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News Title June 7, 2011

Litchfield City Council

Minutes of Regular Meeting

June 7, 2011





Mayor Thomas F. Jones called the Regular Meeting to order June 7, 2011 at 7:00 pm. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gene Cailey and Woodrow Street. Absent was Alderman Law.



The Mayor asked to for a motion to approve the following appointments:

Lake Advisory Committee – 3 year term – Harold Covili, Terry Hancock and Linda Webb. Alderman Cailey made a motion to approve, seconded by Alderman

Hollo. The Mayor directed a voice vote, motion carried.

Police Pension – 2 year term – Denise Lueker. Alderman Cailey made a motion to approve, seconded by Alderman Sisson. The Mayor directed a voice vote, motion carried

Planning Commission – 3 year term – Ed Wernsing. Alderman Cailey made a motion to approve, seconded by Alderman Ellinger. The Mayor directed a voice vote, motion carried



The Mayor advised item 18 on the Consent Agenda will be moved to Old Business 3 and item 11 on the Consent Agenda will be moved to New Business 6.



Consent Agenda

Alderman Cailey, seconded by Alderman Ellinger made a motion to accept the following items on the Consent Agenda:

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills

A motion to grant approval for Police Chief BJ Wilkinson to coach part-time for the Litchfield High School Boy’s Soccer Team during the fall in the afternoons/evenings. (City Ordinance 35.03 requires City Council consent)

A motion to approve the 2011 Prevailing Wage Rates Ordinance and certification.

(1st Reading)

A motion to approve a Resolution Approving Abatement of Taxes on Real Property Located in the Montgomery County Enterprise Zone.

A motion to implement a policy for the Public to address the City Council and approve the Public Participation Application.

A motion to approve the subordination of the City’s lien position to First National Bank of Litchfield regarding its loan with Robert and Diane Dunning – Aaron Rental.

A motion to purchase a turnout gear washer and dryer from RJ Kool Company for $14,908 and to authorize the City Clerk to issue a check for $14,908. The funds are from a grant and have been previously authorized by City Council. The City’s match for this purchase is $1,000.

A motion to adopt the Illinois Energy Conservation Code for Commercial and Residential Buildings known as Public Act 096-0778 also known as the “Energy Efficient Building Act”.

A motion to amend Ordinance #3174, by inserting the 2009 International Energy Conservation Code as the energy code for commercial and residential buildings. (1st Reading)

A motion to approve an agreement with RaceMaker Productions to execute a sprint and Olympic distance triathlon at Lake Lou Yaeger on Saturday, September 17th and authorize the City Clerk to cut a check for $2,500 representing payment in full for their services.

A motion to approve an agreement with Keith Davis to serve as the Coordinator for the “Q the Lou” barbecue competition for an amount not to exceed $1,000.

A motion to approve emergency repairs to the west side Ohren Lane Lift Station for an amount not to exceed $16,500 from Vandevanter Engineering.

A motion to purchase a twenty-four foot tilt trailer from Trailer Masters in Springfield, IL for $5,500.

A motion to approve the purchase of a 2011 Ford Ranger 4X4 to replace the meter reader vehicle through the state bid program at a cost not to exceed $18,480.

A motion to advertise for bids to contract out the replacement/installation of certain manually read water meters.

A motion to approve an Ordinance Amending the Zoning Ordinance of the City of Litchfield regarding notice to be given for special use, variance and amendments to the Zoning Ordinance for the City of Litchfield. (2nd Reading)

A motion to adopt an Ordinance Amending Ordinance 94.54 – Recovery of City Abatement Costs; Lien extending the time frame to file a lien from 60 days to 365 days and the cost of filing lien to be at the sole expense of the property owner. (2nd Reading)



Old Business



Alderman Ellinger made a motion seconded by Alderman Cailey to approve payment application #3 in the amount of $58,916.56 for the Water Treatment Plant – Membrane Filtration contract to Curry Construction, Inc. upon approval from CMT.

The Mayor directed a roll call vote:

Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Cailey and Street

Nay: None

Absent: Alderman Law

Motion Carried



A discussion with possible action on the Railroad Crossings on Industrial Drive was held.

Alderman Hollo made a motion seconded by Alderman Cailey to accept the Respondex proposal

for replacement of Industrial Street Crossings (2) for the City of Litchfield, Illinois in the

amount of $30,000 with the City share not to exceed $20,000.

The Mayor directed a voice vote, motion carried.



Alderman Ellinger made a motion seconded by Alderman Cailey to approve the 2011 Prevailing

Wage Rates Ordinance and certification. (2nd Reading)

The Mayor directed a roll call vote:

Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Cailey and Street

Nay: None

Absent: Alderman Law

Motion Carried



New Business



Alderman Street made a motion seconded by Alderman Cailey to amend Zoning Ordinance Number 2831, Section 150.002, Paragraph A to read: “Corporate limits and contiguous areas. This Chapter shall be applicable within the corporate limits of Litchfield and within the unincorporated contiguous territory not more than 1 ½ miles beyond the corporate limits”.

The Mayor directed a voice vote, motion carried.



Alderman Street made a motion seconded by Alderman Cailey to repair the HVAC controls in City Hall by the contractor with the lowest quote obtained by the Mayor’s office. Information to be presented at the Council meeting. City Administrator Ritchie explained the problem. Two proposals were submitted and many more bids were advertised but most declined the job due to the difficulty.

The Mayor directed a voice vote, motion carried.



A discussion with possible action from Council regarding zoning and installation of wind

turbines and solar panels in the City of Litchfield. Litchfield School Superintendent Chad Allison spoke regarding the project. The goal is to give the students ability to see alternative energy sources. He defined the project and outlined how the project would help the students. The school has applied for and received a grant for this project. A discussion was held regarding the size, sound and how this would effect property values. Dale Bruhn, property maintenance for the School then spoke regarding the size and structure. It will be 12’ in circumference and 100’ tall. The concrete base will be 9 x 9. It will be placed on the north end of the football field. City Attorney Hantla spoke and advised he had discussed this with Jay Adams, the attorney for the School District. If this is used for Educational purposes, he feels the school is zoned properly and this does not allow wind turbines in any other areas. If this is a learning tool, the school should be allowed to put it in. Superintendent Allison advised this is the only Wind Turbine they will put in and he will put that in writing to the City Administrator. Alderman Cailey made a motion, seconded by Alderman Gerl to allow the Wind Turbine at LHS for educational purpose only.

The Mayor directed a voice vote, motion carried.



Captain Scott Haenel gave an update on MABAS certified Dive Rescue Squad. A map was provided to Council showing the location of the Certified Rescue squads in Illinois. Litchfield is one of the few in downstate Illinois.



Alderman Street made a motion seconded by Alderman Hancock to approve a façade grant to Coffman Drug Store in an amount not to exceed $737.50 with final approval of the Building Inspector.

The Mayor directed a voice vote, motion carried.



Alderman Street made a motion seconded by Alderman Cailey to table the motion until the July Council meeting to authorize the purchase of a new Life Safety/Rescue Boat for Lake Lou Yaeger for a cost not to exceed $40,000.

The Mayor directed a roll call vote:

Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Cailey and Street

Nay: None

Absent: Alderman Law

Motion Carried



City Administrator Ritchie gave an update on projects:

State Street

Niemannville Trail

Jackson Street



Alderman Ellinger seconded by Alderman Cailey made a motion to adjourn the Regular meeting. The Mayor directed a voice vote, motion carried.

The Regular meeting adjourned at 8 pm.



Attest: Approved:













Denise M. Lueker Thomas F. Jones

City Clerk Mayor