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News Title October 2, 2012

Litchfield City Council
Regular Meeting
October 2, 2012-

Mayor Thomas F. Jones called the Regular Meeting to order on October 2, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call vote were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Chief Quint introduced the newly hired Firefighter for the City, Ryan McCullough.

Public Participation Applicant Comments:
Gary Brandt, a resident on Arrowhead, addressed the Council voicing his displeasure with the way the annexation of the Litchfield Lake Lou Yaeger property was handled. Mr Brandt felt threatened to annex.

Alderman Ellinger requested Item 14 regarding Lake annexation be removed from the consent agenda and moved to Old Business #7.
CMT engineer Ted LaBelle requested that Item 11 be removed from the consent agenda regarding change order #13 to Curry Construction

Alderman Cailey made a motion seconded by Alderman Law to approved the following items on the consent agenda.
• Reading of Minutes
• Report of Departments and City Clerk
• Authorization to Transfer Funds and to Pay Bills
• A motion to approve an Ordinance Annexing Territories City Owned, Unoccupied into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading)
• A motion to approve an Ordinance declaring property located at 704 East Columbia as surplus and list the property for public sale. (2nd Reading)
• A motion to approve an Ordinance Approving an Intergovernmental Agreement Between the City of Litchfield and Litchfield Park District Relating to Walton Park. (1st Reading)
• A motion to authorize the City Clerk to destroy the tapes of the Executive Session which have been released and approved by Council prior to 18 months as outlined in the Local Records Act.
• A motion to approve the Downtown Facade Grant application submitted by Rita Holzknecht, owner of Today’s Treasures Mall, for the property located at 120 West Union Avenue for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue a check.
• A motion to approve an Ordinance for Subdivision Regulations for the City of Litchfield which would replace Ordinance Number 2515. (1st Reading)
• A motion to enter into a two year service agreement with GRP Power Systems to service the water treatment facility generator for a cost not to exceed $1,385.28 the first year and $1,995.63 the second year and to allow the Mayor to sign the service agreement.
• A motion to enter into an agreement with Utility Service, Inc., for cleaning and inspecting the 500,000 gallon hydropillar at the water treatment plant for an amount not to exceed $1,950 and for the Mayor to sign the Agreement.
• A motion to approve pay application #16 in the amount of $31,716.85 with 5% retainage to Curry Construction for work completed at the Water Treatment Plant.
• A motion to approve change order #12 in the amount of $1,025 to Curry Construction for relocation of air release valve at the Water Treatment Plant. (CMT will reimburse the City for this amount.)
• A motion to approve a time extension of 30 days at no additional cost to owner. Additional programming of plant computers for an amount yet to be determined.
• A motion to approve pay application #16 in the amount of $21,843 with 10% retainage to Haier Plumbing and Heating, Inc., for work completed with the Douglas Street Lift Station.
• A motion to approve a cost of $14,291.50 for the generator repair at the Wastewater Treatment Plant.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock,Law, Cailey and Street
Nay: None
Motion carried.

Old Business:

Alderman Cailey made a motion seconded by Alderman Law to authorize $20,000 of Tourism Funds to the Litchfield Museum and Route 66 Welcome Center initiative to purchase interior furniture identified in the business plan. The Museum will purchase the furnishings and bring the receipts to the City for reimbursement. Alderman Street asked to hear from Lonnie Bathurst, the speaker for the museum. Mr. Bathurst handed out information on how the money requested from Council would be spent. A discussion was held regarding the information provided. The museum is also requesting ½% of the total 3% of the Tourism tax collected by the City of Litchfield. This % of the tax would be used to maintain the building after initial construction. Alderman Sisson asked for projected income numbers anticipated after the debt payment. Alderman Hancock asked how the campaign was going to raise the initial funds for construction because in documents provided to him, there appears to be a shortfall. Mr. Bathurst advised if they can not raise the funds, they will do without items. Bathurst advised the museum committee would like to have the portion of the Tourism tax by mid year 2013. Alderman Hancock voiced concern giving City money to a non-profit as other non profits in the community have not asked the City for funds. Mr. Bathurst reiterated that the Museum is here as a Tourist attraction and these funds are being requested from the Tourism account. Alderman Street voiced his approval of giving the funds as he believes the museum will put “heads in beds”. Alderman Sisson asked about the City of Litchfield Tourism Coordinator being on staff. Bathurst advised it is the hope of the Museum committee that the Tourism Coordinator is on site but that will be discussed at a later time.
With no further discussion, the Mayor directed a roll call vote:
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Gerl, Ellinger and Hancock
Due to the tie, the Mayor was called upon to vote. The Mayor abstained
Motion failed.

The motion to purchase parcel #15-04-504-008 with a minimum bid of $810 was removed from the agenda.

Alderman Cailey made a motions seconded by Alderman Law to approve a Resolution Regarding Financial Policies Relating to the Equipment replacement Program Funding for the City of Litchfield, Illinois. Tonya Flannery, Economic Development Director, explained the process of the committee.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve a change order from RCS
Construction, Inc. in the amount of $11,700 for the structural roof replacement for the elevator pit and the
store room under the sidewalk at City Hall.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Street to approve the purchase of a 1994 used
Pierce Saber Fire Apparatus from the City of Edwardsville for $30,000 as a replacement for Engine 807.
The purchase price includes 750’ of 5” hose, 350’of 1 Ύ” hose, 28’ extension ladder, 14’ roof ladder, 10’
attic ladder and a Honda 4000 generator.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried.

Alderman Cailey made a motion seconded by Alderman Street to approve change order number 15 for repair of electrical wiring at the water plant for $3,808.47 . CMT engineer Ted LaBelle spoke regarding the project. Curry has waived the overhead and he is still working on making the loan eligible with the EPA
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve an Ordinance Annexing Territory into the City of Litchfield, Montgomery County, Illinois. (1st Reading) Alderman Ellinger stated he would be voting no as he believes the lake residents were not told the truth.
The Mayor directed a roll call vote.
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Gerl, Ellinger and Hancock
Due to the tie, the Mayor was asked to vote, he voted aye.
Motion carried.


New Business:

Alderman Ellinger made a motion seconded by Alderman Hancock to approve the City of Litchfield Annual Audit completed by Pritchard Osborne, LLC for the year ending April 30, 2012.(1st reading) Paul Osborne and Dawn Meier of Pritchard went through a summary of the audit.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street.
Nay: None
Motion carried.

The Mayor then asked the council for a motion to waive the second reading of the audit due to the time constraints of filing. Alderman Street made a motion seconded by Alderman Law to waive the 2nd reading of the approval of the audit.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Carol Burke, the tourism coordinator spoke regarding the success of the “Do the Lou’ event.

With no further business in regular session Alderman Ellinger made a motion seconded by Alderman Hancock to go into executive session for the following:
As allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:


Litigation (5ILCS 120/2©(11))

The Mayor directed a roll call vote to enter into executive session.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried and Executive session was entered into at 6:45 p.m.

After the Executive session, the Mayor adjourned the regular meeting to Tuesday, October 9 at 6 p.m.

Attest: Approved:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor