Print News Page

 Site Map :   Minutes

News Title June 5, 2012

City of Litchfield
Regular Meeting Minutes
June 5, 2012


Mayor Thomas F. Jones called the Regular Meeting to order on June 5, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, , Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street. Absent was Dwayne Gerl.

Recognition of Guests and Visitors:
Fire Chief Mike Quint presented EMS Years of Service award to Gary Law.
Fire Chief Mike Quint to presented meritorious service pin to Robert Beechler.

Appointment:
Alderman Cailey made a motion seconded by Alderman Law to appoint Amy Glaser-Koch to serve 3 year term for Tourism Advisory Board
The Mayor directed a voice vote, motion carried.

Public Participation Applicant Comments:
Rodger Weaver addressed the Council regarding dredging of Lake Lou Yaeger. Photos of the Lake were distributed to the Council.

Consent Agenda:

Alderman Cailey made a motion seconded by Alderman Street to approve the following items on the consent agenda:
• Reading of Minutes
• Report of Departments and City Clerk
• Authorization to Transfer Funds and to Pay Bills
• A motion to approve an Ordinance establishing prevailing wage rates as required by the State of Illinois. (1st Reading)
• A motion to approve an Ordinance creating an additional Class A Liquor License.
1st Reading)

Old Business:

Alderman Cailey made a motion seconded by Alderman Law to award MFT material bid
to Louis Marsch, Inc for $150,007.50 for chip mix and to award bid to Litchfield
Bituminous Corp. for Seal Coat for 22,562.55.
The Mayor directed a roll call vote:
Aye: Sisson, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Absent: Alderman Gerl
Motion Carried

Alderman Cailey made a motion seconded by to award bid to Baxmeyer Construction, Inc. for Tyler Avenue Water Main Replacement Project for $154,290.56. CMT engineer LaBelle advised he has obtained good references on the Company.
The Mayor directed a roll call vote:
Aye: Sisson, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Absent: Alderman Gerl
Motion Carried

Alderman Cailey made a motion seconded by Alderman Law to award bid to Haier Plumbing and Heating, Inc. for $127,000 for the Douglas Street Pumping Station Improvements. A-1 Flygt pump alternate bid. CMT engineer Ted Labella handed out a letter of recommendation to the Council The references checked on this Company were also good.
The Mayor directed a roll call vote:
Aye: Sisson, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Absent:Alderman Gerl
Motion Carried

Alderman Cailey made a motion seconded by Alderman Law to consider approval of change orders for various minor improvements at the Water Treatment Plant. CMT engineer LaBelle provided summary of what was included in the change order. The total cost is $48,350.00. This amount will be added to the IEPA loan. City Administrator Ritchie spoke in favor of accepting this change order proposal.
Alderman Ellinger voiced concerns regarding the cost of the changes. Alderman Hancock asked for more research be completed and inquired why these items were not included in original construction of the water plant. LaBelle advised the items should have been completed in the original contract but due to problems with the original contractor, the work was not completed before closure of original water plant construction project. Curry Construction refuses to do contract on a time and material basis. Labelle recommends proceeding with the change order. City Administrator Ritchie asked if this would apply to the 25% forgiveness on the loan. Labelle advised the 25% is a fixed amount at inception of loan so this change order would not apply
The Mayor directed a roll call vote:
Aye: Sisson, Hollo, Law, Cailey and Street
Nay: Hancock, Ellinger
Absent: Alderman Gerl
Motion Carried

Alderman Cailey made a motion seconded by Alderman Law to reduce retainage amount for Curry Construction from 7.5% to 5% and approve pay application #12 for $110,312.66 for work completed on the Membrane Filtration System at the Water Plant.
The Mayor directed a roll call vote:
Aye: Sisson, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Absent:Alderman Gerl
Motion Carried

Alderman Cailey made a motion seconded by Alderman Law to waive a second reading approving Ordinance establishing prevailing wage rates as required by the State of Illinois.
The Mayor directed a voice vote, motion carried

Alderman Cailey made a motion seconded by Alderman Hancock to hire 1 temporary position to work from June to September up to 40 hours a week for $10.00 per hour to serve under the Street Superintendent to mow delinquent properties and City property.
Alderman Ellinger asked if the Street crew could mow without hiring a temporary. Street Superentindent LeVoy advised his crew would be busy with hot mix and chip mix this summer and mowing would have to be on the low end of the priorities. The amount of derelict yards to be mowed is approximately 30.
The Mayor directed a voice vote, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to adopt an ordinance increasing sewer rates 3.5%. (1st Reading)
Alderman Hancock asked to amend the motion to read a increase of sewer rates of 2% instead of the 3.5%. This amendment was seconded by Alderman Sisson.
The Mayor directed a roll call vote to amend to motion to 2% increase
Aye: Alderman Sisson, Hancock, and Ellinger
Nay: Alderman Hollo, Law, Cailey and Street
Absent: Alderman Gerl
The motion to amend the orginal motion failed.
The Mayor then directed a roll call vote on the orginal motion:
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Ellinger and Hancock
Absent: Alderman Gerl
Motion carried.

New Business

Alderman Ellinger made a motion seconded by Alderman Law to waive the $25.00 fee paid to Aldermen to attend Special Meeting on May 8, 2012. Alderman Sisson asked to see the Ordinance that outlines the pay for the Special meeting. Sisson was advised that the Ordinance would be located for her.
The Mayor directed a voice vote, motion carried.

Discussion was held regarding the northwest drainage project. City Administrator Ritchie discussed the project and handed out information on the costs. The total cost of the project is $239,240 at this time. There was $175,000 put in the budget to cover the project. Ritchie asked the Council if they would like to proceed with the project and incur the $40,000 deficit in the sewer budget. Alderman and Mayor discussed and advised the project needs to go forward. This drainage problem has not been addressed for many years.
Alderman Ellinger made a motion seconded by Alderman Hollo to get bids on the Northeast Drainage project and bring back to Council
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Absent Alderman Gerl
Motion carried.

Alderman Ellinger made a motion seconded by Alderman Law to authorize the City Clerk to cut a check to Gary Doss to work on Water Plant’s lawnmower not to exceed $200 and authorize the City Clerk to write a check.
The Mayor directed a voice vote, motion carried.

Alderman Ellinger made a motion seconded by Alderman Cailey to approve the proposal from Global Technical Systems to provide and install the upgrade to narrow band capable radio equipment and upgrade from two-tone to DTMF to control the Tornado Sirens in the City for an amount not to exceed $7,779 and to authorize the City Clerk to write the check. Alderman Hancock made a motion to amend the motion and reqject the proposal from Global Technical Systems and accept the bid from Mac’s Fire and Safety. Alderman Ellinger seconded the amendment.
The Mayor directed a roll call vote on the amendment.
Aye: Alderman Sisson and Hancock
Nay: Alderman Ellinger, Hollo, Law, Cailey and Street
Absent: Alderman Gerl
Motion to amend the motion failed.

Discussion was then held on the original motion. Fire Chief Quint advised the unit from Global Technical Systems was refurbished. The difference in the low bid and the next bid from Mac’s for a new unit was $61.00. Alderman Hancock believes these are not even comparable bids as one is for a new unit and the other refurbished. A discussion was held regarding the need for the DTMF system. Chief Quint advised a decision will have to be made as the deadline for installation of the narrow banding is July 31, 2012.
After much discussion the Mayor advised we would table the motion and set a adjourned meeting on Tuesday, June 19, 2012 at 6 p.m. to vote on the original motion after more research is completed by Chief Quint.

Alderman Law made a motion, seconded by Alderman Cailey to enter into Executive Session for the following:
as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

1. “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…”
(5ILCS 120/2(2)(c)(1).

The Council entered into Executive session at 7:14 p.m.

With no further business after the completion of Executive Session, Alderman Ellinger made a motion seconded by Alderman Hancock to adjourn the meeting to Tuesday, June 19, 2012 at 6 p.m.
The Mayor directed a roll call vote, motion carried.

Attest: Approved:



Denise M. Lueker Thomas F. Jones
City Clerk Mayor