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News Title April 3, 2012

City of Litchfield
Regular Meeting Minutes
April 3, 2012


Mayor Thomas F. Jones called the Regular Meeting to order on April 3, 2012 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Appointments
Mayor Jones asked for a motion to appoint Betty Simmons to fill Dave Hollo’s term on the Planning Commission and Kent Wolff to fill Dawn Pezold’s term on the Zoning Board of Appeals. Alderman Cailey made a motion seconded by Alderman Law to accept the appointments.
The Mayor directed a voice vote, motion carried.

Public Participation
Martha Cassidy spoke as representative of the “Route 66 Museum and Welcome Center”. This is a volunteer project taken on by the group and they are in the process of obtaining a 501C-3, non for profit designation. They have began preliminary plans for construction of their facility which will be approximately 4000 square feet and cost approximately $400,000. The museum has included space for the Litchfield Tourism Office, Litchfield Chamber of Commerce and the Montgomery County Genealogical Society. Fundraisers are being planned.

Consent Agenda:
Alderman Cailey made a motion seconded by Alderman Law to approve the following items on the Consent agenda:

Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:
• A motion to approve and authorize the Mayor to sign the Addendum to the Montgomery County Water Company Purchase Agreement.
• A motion to authorize the City Clerk to pay reoccurring bills on a monthly basis without the prior approval of City Council.
• A motion to approve an Ordinance, “Year Ending April 30, 2012 Budget Amendments” for the City of Litchfield. (1st Reading)
• A motion to approve an Ordinance adopting the annual budget for the City of Litchfield for the fiscal year May 1, 2012 to April 30, 2013. (1st Reading)
• A motion to form an Equipment Replacement Committee consisting of Harold Ellinger as Chairman, Dwayne Gerl, Tim Hancock, Tonya Flannery and Budget Officer Levi Suhrenbrock.
• A motion to approve the submission of the DCEO Community Assistance Development Program Flexible Fund grant application and to authorize the Mayor to sign application documents.
• A motion to approve the resolution of support and commitment of funds for the DCEO Community Assistance Development Program Flexible Fund.
• A motion to approve the Downtown Facade Grant application submitted by Dan Heise Plumbing and Heating, Inc., located at 201 South Jefferson Street for an amount not to exceed $5,132.50 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue the check.
• A motion to approve contracting Scott Cowdry, Designed Architecture, Inc., for services needed for construction engineering, administration and oversight for the Downtown Streetscape Project at a cost not to exceed $125,800.
• A motion to authorize the Fire Chief to refinance the 2007 KME Custom 102’ Aerial Ladder Truck with Litchfield National Bank at 2.74% interest with a 5 year payment of $77,600.84 each year and to authorize the Mayor to sign such agreement.
• A motion to direct the Mayor to sign an agreement with the Montgomery County Board for the purpose of funding the Litchfield Area Ambulance Service and fund the Montgomery County Ambulance Billing and Collecting Service.

Old Business:
Alderman Ellinger made a motion seconded by Alderman Law to approve the MFT
Resolution for the 2012 program.
The Mayor directed a voice vote, motion carried.

Alderman Ellinger made a motion seconded by Alderman Law to approve the Maintenance Estimate for the MFT Program. CMT engineer Ted LaBelle advised the estimated amount is $194,552.46 which includes material and engineering.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Ellinger made a motion seconded by Alderman Gerl to approve the Engineering Agreement with CMT for the MFT Program.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Ellinger made a motion seconded Alderman Cailey to approve a pay request submitted by CMT Engineer Ted LaBelle for payment application #10 from Curry Construction and authorize City Clerk to write a check in the amount of $409,667.16
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

CMT Engineer Ted LaBelle was to present a request for proposal #6 from Curry Construction but asked Council to remove it from the agenda as there is nothing to present at this time.

Alderman Ellinger made a motion seconded by Alderman Law to advertise for construction bids for the Tyler Avenue Water Main.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Ellinger made a motion seconded by Alderman Law to advertise for construction bids for the Douglas Street Lift Station after IEPA permit receipt.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Ellinger made a motion seconded by Alderman Hancock to award bids of
water treatment chemicals based on the amounts submitted in
the March 16th bid opening as follows:
Liquid Alum $484.00 Dry Ton Brenntag
Liquid Lime $255.00 Dry Ton Mississippi Lime
Carbon/bulk $.64/lb Norit
Chlorine/gas .31/lb Brenntag
Anhy. Amm. 1.20/lb Brenntag
Cat. Pol./totes .61/lb Brenntag
Ani.Pol./bags $2.80/lb Hawkins
Hfs/totes .375/lb Brenntag
Sod.Bis./totes .2125/lb Brenntag
Pot.Perm 2.925/lb Brenntag
Citric Acid 50% .685/lb Brenntag
Sod. Hypo 12.5% $1.10 gal Brenntag
Sod. Hypo 25% .14/25/lb Brenntag
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Ellinger made a motion seconded by Alderman Law to approve a Resolution
Regarding Salaries for Non-Bargaining Employees of the City of Litchfield.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

New Business:

Alderman Cailey stated as a point of information only that the sale of Surplus Property, was advertised in the News Herald. The bids will be open May 1, 2012 at the Regular Council Meeting.

Alderman Cailey made a motion seconded by Alderman Gerl to waive a second reading on an Ordinance, “Year Ending April 30, 2012 Budget Amendments” for the City of Litchfield. City Attorney Hantla read Resolution 5-11 which outlines the rules for passage of a Ordinance without a second reading.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

Alderman Cailey made a motion seconded by Alderman Street to waive a second reading on an Ordinance adopting the annual budget for the City of Litchfield for the fiscal year May 1, 2012 to April 30, 2013.
The Mayor directed a roll call vote:
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, Street
Nay: none
Motion Carried.

With no further business, Alderman Ellinger made a motion seconded by Alderman Gerl to adjourn the Regular meeting.
The Mayor directed a roll call vote, motion carried.

Attest: Approve




Denise M. Lueker Thomas F. Jones
City Clerk Mayor