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News Title August 7, 2012

Litchfield City Council
Minutes of Regular Meeting
August 7, 2012

Mayor Thomas F. Jones called the Regular Meeting to order on August 7, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Public Participation Applicant Comments
Johny Leonard, President of the Park District gave a update on the dredging project at Walton Park.

Alderman Woodrow Street spoke regarding the recent large Megabus accident and recognized the first responders in the audience. In attendance were Captain Scott Haenel, Captain Curt Glover, firefighters Sean Vinson, Justin Law and Gary Law. All received a standing ovation from the Council and public for the great job they did in handling the large accident.

Alderman Ellinger made a motion seconded by Alderman Cailey to appoint Mary Ann Frerichs as Deputy Clerk.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Street to approve the following items on the consent agenda:

Consent Agenda:

• Reading of Minutes
• Report of Departments and City Clerk
• Authorization to Transfer Funds and to Pay Bills
• A motion to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading)
• A motion to adopt an Ordinance amending Ordinance Number 3243 to grant a Special Use Permit to allow the construction of a non-commercial club and a cook building to the Knights of Columbus Litchfield, Home Funding Association with the condition that the Special Use Permit is non-transferable and that building permits be obtained before any construction begins. The address to which the Special Use Permit will apply is 208 East Martin Street, Litchfield, Illinois with a legal description of Lot (3) Three, Lot (4) Four, Block (54), Fifty-four, P.C. Huggins Addition to the City of Litchfield, Montgomery County, Illinois. (2nd Reading)
• A motion to adopt an Ordinance amending Ordinance #3242 to stipulate that the Occupancy Permit for a cook building and meeting hall be issued within 8 years of the original passage of the zoning change. (2nd Reading)
• A motion to establish a change order board composed of the Mayor, the Alderman in Liaison for streets, drainage and sewer (Harold Ellinger), and the City Administrator to approve recommending any changes to the IDOT Streetscape contract. The levels of authority required for change order reviews will be as follows: (0-$1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)
• A motion to amend Ordinance number 2860 to state the Deputy Clerk is responsible for the duties of the City Clerk in his/her absence as outlined in the List of Duties attached. The Deputy Clerk shall be compensated at a rate of $0.29 per hour ($50 per month).
• A motion to establish a change order board composed of the Mayor, the Alderman in liaison for streets, drainage and sewer (Harold Ellinger), and the City Administrator to approve recommending any changes to the City of Litchfield’s Douglas Street Lift Station contract. The levels of authority required for change order reviews will be as follows: (0-$1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)
• A motion to establish a change order board composed of the Mayor, the Alderman in liaison for economic development and water (Dave Hollo), and the City Administrator to approve recommending any changes to the City of Litchfield’s Tyler Avenue Water Main contract. The levels of authority required for change order reviews will be as follows: (0-$1,000 – 1 Official’s Approval; $1,001-$3,000 – 2 Officials’ approval, $3,001-$5,000 – 3 Officials’ Approval and $5,001 and above-City Council approval.)
• A motion to approve an Ordinance amending Ordinance number 3317 of the City of Litchfield, Montgomery County, Illinois, providing for the issuance of taxable tax increment revenue bonds (TIF #1), series 2011, and related matters passed May 3, 2011. (1st Reading)
• A motion to approve the agreement between the City of Litchfield and the University of Illinois Fire Service Institute for conducting a class titled Fire Apparatus Engineering and administering the State of Illinois Fire Marshall’s Office certification test for the class for an amount not to exceed $12,500.
• A motion to refund permit fee for building permit #3272 in the amount of $570.
• A motion to approve Curry Construction change order #11 in the amount of $2,674 for 2 strainers that were added to the reverse flow piping to protect the membrane filter fibers.
• A motion to approve Curry Construction payment application #14 in the amount of $28,023.93 with 5% retainage being withheld. Payment for change order # 8 is included in the pay application.
• A motion to grant Curry Construction an extension of 20 days for the substantial completion and 50 days for the final completion to the Water Treatment Plant.
• A motion to approve repair and replacement of 9 pieces of flow metering and sensing equipment by Durkin Equipment Company for $16,003 at the Wastewater Treatment Facility to allow EMC to purchase 3 more pieces of flow metering and level sensing equipment through the normal maintenance and repair budget.
• A motion to approve the repair of the emergency generator and the emergency generator’s radiator at the Wastewater Treatment Facility for $11,435.

Old Business:

Alderman Cailey made a motion seconded by Alderman Ellinger to approve bid opening for the Municipal Stormwater Management Improvements. The low bid was received from KRB Excavation in the amount of $165,000. Hurst and Roche verified the bid and checked the references and recommend awarding the bid to KRB.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Alderman Cailey made a motion to approve acquiring the property located at 109 West Ryder Street, also known as the Buzzard’s Roost, and to begin the demolition process all for a price not to exceed $25,000. This motion died for lack of a second.

Alderman Cailey made a motion seconded by Alderman Hollo to approve the Tourism Coordinator to work out of the Litchfield Museum and Route 66 Welcome Center during regular business hours. Alderman Hollo advised he would like to table this motion until the museum is up and running. After some discussion, Alderman Gerl made a motion seconded by Alderman Street to table this motion indefinitely.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo and Street
Nay: Alderman Hancock, Law and Cailey
Motion carried, the motion is tabled indefinitely

Alderman Cailey made a motion seconded by Alderman Law to approve a change order request to substitute a larger diameter pipe than what was shown on the plans for the Tyler Avenue Watermain Replacement Project. CMT engineer Ted Labelle asked that this item be removed from the agenda as he has not received any information on the cost. There was not action taken

Alderman Cailey made a motion seconded by Alderman Law to approve an Ordinance Annexing City Owned, Unoccupied Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois.
(1st Reading)
Alderman Ellinger asked where this property was located. City Administrator Ritchie explained this is unoccupied, unleased property.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried.

The Mayor allowed Firefighter Scott Haenel to address the Council as requested. Captian Haenel spoke of his passion for service and his pride in the community. Speaking recently of the large bus accident on interstate 55, Captain Haenel thanked the council for their support both through training and equipment provided.

Alderman Street made a motion seconded by Alderman Hancock to enter into Executive session for the following:

A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

1. The purchase or lease of real property for the use of the public body for the purpose of discussing whether a particular parcel should be acquired.” (5ILCS 120/2(C)(5))

The Mayor directed a roll call vote to enter executive session..
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried.

With no further business, Alderman Hancock made a motion seconded by Alderman Ellinger to adjourn the regular meeting. The Mayor directed a voice vote, motion carried.
The meeting adjourned at 6:45 p.m.

Attest: Approve:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor