Notice

Notice is hereby given pursuant to Chapter 65 ILCS, 5/11-76.2-2, 5/11-76.2-3 and 5/11-76.2-4, that the City of Litchfield will hold a public hearing on the 30th day of September, 2010 at 6:00 p.m., at Litchfield City Hall, located at 120 East Ryder Street in the City of Litchfield, Montgomery County, Illinois. The purpose of the hearing is to discuss the possible exchange of real estate. All costs to the exchange of said real estate are to be paid by the owners of the real estate who are requesting exchange of real estate with the City of Litchfield.







ADMINISTRATION – HAROLD ELLINGER

1. Presentation and Approval of Tax Levy Ordinance – Budget Officer, Levi Suhrenbrock, to give presentation of current year levy information and present Tax Levy Ordinance for 1st Reading at October 5, 2010 meeting.

2. Approve Drainage Contract – A motion to approve a contract with Hurst-Rosche Engineers, Inc., in the amount of $14,850 for storm sewer drainage between Ferdon Street and the area surrounding the National Guard Armory.***

3. Approve 2011 Meeting Dates – A motion to approve the 2011 Meeting Dates for the Litchfield City Council.***

4. Approve Transfer of Property – A motion to approve an Ordinance for Exchange of Real Estate. (Rainmaker Campground).


ECONOMIC DEVELOPMENT – PAT TIMMONS

1. Facade Grant Application – A motion to approve the Downtown Façade Grant application submitted by Cindy Keeton for the property located at 108 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of items outlined in upcoming council letter. Letter will be provided at a later date as the Facade Review Committee met September 24 at noon.***

2. Facade Grant Application – A motion to approve the Downtown Façade Grant application submitted by Cindy Keeton for the property located at 109 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of items outlined in upcoming council letter. Letter will be provided at a later date as the Facade Review Committee met September 24 at noon.***

3. Facade Grant Application – A motion to approve the Downtown Façade Grant application submitted by ED Investments for the property located at 308 N. State for an amount not to exceed $5,493.19 contingent upon approval of items outlined in upcoming council letter. Letter will be provided at a later date as the Facade Review Committee met September 24 at noon.***

4. Approve Electric Contract for Streetscape Project – A motion to approve contracting service with D&M Electric for an amount not to exceed $7,812.50 for electrical work of the Streetscape Project.***

FINANCE – PAT TIMMONS

1. Transfer Funds and to Pay Bills – A motion to direct the City Clerk to transfer funds from the City Sales Tax to the City’s General Fund and to issue checks and the authorization to pay the bills. These amounts will be given to the City Council at the October 5, 2010 meeting.***

FIRE & AMBULANCE – GARY WISE

1. Approve Payment to Pritchard Osborne for Billing Services – A motion to approve payment of $2,452 to Pritchard Osborne, LLC for professional services rendered through July 31, 2010 for continued work on ambulance billing collection issues.***

2. Approve Contract Start-Up Cost with St. John’s Hospital – A motion to provide $15,000, a 12 lead Lifepak monitor and a non-mechanized stretcher to St. John Hospital’s contract action with Medic First in conformance with the City of Litchfield’s offer to help defray startup costs with this ambulance transfer company.***

3. Purchase of Bunker Gear – A motion to approve the purchase of two sets of Bunker Gear from Mac’s Fire Safety for a price not to exceed $3,500 and to authorize the City Clerk to issue a check upon the delivery of the bunker gear.***

4. Approve Lease for Loaner Ambulance – A motion to allow the City Administrator to approve a lease for a loaner ambulance in the event we continue to have mechanical problems with our ambulance fleet.***

5. Approve Purchase of Ambulance – A motion to allow for the advertisement, secure sealed bids, allow the City Administrator to award the contract to the lowest responsive bidder, and for the City Clerk to write a check for a new ambulance not to exceed $155,000.***

PLANNING, ZONING & BUILDING – MARILYN SISSON

1. Request to Appeal Zoning Board Decision – Kris Kersey to speak on appeal of Zoning Board decision 9-14-2010 regarding his application with possible action to follow. (Per Section 150.172 of the Zoning Ordinance, the City Council can pass the amendment by simple majority vote or may refer it back to the Board of Appeals for further consideration.)

POLICE – GARY WISE

1. Stop Signs – A motion to approve an Ordinance for placement of Stop Signs on North Jackson Street at Golden Avenue – in both north and southbound directions of travel.***

TOURISM – GARY LAW

1. No Agenda Items.

BUILDING AND GROUNDS – ROBERT OSTENDORF

1. Approve Funding and Agreement for Walton Park Road – A motion to 1) Approve spending an additional $172,255.41 to match the additional $172,255.41 conditionally approved by the Montgomery County Board to allow the award of the pending Walton Park road, dam, and spillway repair contract. 2) Approve an intergovernmental cooperation agreement with Montgomery County in support of their efforts to obtain a CDBG “Ike” Midwest Disaster Recovery Program grant for $500,000. 3) Accept potential augment funding for the repair contract and apply it as determined by the City Council.

2. City Facility Relamping and Upgrade – A motion to reimburse Schaeffer Marketing, Inc., in the amount of $749.54 for professional services provided to apply and assure conformance for the DCEO Green Spring Incentive to relamp the city’s facilities.***

LAKE – GARY LAW

1. Approve Purchase of Largemouth Bass – A motion to approve the purchase of Largemouth Bass at a cost of $1.40 per fish totalling $2,250 from Fountain Bluff Fish Farm.***

2. Approve Construction of Cabin – A motion to approve the construction of a cabin located at Picnic Area #5 at Lake Lou Yaeger, at a cost not to exceed $11,872.45.***

STREETS AND DRAINAGE – GENE CAILEY

1. No Agenda Items.

WATER AND SEWER – BILL DEES

1. Approve Contract for Landfill Leachate – A motion to approve amendment number 5 to the Agreement for Contract Operations of the City of Litchfield Wastewater Treatment Facilities between the City of Litchfield and Environmental Management Corporation for analysis of Landfill Leachate.***

2. Replacement of Garage Doors at Wastewater Treatment Plant - A motion to approve the replacement of 2 garage doors in the Control Building at the Wastewater Treatment Plant for $4,503 with Glenn Brothers Garage Door Company, Inc.***

3. S&S Excavating – A motion to approve pay request from S&S Excavating, if provided before September 30th meeting. Discussion of payment of the previous request of $7,200 should be discussed at the October 5th meeting.

*** Items to be Consented

Executive Session

A Motion to Enter into Executive Session with possible action to follow, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

a. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” (5ILCS 120/2(2)(c)(1).

New Business:

1. A motion to approve an EEOC settlement agreement.