Medic First in conformance with the City of Litchfield’s offer to help defray startup costs with this ambulance transfer company.
4. A motion to 1) Approve spending an additional $172,255.41 to match the additional $172,255.41 conditionally approved by the Montgomery County Board to allow the award of the pending Walton Park road, dam, and spillway repair contract. 2) Approve an intergovernmental cooperation agreement with Montgomery County in support of their efforts to obtain a CDBG “Ike” Midwest Disaster Recovery Program grant for $500,000. 3) Accept potential augment funding for the repair contract and apply it as determined by the City Council.
5. A motion to approve pay request from S&S Excavating for $7,200 for work completed on the demolition of the old water plant.
6. A motion to approve pay request from S&S Excavating for $13,560.75 for work completed on the demolition of the old water plant, contingent upon completion of punchlist.
7. A motion to approve an Ordinance for placement of Yield Signs on North Jackson Street at Golden Avenue – in both north and southbound directions of travel.

New Business

1. A motion to approve a Settlement Agreement with Pat Thomas for his EEOC Claim against the City of Litchfield.
2. Presentation of City Audit result.